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Learn how to promote SharePoint usage from Lotus Notes or Microsoft Outlook: * Learn how to share documents and team calendars from Lotus Notes and Microsoft Outlook. * Learn how to preserve business information locked in people’s private inboxes. * Get to know SharePoint 2010’s new social and collaboration features, and how they can be used directly from Lotus Notes or Microsoft Outlook.
Citation preview
Harmonizing SharePoint 2010 and Lotus Notes -
an effective collaboration strategy
Yaacov Cohen, CEOJonas Martinsson, Product Manager
Agenda
The SharePoint adoption challenge E-mail as a collaboration console Use Cases SharePoint Integrator 2.5 Demo The Social Enterprise Q&A
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Microsoft leads workspace investmentsWho is your primary provider for team workspaces?
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Base: 556 North American and European IT decision-makersSource: Enterprise And SMB Software Survey, North America And Europe, Q4 2009
SharePoint deployment vs. adoptionWhat percentage of your organization has access to, and actively uses SharePoint or SharePoint-based applications today?
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Source: InfoTrends. 367 participants.
How do people collaborate?
Collaboration means document sharing: writing, reviewing, merging
Enterprises choose SharePoint Business users continue to use
e-mail and attachments
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What’s not working?
More tools than ever; and more frustrated users
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IM
Social Network
Portal Workspace
Web Conference
Blog
MicroblogAlt-Tab
Alt-TabAlt-Tab
Alt-Tab
Problems of collaboration using e-mail
Many versions of each document, merging problems
Difficult to find documents No context for knowledge or
information management Workers leave and business
information is stuck in their inboxes
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E-Mail becomes an aggregation and launch point for multiple content and activity sources
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Social networking activitiesInstant
messages
Subscribe to external calendars
Web search content RSS feeds, video
Business application
alerts
Voice messages(.wav and text)
Matt Cain, Beyond E-Mail: Does E-Mail Have a Future, and Why Should You Care?, Gartner Research, 2010
SharePoint Integrator for Lotus Notes
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Find documents Find people Share
documents Share e-mails No attachments Share
calendars Sametime IM
Document libraries
Team events in Notes personal calendar
My Sites, Profiles, and People Search
“Presence” - integrated with documents
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SharePoint adoption using Notes & Outlook Same SharePoint collaboration experience from Notes & Outlook.
Decouple your SharePoint initiative from your Outlook migration project.
Single license for Notes and Outlook clients (no incremental costs).
Lotus Notes Microsoft Outlook
Use Case 1Share Documents:
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Drag Notes attachments into SharePoint. Send links, rather than attachments. Replace attachments with links Collaborate in real-time using Lotus Sametime. Help Notes users learn SharePoint taxonomy.
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Drag Notes e-mails into SharePoint. Give people access to all project information in one place. Reduce dependency on information locked in personal
inboxes. Give 3rd parties access to shared e-mail and attachments
from their browser.
Use Case 2Share Emails:
Use Case 3Share Calendars:
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Aggregate multiple SharePoint calendars into the Notes Calendar.
Create SharePoint calendar events from Notes.
Publish Lotus Notes appointments on a SharePoint team calendar.
Invite Notes users to SharePoint events.
What’s new in SharePoint Integrator v2.5?SharePoint 2010/2007 Profiles
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About
Links bar
Photo
Presence Awareness
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Search for contacts in Notes 8.x search bar
Results appear in a Notes tab
Drive What’s new in SharePoint Integrator v2.5? SharePoint Social Features: People Search
SharePoint Integrator version 2.5 Demo
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Tags (Folksonomy) Rating
Stars displayed in documents list and properties pane
Note board (comments) In a new Properties pane tab
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What’s coming next ?
The Social Enterprise:
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Org Chart Teams
Hierarchy Meritocracy
Mine Ours
Partial Customer List – SP Integrator for Notes
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Manhattan Home Finance
Collaboration Success Metrics:Integrating SharePoint with Lotus Notes
Number of IT users that manage team e-mails and documents on SharePoint.
Number of documents uploaded on SharePoint.Number of SharePoint site hits.
Increase SharePoint adoption and usage:
Decrease in e-mail traffic:Storage, server costs.
Bandwidth requirements.
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Harmonizing SharePoint 2010 and Lotus Notes -
an effective collaboration strategy
Yaacov Cohen, CEOJonas Martinsson, Product Manager