Getting Started with Google Docs

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A quick start guide for use in Ithaca City Schools. Provided to workshop participants on January 25, 2010.


  • 1. Setting Up a Gmail email address Go to Click on Gmail at the top Click Create an account Fill in all of the appropriate fields.When choosing the Desired Login Name you may want to consider choosing something short and then use the check availability! button. You may want to choose something like rsevillaicsd Finally, click the button I accept. Create my account. See Congratulations! Youve successfully signed up for Gmail! Click the button Show me my account You will be taken to your new Gmail email InboxAdd a Contact to Your Gmail Contact List (Address Book) Click the word Contacts towards the bottom of the list at left Click the left of these two icons to add a new contact to your Gmail account ICSD Technology Integration R. Sevilla J. Goodmark Winter 2010

2. Type in the persons name and email addressIMPORTANT!! For todays experience, ask the person to your left or right, for their e-mail address (one they can access today) Click the Save button Accessing Google Docs If you have just setup your new Gmail account, you can now access your Google Docs. Click Documents Towards the top left, click the Create new button and select Document from the drop-down menu that appears You are now in a new word processing document, just like Microsoft Word, you can access allthe same controls like font, formatting, alignment, etc. At the top right, you will notice Save, Save and Close and Share buttons Click the save button Google docs will periodically automatically save any changes in your document Click the Save & Close button The window that appears is your main Google docs screenICSD Technology Integration R. Sevilla J. Goodmark Winter 2010 3. If the file you were just working on does not appear, click the Owned by me button at the left To open the file, simply click on its name, in this case Introduction to Google docs The file open again and you can continue to add to the word-processing document To change the name of the file, simply click at the top where the current filename as, and awindow will appear asking you to rename the file Sharing Your Document with Others One of the most powerful features of Google docs is the ability to share your file with anotherGoogle user. When you share a file with that user you can allow them to simply view it or fullaccess to edit the document. If you allow the user to edit the document, Google even allowsyou simultaneous editing! To share your document with another user, simply click the Share button at the top right A drop-down will appear in the following illustration provide you with all the different ways youcan share your document:ICSD Technology Integration R. Sevilla J. Goodmark Winter 2010 4. In the Share drop-down menu, select Invite people You can type in anybodys e-mail address or use the Contacts button to select users fromyour Gmail address book: Use this tab to allow/disallow your invitation to be forwardedPut each e-mail address on its own lineType a personalized message hereClick this to choose from yourGmail address book Clicked Send Share Your Document as a Web Page If you choose Get the link to share a window will appear where you can choose settingsincluding the ability to share the document has a webpage by choosing the settings below:ICSD Technology Integration R. Sevilla J. Goodmark Winter 2010 5. Check the top box, click once inside the long web address box, and choose Edit Copy You can now open your e-mail program (Gmail) and send the link to anybodys e-mail address! This could include other staff, students, parents and families. ICSD Technology Integration R. Sevilla J. Goodmark Winter 2010