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Encourages SLBE Participation
• Interested contractors do not have to leave their office in order to participate
• No unnecessary travel
• All webinar participants are treated equally
• Information readily available for reports
• Valuable tool when ESL
• Primes and subs are identified to each other
Supports Sustainability
• No carbon footprint associated with attending via webinar
• All aspects of pre-proposal conference is electronic – no need for paper
• Agency participants are not required to be in same location
Increases Contractor Participation • Travel expenses are eliminated
• Time away from office and home is no longer an issue
• More individuals from a particular company can easily attend
• Weather and traffic not a concern
• More proposals leads to competitive bidding
• Nominal fee is equal for all
• Our social networking activities guarantee increased contractor participation
Contributes to efficiencies and effectiveness in the Purchasing Department
• Meeting room and equipment not necessary
• Mandatory meetings no longer require a proctor at the door
• Conference attendance record is electronic and customized to gather information County requires
• no longer limited to what can be collected on an 8 ½ X 11 sheet of paper
• Reduces follow up phone calls and emails
• Discourages Protests
• Agency meeting participants are not required to be in the same physical location in order to attend
• Meetings take less time
• I deal for professional services
• Works well for meetings following site visits
• Questions asked via chat feature- cut and paste into addendum document. No need for anyone take any notes
• Entire meeting recorded and audio/video copy distributed to all attendees
Promotes Transparency
• During webinar pertinent information about each participant is visible to all
• Everyone attends in the same manner
• Copy of electronic sign in sheet is distributed at conclusion of webinar
• Questions asked via chat feature & recorded
• All prospective contractors hear the same information at the same time.
Government Procurement Benefits from Green Proposals
Social Media • Utilize Social Media to promote RFP amongst interested communities • We seek and notify interested vendor
participants • During 1st Pre-Proposal conference using
Green Proposals we doubled number of interested contractors
Rev Gen 041913
NO COST TO GOVERNMENT
AGENCY