How To Save A Million Dollars in 15 Minutes with Software Asset Management (and Not Go To Jail)

How To Save A Million Dollars in 15 Minutes with Software Asset Management (and Not Go To Jail)

Michel Avenel

IT Service Management

CA Technologies

Sr. Principal Product Manager

DO5X161S

@michelavenel

#CAWorld

#ITSM

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The content provided in this CA World 2015 presentation is intended for informational purposes only and does not form any type of

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Terms of this Presentation


Abstract

Implementing a software asset management solution or program is not enough. Like any other IT solution there are best practices that can drive significant incremental benefit in process, people and technology that contribute to more cost savings. Hear about specific tips to drive additional savings in software asset management.

Michel Avenel

CA Technologies

Sr. Principal Product Manager


Agenda

INTRODUCTION

OPTIMIZATION DEFINED

EXAMPLE LICENSE SCENARIO

Q&A

1

2

3

4


CA Software Asset Manager (CA SAM)

Software Inventory

Financial Aspects

Optimization

Effective Demand

Compliance (Optimized)

LicensesSoftware

License Inventory

Effective License Inventory

Master Data


CA Software Asset Manager

Maturity Level 1:

Installed software vs. Acquired licenses

Maturity Level 2:

Normalized inventories of licensable products

(software) and all licenses and contracts

Maturity Level 3:

Optimized Compliance Reports considering all

product use rights, metrics, and infrastructure

typologies

Software Inventory

Financial Aspects

Optimization

Effective Demand

Compliance (Optimized)

LicensesSoftware

License Inventory

Effective License Inventory

Master Data

$

QUALITY DATA IS A CRITICAL SUCCESS FACTOR FOR SOFTWARE LICENSE OPTIMIZATION

Blueprint for Optimization


CA SAM Optimization & Simulation Module

Optimization is understanding, in a dynamic environment,

your software usage at any given moment

and deploying the best license option.


Optimization: Then

Downgrade Rights

Parallel Use Rights

Secondary Use Rights

Product Suites & Bundles


Optimization: Now

Simulate impact of different server, virtualization and cluster scenarios on license demand

Recommend changes to the operational environment to reduce the license demand

Compare alternative licensing options and evaluate the financial impact of making changes

Better optimize budget planning and preparation for true-ups and contract renewals

Improve the compliance position in an audit, based on the available licenses owned by the company


Optimization: Now


Optimization & Simulation Module

One-click cost optimization: – Immediately compare different license models available from

the given publisher

– Simulate changes in the infrastructure and their effect on licensing

Support strategic decision-making now and long-term

Reduce demand for licenses long-term– Evaluate which license model best fits the current and future

infrastructure as well as data center architectures

Demand Optimization



Preferred Applications– Adobe ColdFusion

– IBM PVU/RVU/UVU

– Microsoft SQL Server

– Microsoft Windows Server

– Oracle DB NUP/CPU/UPU

– SAP User Types

– Generic metrics like CPU, Consumption, Concurrent

Demand Optimization



Evaluation of Options Making The MostOf Your Existing License Purchases

Evaluation of Options With Any Existing Licenses

Example Licensing Scenario


Scenario: Initial Compliance Analysis

Discrepancy in total: $1.3M


Scenario: Compliance Cost Driver (Primary)

Cost driver is one cluster with the following configuration

– 10 physical devices

– 192 virtual devices

– Overall demand: 1,920x Windows Server 2008 R2 standard


Scenario: Demand Optimization


Scenario: Demand Optimization Details

Saving Potential = 95.20% or $1.1 Million

Demand Optimization leads to the best applicable edition: in this case “Datacenter”

Windows Server Datacenter is licensed per CPU and entitles unlimited number of virtual machines


Scenario: Updated Compliance Analysis

Discrepancy in total: $186K


Scenario: Detail After Demand Optimization

Demand optimization:

Compliance shortage of -186,843 USD for Windows Server products

Cluster is no longer the sole cost driver

– 10 physical devices

– 192 virtual devices

Overall demand: 40x Windows Server 2008 R2 Datacenter


Scenario: Difference After Demand Optimization

Initial Balance: -$1,321,349 USD

Balance after Optimization: -$186,843 USD

Saved: $1,134,506 USD


Scenario: License Optimization

Demand Optimization = Greenfield approach

License Optimization takes existing license pool into account

Result is an organization-specific scenario that potentially deviates from the generically optimal approach

“Make the most out of what is already there” applying the optimal strategy and not just the first one possible


Q & A


Recommended Sessions

SESSION # TITLE DATE/TIME

DO5X168S Software Asset Management—The Tough Stuff11/19/15 at 4:30 pm

Breakers L


Must-See Demos

Software Asset Management

CA Software Asset Manager (CA SAM)Theater 5

Unified Self-service

CA Service ManagementTheater 5

Asset Management

CA IT Asset Manager

Theater 5

Software License Optimization

CA SAM Optimization & SimulationTheater 5


Follow Conversations At…

Smart BarCA Software Asset Manager (CA SAM)

Theater 5

Smart BarCA SAM Optimization & Simulation

Theater 5


For More Information

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CA World ’15

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How To Save A Million Dollars in 15 Minutes with Software Asset Management (and Not Go To Jail)