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Get Your PMO In Shape!
An Innotas Webinar
Innotas © 2015
45 minutes of presentation
15 minutes of live Q&A
Please enter your questions in the Q&A box
All lines are on mute
Webinar is being recorded
Slides and recording will be available after the session
Housekeeping Items
Innotas © 2015
Speaker: Tushar Patel
VP of Marketing, Innotas
Experience leading product / program efforts across S/W & H/W
Mocana Corp, National Semiconductor
Speaker: Kristen Davis
VP of Sales Consulting, Innotas
PPM Industry Veteran & Thought Leader
HP, Mercury, Kintana, and Accenture
Today’s Presenters
Innotas © 2015
Agenda
Five Critical Factors For PMO Success
Innotas Overview
Live Demo
o Push up visibility to key stakeholders
o Pull up planning to a strategic level
o Power lift your way to creating more business value
Q&A
Innotas © 2015
Projects /
Portfolio
ResourcesBudgets
Constant ChangeReports
Timelines
Priorities
Requests
How Do You Ensure Success?
Innotas © 2015
So Why Are PMOs Not Successful?
Source: Gartner, November 2014
50% of PMOs are Considered “Failures”
Average Tenure for Those PMOs is ~18 Months
Large Gap Between What is Being Done and What is Expected
Focus on Critical Factors to Bridge the Gap
Innotas © 2015
Factor #1: Demonstrate Value
Value Should Be Measured By the Output of the Project – Not Just the Management of the Project.
o Focus on the desired outcome or goal of your stakeholders
Ensure You Have a Business Case – Have a Dialogue and Get Agreement
Understand the Business Impact – Have Value-based Metrics
o Revenue, cost reduction, entering new markets
o Score, net present value (NPV), low / medium / high
Speak up!
o Inadequate resources
o Balance of competing demands
o Duplicate work
Project Output
Business Case
Value Metrics
Have Opinions
Innotas © 2015
Factor #2: Ensure Alignment
Learn to Speak the Business Language
o Ensure proposed work is consistent with the organizational strategy
It’s All About Resources!
o Most valuable asset in any organization
o Understand what people are working on and when
According to PMI, “Nearly Half of Strategic Initiatives are Unsuccessful”
o Lack of alignment of projects to organizational strategy most likely contributor
“The willingness (or unwillingness) of the PMO to provide the right
service at the right time is the single reason behind the chronic
problem of PMO failure.” - Gartner
Innotas © 2015
Factor #3: Clear Communication
Should Not Only Focus on How Well You Are Doing
o Support management with analysis and recommendations
o Push up the data to enable better decision making
Push-Up Relevant Dashboards & Reports
o Simplify and summarize
o Do not introduce more questions but focus on guidance and insight
Top-Down and Bottom-Up Communication
o Listen to what is important
o Engage all levels of the organization and all relevant stakeholders
Incorporate Planning & Execution Phases
o Too often, just focus on tactical execution
o Forward-looking communication enables better efficiency and planning
Innotas © 2015
Factor #4: Organizational Agility
Quicker Response to Demands & Expectations
o Market conditions
o Customer needs & requirements
o Stakeholders
Different Levels of Agility – Determine What is Right for Your Organization
Integrate “Value” into Your Agility Process
o Helps determine what justifies a “shift” or “change”
Continuous Prioritization and Planning
o Always aligned with the latest organizational goals
Innotas © 2015
Factor #5: Continuous Measurement
Get Agreement on What is Important
o Understand stakeholder needs and expectations
Take Responsibility & Initiative
o Provide recommendations for actions that should be taken – using the agreed upon metrics
Bridge The Gap Between Planning and Execution
o Metrics on both sides of PMO activities
o Draw the lines and analysis between the two
Timing of Data and Communication is Important
o Find the right interval or milestones to measure
Innotas © 2015
Close the Gap With Critical Factors
Source: Gartner, November 2014
#3: Clear Communication
#1: Demonstrate Value
#5: Continuous Measurement
#2: Ensure Alignment
#5: Continuous Measurement
#2: Ensure Alignment
#1: Demonstrate Value
#4: Organizational Agility
#2: Ensure Alignment
#3: Clear Communication
Innotas Overview
Innotas © 2015
Cloud Portfolio Management For Visibility & Alignment
Project Portfolio Management (PPM)
Application Portfolio Management (APM)
Agile Portfolio Management
Resource Management
Predictive Portfolio Analysis
Innotas Overview
“Leader” in Cloud PPM –
Three Years Running
“Leader” “Winner” in Project
Management Software“Top 10” - Three
Years Running
500+ Customers – Healthcare, Education, Technology, Retail, Government, and Financial Services
Innotas © 2015
Time
Alignment
& Prioritization
Return On
Investment (ROI)
Predictive
Planning &
Forecasting
Business
Agility
Resource Management
(Capacity & Demand)
Reduce
Redundancy &
Eliminate Low
Priority Projects
Reduce Planning
Time & Increase Plan
Accuracy
Quicker
Response To
Plan Changes
The Innotas Advantage™
Improve Resource
Utilization & Focus On
The Highest Value
Projects
Execution Planning
Feedback
Live Demo
Questions & Answers
Innotas © 2015
Contact Innotas
Phone: +1 866-692-7362
Email: [email protected]
Follow Us:
oTwitter: @Innotas
o LinkedIn: http://www.linkedin.com/company/innotas
oBlog: blog.innotas.com
Learn More: www.innotas.com/resources
