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Software Requirement Software Requirement Specification(SRS) Review for Specification(SRS) Review for

“Fixed Asset Management System”

Product Objective

• Optimization of the Fixed Asset Management Process.Optimization of the Fixed Asset Management Process.

• Improve Asset tracking process.Improve Asset tracking process.

• Accurate depreciation and appreciation ManagementAccurate depreciation and appreciation Management

• Improve dispositions and transfers trackingImprove dispositions and transfers tracking

• Rational in performing maintenance activities Rational in performing maintenance activities

• Better traceability of the Fixed asset at any timeBetter traceability of the Fixed asset at any time

• Better monitoring and controlBetter monitoring and control

• Optimization of related workOptimization of related work

• Reduce cost and improve profitabilityReduce cost and improve profitability

www.hypersoftindia.net

The Context DiagramThe Context Diagram

The User ClassInterest

Interest

USE CASESAsset management System

Asset Management Offer

Manage AssetDisposal

Manage Asset Repair& Maintanence

Manage Asset Tax

Manage AssetInsurance

Assign Asset

Transfer Asset

Write off Asset

Manage Assetdepreciation

Add Value to Asset

Manager Asset Managemant

Manager F inance

Manage AssetAccounting

Off icer F inance

Create Asset

Product Breakdown StructureProduct Breakdown Structure

..


Asset Register USAGE Evaluation and De-evaluation

Create Asset Record

Fixed AssetManagement System

Transfer of Asset

Asset Assignment

Depreciation

Group Product ProductExternal Product

Legend

Accounts

Maintenance Agreement

Administration

PurchaseSystem

Repair and Maintenance

Disposal

Consumption

Add Value

Employee Info GL

Lease Asset Management

Insurance Register

Write off of an Assert

Role Management

User Management

Backup & Restore

Activity Log

Approval Management

Approval

USE CASE : Create Asset Record

Primary Actor: Manager Fixed Asset Management

Secondary Actor(s):

Officer Fixed asset Management

Prototypes


GL ACCOUNT TYPE GL ACCOUNT TYPE

01

Asset A/C

GL ACCOUNT TYPE ID

GL ACCOUNT TYPE NAME

Asset/Liability/Income/ExpenseGL Category ID

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GL ACCOUNT TYPE


Methods of DepreciationMethods of Depreciation

0001

STRAIGHT LINE

Code

Description

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Depreciation Method

STRAIGHT_LINEFunction

0007

0006

0005

0004

0003

0002

0001

Code

Hours of operation based depreciation method

Units of production based depreciation method

Sum-of-the-years'-digits depreciation method

150% declining balance depreciation method

Double declining balance depreciation method

DECLINE METHOD

STRAIGHT LINE

Description

Edit

Edit

Edit

Edit

Edit

Edit

Edit

Edit

Revove

Revove

Revove

Revove

Revove

Revove

Revove

Revove

Add

**

*


Methods of DepreciationMethods of Depreciation

Straight Line

FUR0001

CHAIR-EXECUTIVE

FUR

Code

Description

Type FURNITURE AND FIXTURE

Asset Category

Depreciation Method

Depreciation Calender

Calculation Frequency

5Useful Life Years

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Calculation Base 365(Actual)/360(Flat)

Category

Depreciation Methodology

GL Integration

20%Dep. Rate

Daily/Weekly/Fortnightly/Monthly/Quaterly/Half-yearly/Yearly

JULY 1From JUNE 30To

Capitalization FrequencyDaily/Weekly/Fortnightly/Monthly/Quaterly/Half-yearly/Yearly

……………………………Select…………………………..

Add

WRITE OFF A/C

REPAIR AND MAINTAIN

DISPOSAL

ACCUMULATED DEPRECIATION A/C

DEPRECIATIOM A/C

Asset A/C

GL Type ID

90347600

903470500

901450100

9044503000

9034540300

9011505001

A/C Code

WRITE OFF OF FIXED ASSET

REPIR AND MAIN OF FURNITURE AND FIXTURE

P/L ON DISPOSAL

ACCUMULATED DEPRECIATION ON FIXED ASSET

EXP. DEPRECIATION ON FIXED ASSET

FURNITURE AND FIXTURE A/C

A/C Name

Edit

Edit

Edit

Edit

Edit

Edit

Remove

Remove

Remove

Remove

Remove

Remove

GL Type ID

G/L Code

** *


Acquisition Type

Acquisition Type

Description

*PCode

PURCHASE

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*

Vendor Enlistment

REDINGTON DISTRIBUTION PTE LTD

+6501121345 +65098765 Www.redington.com

Manufacturer Service ProviderSupplier Contractor

21/1/1972

MR. ALISON SMITH

+65098765 [email protected]

2011-01-00001

[email protected]

Vendor ID

Vendor Name39 ROBINSON ROAD,

#09-04 ROBIN POINT

SINGAPORE 068911

Address

Country Zip CodeTell No Fax Web Site Email

01-02-9999999

Establishment Date

TIN Number

Business Nature

Contact Person

Tel. E-Mail

Vendor EnlistmentStatus

**

* *

* *

*

*

*

*

Active

(Auto Generated)

ManagerDesignation

MediatorJob RoleAdd

MR. KASEM ALI

MR. ALISON SMITH

Contact Person

Sales Representative

Manager

Designation

+610211821

+011990604711

Telephone

[email protected]

[email protected]

Email

Local Agent

Mediator

Job Role

Edit

Edit

Remove

Remove

** **

OK Refresh View Exit

USER 1

Add

Maker

Checker

Last Action


Employee Benefit SlaveEmployee Benefit Slave

001 MANAGING DIRECTOR

300000

Active

OK View Exit

USER 1

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Refresh

Designation

Benefit Amount(In Taka)

Employee Benefit Slave

Find Employee Benefit SlaveFind Employee Benefit Slave

001 Managing DirectorDesignation Find

Assistant Vice President

Senior Assistant Vice President

Vice President

Senior Vice President

Executive Vice President

Senior Executive Vice President

Deputy Managing Director

Managing Director

Designation

OK Exit

75000

100000

115000

120000

125000

140000

200000

300000

Amount


Create Asset RecordCreate Asset Record

01010001

Executive chair-OTOBI

01 OWNED ASSET

FUR FURNITURE AND FIXTURE

FUR001 EXECUTIVE CHAIR

P PURCHASE

Asset No

Description

Group

Type

Category

Acquisition Type

01Branch HEAD OFFICE

02 COMMON SERVICEDepartment

99999999999

1/12/2010

V-0001OTOBI-001Model

OTOBI

OTOBI

Brand

Serial No

PO/WO/Acq. Ref No

PO/WO/Acq. Ref Date

Vendor ID

10/12/2010

12/12/2010

Install Date

Entry Date

5 YearsUseful Life

11/12/2015Retire Date

7000

7500

7500

1

Purchase Value

Historical Value

Insurance Value

Residual/Scrap Value

Straight Line

13/12/2010Commencement Date

20Depreciation Rate %

Depreciation Method

Depreciation

Asset Value and Life time

General Information

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Asset Record

Remarks

Enter TextEnter More Text

* *

****

*

*

*

**

*

*

*

*

*

*

**

*

*

Refresh

Assign to Employee

1001001 MD. ZIAULLAH KHAN SR. EXUECUTIVE VICE PRESIDENT

Employee ID Name Designation

Active/InactiveStatus

Payable Management Bank A/CPurchased Through

GL Integration……………………………Select…………………………..

Add

WRITE OFF A/C

REPAIR AND MAINTAIN

DISPOSAL

ACCUMULATED DEPRECIATION A/C

DEPRECIATIOM A/C

Asset A/C

GL Type ID

90347600

903470500

901450100

9044503000

9034540300

9011505001

A/C Code

WRITE OFF OF FIXED ASSET

REPIR AND MAIN OF FURNITURE AND FIXTURE

P/L ON DISPOSAL

ACCUMULATED DEPRECIATION ON FIXED ASSET

EXP. DEPRECIATION ON FIXED ASSET

FURNITURE AND FIXTURE A/C

A/C Name

Edit

Edit

Edit

Edit

Edit

Edit

Remove

Remove

Remove

Remove

Remove

Remove

GL Type ID

G/L Code

999

999.99

Pcs/Unit

Qty

Unit Purchase Price

Unit

Consumable/Inventory

Create Multiple Asset Record with Same Information

Qty


Find an AssetFind an Asset

01010001

Executive chair-OTOBI

01 OWNED ASSET

FUR FURNITURE AND FIXTURE

FUR001 EXECUTIVE CHAIR

P PURCHASE

Asset No

Description

Group

Type

Category

Acquisition Type

*

01Branch HEAD OFFICE

02 COMMON SERVICEDepartment

V-0001 OTOBIVendor ID Find

FUR00102

FUR001001

Asset No

EXE4CUTIVE CHAIR OTOBI

EXECUTIVE CHAIR OTOBI

Description

OK Exit

10/12/2010

1/12/2010

Entry Date

FIND AN ASSET

USE CASE : Transfer Asset


Secondary Actor(s):



Asset TransferAsset Transfer

FUR0010001 EXECUTIVE CHAIR OTOBIAsset No

T001-001-001

1/12/2010

Transfer Reference #

Transfer Date

7777Transfer From Head Office

1108Transfer To BANGSHAL BRANCH

Asset Transfer Master

Add

COM00100023

FUR0010001

Asset No

DEL PC


Description

Edit

Edit

Remove

Remove

OK View Exit

USER 1

Add

Maker

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Last Action

Refresh

Asset Transfer Detail

**

*

*

*

Transfer Stationary Asset

99Qty to be transferred


Asset TransferAsset Transfer

1/12/2010Transfer Date

7777Transfer From Head Office

1108Transfer To BANGSHAL BRANCH

Find Asset Transfer

Find

T-9998099

T-999999

Transfer Reference No

1/1/2011

1/12/2010

Transfer Date

Head Office

Head Office

Transfer From

Uttara Br.

Bangshal Br

Transfer To

OK Exit

Asset Transfer Detail

1/12/2010ToFrom

USE CASE : Assign Asset


Secondary Actor(s):



Asset AssignmentAsset Assignment

AA-2011-01-0001

Asset Assignment

1/1/2011

0122

Hasanul kabir

FAVP

Ref No

Assigned Date

Custodian ID

MOT-01-0011

TOYOTA SALOON CAR-DHAKA-KA-2011

Asset No

2000000

1800000

Purchase Price

Book Value

Date Returned


Remarks

OK View Exit USER 1

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**

*

*


Asset AssignmentAsset Assignment

Search For Asset Assignment

1/1/2011

0122

Hasanul kabir

Assigned Date

Custodian ID

OK Exit

From 1/1/2011To

Ref No

Find

Ref No Date Custodian Asset No Description

USE CASE : Repair and Maintenance


Secondary Actor(s):

Officer Fixed asset Management,

Manager Fixed Asset Accounting,

Officer Fixed Asset Accounting


Maintenance AgreementMaintenance Agreement

Maintenance Agreement

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C10000000

1/1/2011

V-2011-01 FLORA LIMITED

10/1/2011

COM0010022 PC

*

*

COM00100234

COM0010022

Asset No

PRINTER

PC

Description

Add

Contract No

Contract Date

Vendor ID

Commence Date

15/1/2012Expire Date

Remarks

Asset No Description

Edit

Edit

Remove

Remove

Asset with in Agreement

**



Maintenance Agreement C10000000

1/1/2011


10/1/2011

Contract No

Contract Date From

Vendor ID

Commence Date

15/1/2012Expire Date

1/1/2011To

C10321111

C10000000

Contract No

ABC LTD

FLORA LTD

Vendor

Find

1/2/2011

1/1/2011

Contract Date

30/3/2012

15/1/2012

Expire Date

OK Exit


Repair and MaintenanceRepair and Maintenance

R-2011-01-00001

12/1/2011

V-2011-001 FLORA LTD

COM0010011


10000

LAPTOP DEL Core i5

Ref No

Date

Vendor ID

Asset No

Amount

Repairing the laptopRemarks

OK View Exit USER 1

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**




1/1/2011


Date From

Vendor ID

1/1/2011To

C10321111

C10000000

Refno

ABC LTD

FLORA LTD

Vendor

Find

1/2/2011

1/1/2011

Date

COM0020010121

COM00100221

Asset No

OK Exit

COM0010011 LAPTOP DEL Core i5Asset No

PRINTER

LAPTOP

Description

USE CASE : Write off

Primary Actor: Manager Fixed Asset Accounting

Secondary Actor(s):

Officer Fixed asset Accounting


Write off an AssetWrite off an Asset

(Auto-Generated)

1/1/2011

1101 HEAD OFFICE

FUR0010010001 Executive chair-otobi

1/1/2009

3600

Add

COM001002001

FUR0020010012

FUR0010010001

Asset No

LAPTOP

OFFICER TABLE


Description

21000

2500

3600

Write off Amt

Edit

Edit

Edit

Remove

Remove

Remove

Stolen

Write of Information

Write off Detail

Write off Assets

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Write off

***

Write off Ref No

Write off Date

Branch/Office Code

Asset No

3600

Purchase Date

Purchase Value

Net Book Value

Remarks

3600Write off Amt

USE CASE : Maintain Insurance Register


Secondary Actor(s): Officer Fixed asset Management


Insurance CompanyInsurance Company

0001

PRAGATI INSURANCE COMPANY LTD.

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Insurance Company

Code

Name


Insurance RegisterInsurance Register

Enter Text

Enter Text

Enter Text

Enter Text

Enter Text

Enter Text Enter Text

Enter Text

Enter Text

Ref. No

Date

Policy No

Cover Note No

Certificate No

Period From

To

Enter Text

Enter Text

Enter Text

Enter Text

Enter TextTotal Premium


Asset No Description Insured Value

Remarks

Asset No

Book Value

Insured Value

Insurance Register

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Insured Assets

Add

USE CASE : Dispose Asset


Secondary Actor(s):

Manager Fixed Asset Accounts



DISPOSAL TYPEDISPOSAL TYPE

01

SALE

OK View ExitAdd

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Code

Description

Disposal Type

FIND DISPOSAL TYPEFIND DISPOSAL TYPE

06

05

04

03

02

01

Code

INTER COMPANY TRANSFER

TRANSFER TO INVENTORY

TRADE IN

EXCHANGE

SCRAPPED

SALE

Description

Code

Description

Find

OK EXIT


DISPOSALDISPOSAL

DIS201101001

1/1/2011

Ref No

Date

……...Select…………..Disposal Type

FUR00100001

EXECUTIVE CHAIR-OTOBI

7500

1

200 Add

FUR0010002

FUR00100001

Asset No

EXECUTIVE TABLE OTOBI

EXECUTIVE CHAIR-OTOBI

Description

300

200

Dis. Amt

Edit

Edit

Remove

Remove

Remarks

Asset No

Description

Historical Value

Residual Value

Amount

Disposal General Info

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Disposal Assets

*

*

*

*

*

DISPOSAL OF ASSET

500Total Disposal Amount

01

Disposal Type

Branch/Office HEAD OFFICE


FIND DISPOSALFIND DISPOSAL

1/1/2011

31/12/2011

DIS2011002

DIS2011001

Disposal Refno

1/2/2011

1/1/2011

Date

BRANCH OFFICE

HEAD OFFICE

Branch

8000

10000

Disposal Amt

Ok Exit

Find Disposal

Find

Disposal Date

From

To

Branch/Office

USE CASE : Revaluate Asset

Primary Actor: Manager Fixed Asset Accounting

Secondary Actor(s): Officer Fixed asset Accounts


RevaluationRevaluation

Auto

1/1/2011

REV20110111/1

1/1/2011

FUR0010001


7500

5000

Indexation/CMP/Appraisal

Transaction ID

Date

Ref No

Execution Date

Asset No

Description

Purchase Value

Book Value

6000Add Value

Appreciation Method

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Revaluation

Remarks

*

**

CMP

*

*


SEARCH REVALUATESEARCH REVALUATE

1/1/2011

31/12/2011

DIS2011002

DIS2011001

Transaction ID

1/2/2011

1/1/2011

Date

BRANCH OFFICE

HEAD OFFICE

Branch

SALOON CAR

HEAD OFFICE BUILDING

Asset

Ok Exit

Revaluate Search

Find

Revaluation Date

From

To

Branch/Office

8000

10000

Revaluate Value

USE CASE : Maintain Tax Register

Primary Actor: Manager Fixed Asset Accounts

Secondary Actor(s): Officer Fixed asset Accounts


Tax DetailTax Detail

01

Fitness Tax

Add

03

02

01

Code

Municipality Tax

Tax Token

Fitness Tax

Description

Edit

Edit

Edit

Remove

Remove

Remove

Tax List

Code

Description

OK View ExitUSER 1

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**

Tax RegisterTax Register

Tax Register

12345

1/3/2011

Reference No

Date

01 Fitness TaxType of Tax

1/1/2011

31/12/2011

From

To

Tax Period

9990Total Tax Amount

010010111 Micro Bus Toyota-Dhaka Metro Ga-23012Asset No

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Enter Text Enter TextBranch Code


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