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First Things First:Figuring Out What to Preserve and WhyA case study of DIY data managementGrace Currie Ann Jebson
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First Things First: Figuring Out What to Preserve and Why
A case study of DIY data management
Grace Currie & Ann Jebson
March 2012
Systems?
We should take wide view of systems:
• Processes
• Understanding your business
• Communicating with your business
• Influencing workflows
• Cultivating attitudes
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Don’t be afraid to DIY
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Some Stats
Move to digital processing 1980s
Over 250 releases of official statistics every year
Multiple datasets created for each release
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http://www.flickr.com/photos/26664862@N04/2499573972/sizes/l/
A good start
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“an enduring national resource”
“ensuring that information is maintained in an accessible format for possible future use”
A good start
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12/04/23 11http://www.flickr.com/photos/beglen/5385092551/
Develop a process
Retention, Preservation, and Disposal statement for statistical data (RPDs)
• Make a start • Develop a template• Manage the process • Collaborate
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Documentation
Publications
Statistical metadata
Corporate Information
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Challenges
Great interest Great resistance
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Pisces.SD2
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Household Labour Force Survey
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How did we get ‘buy in’?
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What have we learned?
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Do it as you go
Data Management needs to be part of the business process
•Retrospective metadata gathering is very difficult
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What makes it easier …
Choose the right person for the job
• Coordinating the work programme
• Completing the RPD statement(providing the information)
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Take your opportunities
Influence and educate in Data Management
Culture change at Statistics NZ
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OutcomesData Archive now holds valuable data
Work underway to refine archiving process
New corporate metadata system “Colectica” being rolled out to organisation
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Questions?
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Slide 5:
http://www.flickr.com/photos/johntmeyer/6577544863
Slide 6;
http://www.flickr.com/photos/58597766@N05/5845710179
Slide 8:
http://farm8.staticflickr.com/7148/6577544863_11ef8358ef.jpg
Slide 11:
http://www.flickr.com/photos/beglen/5385092551
Slide 16:
http://www.loc.gov/rr/business/company/rankings.html
Slide 18:
Http://maxlblue.blogspot.co.nz/2010/11/vocab-1901-assembly-line.html
Slide 22:
http://www.flickr.com/photos/earthworm/2916565549/
Slide 23:
Http://www.flickr.com/photos/shelley_dave/6675011581/
Slide 25:
http://www.flickr.com/photos/epsos/5575089139/
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http://www.flickr.com/photos/sharondavis/5467939822/ 12/04/23 33
