Table of Contents

What is File Management: Slide 3 The Shared Drive of the school computers: Slide 5Creating A New Folder: Slide 7Renaming Folders: Slide 8Deleting Files From Folders: Slide 9Renaming Files: Slide 10Dragging & Dropping Files between Folders: Slide 11

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File Management

File ManagementWhat is it: a way of organizing files

into folders and subfolders if needed.(A file is a document, video segment, PowerPoint presentation etc.)

Files go in folders

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Explanation of File Management ProcessCreate a file (document, video segment,

PowerPoint presentation, etc.)Save it/transfer/ drag or drop to a location such as

Flash / Jump Drives (portable device)My Documents (at home)P Drive – at school

Virtual drive that can be accessed anywhere in school on networked computer

D Drive –at school (Might different name on another computer)

Drive that exists on one computer – the one you to which you saved your file

What is it?The Shared Drive is a drive anyone logged onto that

computer can access and use

Notes About ItAnyone can

Save to itDelete files and folder from itMove files and folers

= Be Careful when using D Drive – Be ResponsibleYou must sit at the same computer each timeBe careful not to delete other people’s workBe careful not to move other people’s folders

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Using The D Drive

D Drive (Shared Drive)When to use it?

If you want students to be able to open, share and save work.

Why use it?It can hold large filesIt allows students to work with a partner

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Creating A New FolderThere is usually more than one way to

complete the same task.To Create New Folder

Open P DriveClick on File (upper left corner)Click New Folder

Or – Right click in the empty space and click “new folder”

This is the same process you would use to create a new folder in D Drive or in an existing folder

Rename New FolderRight click on folder nameClick renameRename the folder

No spaces in file namesNo symbols in file namesNames should not be too long (no longer than 10

characters if possible)Some software programs have difficulty with symbols

and spaces

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Deleting Files from the folderRight click – delete or use the File delete

methodDelete the Notes To Self in the D drive

Be careful with the Shared Drive. It is easy it is to delete someone else’s stuff.

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Deleting Files from folders

Rename Files Right click and rename your new file

No spaces in file nameKeep it short (less than 9 characters)

NEVER take off the file extension name Example - movie.avi

Don’t delete the .aviIt won’t work if you do

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Dragging & Dropping Files folder to folder

Click on your P drive and 0pen a folder Click on your P drive and open another folder Right click and hold the mouse down on any of

the files in your P drive (Word documents, PowerPoints, etc.)

Drag a file from one folder to the other.

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