Encourages SLBE Participation• Interested contractors do not have to leave

their office in order to participate• No unnecessary travel

• All webinar participants are treated equally• Information readily available for reports• Valuable tool when ESL• Primes and subs are identified to each other

Supports Sustainability• No carbon footprint associated with attending

via webinar• All aspects of pre-proposal conference is

electronic – no need for paper• Agency participants are not required to be in

same location

Increases Contractor Participation• Travel expenses are eliminated• Time away from office and home is no

longer an issue• More individuals from a particular

company can easily attend• Weather and traffic not a concern• More proposals leads to competitive

bidding• Nominal fee is equal for all • Our social networking activities guarantee

increased contractor participation

Contributes to efficiencies and effectiveness in the Purchasing Department

• Meeting room and equipment not necessary

• Mandatory meetings no longer require a proctor at the door

• Conference attendance record is electronic and customized to gather information County requires

• no longer limited to what can be collected on an 8 ½ X 11 sheet of paper

• Reduces follow up phone calls and emails

• Discourages Protests

• Agency meeting participants are not required to be in the same physical location in order to attend

• Meetings take less time

• I deal for professional services

• Works well for meetings following site visits

• Questions asked via chat feature- cut and paste into addendum document. No need for anyone take any notes

• Entire meeting recorded and audio/video copy distributed to all attendees

Promotes Transparency• During webinar pertinent information about

each participant is visible to all• Everyone attends in the same manner• Copy of electronic sign in sheet is distributed at

conclusion of webinar• Questions asked via chat feature & recorded• All prospective contractors hear the same

information at the same time.

Government Procurement Benefits from Green Proposals

Social Media• Utilize Social Media to promote RFP amongst interested communities• We seek and notify interested vendor

participants • During 1st Pre-Proposal conference using

Green Proposals we doubled number of interested contractors

Rev Gen 041913

NO COST TO GOVERNMENTAGENCY