Excel 2007 for inset final copy

““WORKING WITH WORKING WITH MICROSOFT EXCEL 2007”MICROSOFT EXCEL 2007”

LESSONSLESSONSOVERVIEW: GOODBYE CALCULATORS, HELLO

SPREADSHEET!

1. The Excel Environment

2. Starting A Workbook

3. Modifying Columns, Rows, & Cells

4. Formatting Text

5. Basic Math: How to Add, Subtract, Divide, and Multiply in Excel

6.Sorting Cells

7. Working with Worksheets

8. Printing Workbooks

2Microsoft Office Excel 2007 – Ms. Marina G. Aquino


SETTING UP YOUR EXCEL ENVIRONMENT

OBJECTIVES:1. Exploring the Excel Environment

2. To Zoom In and Out

3. To Scroll Horizontally in a Worksheet

4. To Change Page Views

5. To Add Commands to the Quick Access Toolbar

6. To Minimize and Maximize the Ribbon

7. The Microsoft Office Button

8. To Change the Default Excel Options

LESSON # 1LESSON # 1


SETTING UP YOUR EXCEL ENVIRONMENT

Exploring the Excel Environment

MS EXCEL comprises of many cells that are arranged horizontally and vertically in a grid.

Horizontal cells represents rows and are number 1, 2, 3 and so on and vertical cells represent columns and are represented as A, B, C and so on.

On opening Excel, a new Workbook is created. This will store Worksheets or Ms Excel sheets that will contain the actual data.

..\GRADES\MATH GRADES for inset.xls


Exploring the Excel Environment

The tabbed Ribbon menu system :

It is use how you navigate through Excel and access the various Excel

commands.



PARTS OF THE EXCEL WINDOW


DESCRIPTION OF EXCEL WINDOW ELEMENTS


Navigation Keys


Basics of Excel Spreadsheet

Spreadsheets are made up of:

• columns• rows• Cells

• ..\GRADES\MATH GRADES for inset.xls

Types of data in a Cell

• text (labels)• number data

(constants)• formulas

(mathematical equations that do all the work)


To Zoom In and Out:

1. Locate the zoom bar in the bottom, right corner.

2. Left-click the slider

and drag it to the left

to zoom out and to the

right to zoom in.



To Scroll Horizontally in a Worksheet:

1.Locate the horizontal scroll bar in the bottom, right corner.

2. Left-click the

bar and move it from left to right.


To Change Page Views:

1. Locate the Page View options in the bottom, right corner. The Page View options are Normal, Page Layout, and Page Break.

2. Left-click an option to select it.

3. The default is

Normal View.



To Add Commands to the Quick Access Toolbar

1. Click the arrow to the right of the Quick Access toolbar.

2. Select the command you wish to add

from the drop-down list. It will appear

in the Quick Access toolbar.

3. Select More Commands from the

menu and a dialog box appears.

4. Select the command you wish to add.

5. Click the Add button.

6. Click OK. The Save, Undo, and Redo

commands appear by default in the

Quick Access toolbar. You may wish

to add other commands to make

using specific Excel features more

convenient for you



To Minimize and Maximize the Ribbon:

1. Click the drop-down arrow next to the Quick Access toolbar.

2. Select Minimize

Ribbon from the list.

The Ribbon disappears.

3. To maximize the ribbon,

click the arrow again and

select Minimize the

Ribbon to toggle the

feature off.


The Microsoft Office Button

The Microsoft Office Button appears at the top of the Excel window. When you left-click the button, a menu appears. From this menu you can create a new spreadsheet, open existing files, save files in a variety of ways, and print. You can also add security features, send, publish, and close files.


To Change the Default Excel Options

1. Click the Excel Options button. A dialog box will appear.

2. Select a category on the left to access different Excel options.

3. Modify any of the

default settings.

4. Click OK.


Challenge/Mini Task # 1!

• Open Excel.• Practice using the Zoom tool.• Minimize and maximize the

Ribbon.• Click the Microsoft Office Button

and review the menu options.• Add two commands to the Quick

Access toolbar.• Continue to explore the Excel

environment.

Instructions



LESSON # 2STARTING A WORKBOOK

OBJECTIVES:

1. To Create A New, Blank Wookbook

2. To Insert A Text

3. To Edit or Delete Text

4. To Move Through a Worksheet Using the Keyboard

5. To Save the Workbook


To Create a New, Blank Workbook

1. Left-click the

Microsoft Office Button.

2. Select New. The New

Workbook dialog box

opens and Blank

Workbook is highlighted

by default.

3. Click Create. A new,

blank workbook appears

in the window



To Insert Text:• Enter text into the cell using your keyboard.

The text appears in the cell and in the formula bar.

• Each cell has a name, or a cell address based on the column and row it is in. For example, this cell is C3 since it is where column C and row 3 intersect.

Left-click a cell to select it. Each rectangle in the worksheet is called a cell. As you select a cell, the cell address appears in the Name Box.



To Edit or Delete Text

• Select the cell.• Press the Backspace key on your keyboard to

delete text and make a correction.• Press the Delete key to delete the entire contents of

a cell.• You can also make changes to and delete text from

the formula bar. Just select the cell and place your insertion point in the formula bar.



To Move Through a Worksheet Using the Keyboard:

• Press the Tab key to move to the right of the selected cell.

• Press the Shift key and then the Tab key to move to the left of the selected cell.

• Use the Page Up and Page Down keys to navigate the worksheet.

• Use the arrow keys.



To Save the Workbook

1. Left-click the Microsoft

Office Button.

2. Select Save or Save As.

a. Save As allows you to name the file and choose a location to save the spreadsheet. Choose Save As if you'd like to save the file for the first time or if you'd like to save the file as a different name.

b. Select Save if the file has already been named.




• Open Excel.• Create a new, blank

workbook.• Practice entering text into

cells.• Practice deleting text

using the Backspace and Delete keys.

• Navigate through the sheet using the Tab key.

• Save the spreadsheet.

Instructions



LESSON # 3

MODIFYING COLUMNS, ROWS, & CELLS

OBJECTIVES:

1. To modify column width

2. To modify the row height

3. To insert rows

4. To insert columns

5. To delete rows & columns26Microsoft Office Excel 2007 – Ms. Marina G. Aquino

To Modify Column Width

1. Position the cursor over the column line in the column heading and a double arrow will appear.

2. Left-click the mouse and drag the cursor to the right to increase the column width or to the left to decrease the column width.

3. Release the mouse button.



To Modify Column Width (OR)

5. Click the Format command in the Cells group on the Home tab. A menu will appear.

6. Select Column Width to enter a specific column measurement.

7. Select AutoFit Column Width to adjust the column so all the text will fit.

4. Left-click the column heading of a column you'd like to modify. The entire column will appear highlighted.



To Modify the Row Height

4. Click the Format command in the Cells group on the Home tab. A menu will appear.

5. Select Row Height to enter a specific row measurement.

6. Select AutoFit Row Height to adjust the row so all the text will fit.

1. Position the cursor over the row line you want to modify and a double arrow will appear.

2. Left-click the mouse and drag the cursor upward to decrease the row height or downward to increase the row height.

3. Release the mouse button.



To Insert Rows

1. Select the row where you want the new row to appear.

2. Click the Insert command in the Cells group on the Home tab. The row will appear.

Make sure that you select the entire row below where you want the new row to appear and not just the cell. If you select just the cell and then click Insert, only a new cell will appear



To Insert Columns

1. Select the column to the right of where you want the column to appear.

2. Click the Insert command in the Cells group on the Home tab. The column will appear.

Make sure that you select the entire column to the right of where you want the new column to appear and not just the cell. If you select just the cell and then click Insert, only a new cell will appear.



To Delete Rows and Columns

1. Select the row or column you’d like to delete.

2. Click the Delete command in the Cells group on the Home tab.




1. Open a workbook.

2. Insert a column.

3. Insert a row.

4. Delete a column.

5. Change the width of a column using AutoAdjust.

6. Change the height of a row.

7. Close and save the file.

Instructions




FORMATTING TEXT

OBJECTIVES:

1. To Format Text in Bold or Italics

2. To Format Text as Underlined

3. To Change the Font Style

4. To Change the Font Size

5. To Change the Text Color

6. To Add a Border

7. To add a Fill Color

8. To Format Numbers and Dates

9. To Change the Orientation of Cells

10. To Merge Cells


To Format Text in Bold or Italics

1. Left-click a cell to select it or drag your cursor over the text in the formula bar to select it.

2. Click the Bold or Italics command.

You can select entire columns and rows, or specific cells. To select the entire column, just left-click the column heading and the entire column will appear as selected. To select specific cells, just left-click a cell and drag your mouse to select the other cells. Then, release the mouse button.



To Format Text as Underlined

1. Select the cell or cells you want to format

2. Click the drop-down arrow next to the Underline command

3. Select the Single Underline or Double Underline option



To Change the Font Style

1. Select the cell or cells you want to format.

2. Left-click the drop-down arrow next to the Font Style box on the Home tab.

3. Select a font style from the list



To Change the Font Size

1. Select the cell or cells you want to format

2. Left-click the drop-down arrow next to the Font Size box on the Home tab.

3. Select a font size from the list.



To Change the Text Color

1 Select the cell or cells you want to format.

2. Left-click the drop-down arrow next to the Text Color command. A color palette will appear.

3. Select a color from the palette.

OR

4. Select More Colors. A dialog box will appear.

5. Select a color.

6. Click OK.



To Add a Border


2. Click the drop-down arrow next to the Borders command on the Home tab. A menu will appear with border options.

3. Left-click an option from the list to select it.

You can change the line style and color of the border.



To add a Fill Color


2. Click the Fill command. A color palette will appear.

3. Select a color.

OR

4. Select More Colors. A dialog box will appear.

5. Select a color.

6. Click OK.



To Format Numbers and Dates


2. Left-click the drop-down arrow next to the Number Format box.

3. Select one of the options for formatting numbers.

By default, the numbers appear in the General category, which means there is no special formatting.

In the Number group, you have some other options. For example, you can change the U.S. dollar sign to another currency format, numbers to percents, add commas, and change the decimal location.



To Change the Orientation of Cells


1. Select the cells or group of cells that you wish to format.

2. In the Home tab click on the Orientation icon and select the required orientation.


How to Merge Cells?

1. Select the cells that you want to merge.

2. Go to Home tab, select Alignment option and check merge cells options and click ok.




• Use the hyperlink grades below to complete this challenge.

• Select a cell and format the text or numbers in it so that they appear bolded.

• Select two or more cells and format the text or numbers so that they appear in italics.

• Change fill color of two or more cells.

• Add a border to a row.• Save your work

Instructions




BASIC MATH: HOW TO ADD, SUBTRACT, DIVIDE, AND MULTIPLY IN EXCEL

OBJECTIVES:

1. How to Add in Excel

2. How to Subtract in Excel

3. How to Multiply in Excel

4. How to Divide in Excel

Two important points to remember about Excel formulas: • Formulas in Excel always begin with the equal sign

( = ).• The equal sign is always typed into the cell where you want

the answer to appear.


Excel Math: How to Add in Excel

Setting Up the Addition Formula

As an example, lets create a formula in cell C1 that will add the data in cell B1 to the data in A1.

Our formula:

=A1 + B1

Our data:

place the number 20 in cell A1

place the number 10 in cell B1


Formula Steps: 1. To add 10 to 20 and have the answer

appear in cell C1:

2. Type an equal sign in cell C1.

3. Click on cell A1 with the mouse pointer.

4. Type the plus sign ( ) in cell C1.

5. Click on cell B1 with the mouse pointer.

6. Press the ENTER key on the keyboard.

7. The answer 30 should be present in cell C1.

8. Even though you see the answer in cell C1, if you click on that cell you will see our formula in the formula bar above the work area.


Excel Math: How to Subtract in Excel

Setting Up the Subtraction Formula

As an example, let's create a formula in cell b3 that will subtract the contents of cell E2 from cell E1.

Our formula:

= E1 - E2

Our data: 1. Type the number 20 in cell E1 and press the ENTER key on the keyboard.

2. Type the number 10 in cell E2 and press the ENTER key on the keyboard.


Formula Steps:

To subtract 10 from 20 and have the answer appear in cell E3:

1. Click on cell E3 with the mouse pointer to make it the active cell.

2. Type the equal sign ( = ) in cell E3 to begin the formula.

3. Click on cell E1 with the mouse pointer to add that cell reference to the formula after the equal sign.

4. Type a minus sign ( - ) in cell E3 after the cell reference E1.

5. Click on cell E2 with the mouse pointer to add that cell reference to the formula after the minus sign.


7. The answer 10 should be present in cell E3.


Excel Math: How to Multiply in Excel

Setting Up the Multiplication Formula

As an example, lets create a formula in cell E1 that will multiply the data in cell D1 by the data in D2.

Our formula:

= D1 * D2

Our data:

1. Type the number 20 in cell D1

2. Type the number 10 in cell D2


Formula Steps:

To multiply 10 to 20 and have the answer appear in cell E1:

1. Type an equal sign in cell E1.

2. Click on cell D1 with the mouse pointer.

3. Type an asterisk sign ( * ) in cell E1.



6. The answer 200 should be present in cell E1


Excel Math: How to Divide in Excel

Setting Up the Division Formula

As an example, lets create a formula in cell E1 that will divide the contents of cell C1 by cell D1.

Our formula:

=C1 / D1

Our data: 1. Place the number 20 in cell C1

2. Place the number 10 in cell D1


Formula Steps:

To divide 20 by 10 and have the answer appear in cell E1:

1. Type an equal sign in cell E1.

2. Click on cell C1 with the mouse pointer.

3. Type the division sign ( / ) in cell E1.



6. The answer 2 should be present in cell E1.

How to use the Order of Operations

The order of operations is:

1. Operations enclosed in parenthesis

2. Exponential calculations (to the power of)

3. Multiplication and division, whichever comes first

4. Addition and subtraction, whichever comes first

Please Excuse My Dear Aunt Sally (P.E.M.D.A.S).


Order of Operations

A. 4*2/4

Multiply 4*2 before performing the division operation because the multiplication sign comes before the division sign. The answer is 2.

B. 4/2*4

Divide 4 by 2 before performing the multiplication operation because the division sign comes before the multiplication sign. The answer is 8.

C. 4/(2*4)

Perform the operation in parentheses (2*4) first and divide 4 by this result. The answer is 0.5.

D. 4-2*4

Multiply 2*4 before performing the subtraction operation because the multiplication sign is of a higher order than the subtraction sign. The answer is -4



Working with Basic Functions• A function is a predefined formula that performs calculations using

specific values in a particular order.

• All functions begin with the = sign. • After the = sign define the function name (e.g., Sum). • Then there will be an argument. An argument is the cell range or cell

references that are enclosed by parentheses. If there is more than one argument, separate each by a comma.

• An example of a function with one argument that adds a range of cells, A3 through A9:

• An example of a function with more than one argument that calculates the sum of two cell ranges:


Sample Grading Sheets


For example, to add the values in the range A1:A10, you could enter the following long formula:

=A1+A2+A3+A4+A5+A6+A7+A8+A9+A10 Or, you could use the SUM function to accomplish the same thing:

=SUM(A1:A10)

Working with Basic Functions



• Open New Worksheet• Write a simple addition formula.• Write a simple subtraction

formula• Write a simple multiplication

formula• Write a simple division formula.• Save your output by naming the

worksheet

Instructions




SORTING CELLSOBJECTIVES:

1. To Sort in Alphabetical Order

2. To Sort from Smallest to Largest


To Sort in Alphabetical Order:

1. Select a cell in the column you want to sort (In this example, we choose a cell in column A).

2. Click the Sort & Filter command in the Editing group on the Home tab.

3. Select Sort A to Z. Now the information in the Category column is organized in alphabetical order.



To Sort from Smallest to Largest

1. Select a cell in the column you want to sort (a column with numbers).

2. Click the Sort & Filter command in the Editing group on the Home tab.

3. Select From Smallest to Largest. Now the information is organized from the smallest to largest amount.




• WORKING WITH WORKSHEETS

OBJECTIVES:

1. To Insert a New Worksheet

2. To Delete One or More Worksheets

3. To Rename a Worksheet


To Insert a New Worksheet

1. Left-click the Insert Worksheet icon. A new sheet will appear. It will be named Sheet4, Sheet5 or whatever the next sequential sheet number may be in the workbook.


OR2. Press the Shift and the F11 keys on your keyboard.


To Delete One or More Worksheets 1. Click on the sheet(s) you want to delete.

2. Right-click the sheet(s) and a menu appears.

3. Select Delete.

OR

4. Select the sheet you want to remove.

5. Click the drop-down arrow next to Delete in the Cells group on the Home tab.

6. From the menu that appears, select Delete Sheet.



To Rename Worksheets

1. Right-click the sheet tab to select it.

2. Choose Rename from the menu that appears. The text is highlighted by a black box.

3. Type a new name for the worksheet.

4. Click off the tab. The worksheet now assumes the descriptive name defined.

OR

5. Click the Format command in the Cells group on the Home tab.

6. Select Rename Sheet. The text is highlighted by a black box.

7. Type a new name for the worksheet.

8. Click off the tab. The worksheet now assumes the descriptive name defined.



Use the Math Grades Excel workbook complete this challenge.

1. Rename Sheet1 to Math Grades, Sheet2 to Summary and Sheet3 to Computation.

2. Insert two worksheets and name them 2nd Grading and 3rd Grading.

3. Delete the 3rd Grading sheet.

Instructions


Challenge/Mini Task #7!


PRINTING WORKBOOKSOBJECTIVES:

1. To View the Spreadsheet in Print Preview

2. Exploring Print Preview

3. To Modify Margins, Column Width, or Row Height While in Print Preview

4. To Modify Margins

5. To Change Page Orientation

6. To Use Scale to Fit

7. To Change the Paper Size

8. To Use the Print Titles command

9. To Print from the Microsoft Office Button


To View the Spreadsheet in Print Preview

1. Left-click the Microsoft Office Button

2. Select Print.

3. Select Print Preview. The spreadsheet will appear in Print Preview view.



Exploring Print Preview



To Modify Margins, Column Width, or Row Height While in Print Preview:

1. Click the Print Preview command on the Quick Access toolbar, or select Print Preview from the Microsoft Office Button menu. The spreadsheet opens in print preview mode

2. Hover your cursor over one of the black margin markers until a double arrow appears.

3. Left-click and drag the marker to the



To Modify Margins

1. Select the Page Layout tab.

2. Left-click the Margins command.

3. Choose one of the predefined settings or enter custom margins.



To Change Page Orientation


2. Left-click the Orientation command

3. Select either Portrait or Landscape



To Use Scale to Fit


2. Locate the Scale to Fit group.

3. Enter a specific height and width, or use the percentage field to decrease the spreadsheet by a specific percent


To Change the Paper Size:


2. Click the Size command.

3. Select a size option from the list.


To Define a Print Area

1. Left-click and drag your mouse to select the cells you wish to print..

2. Click the Print Area command.

3. Choose Set Print Area

Now, only the selected cells will print. You can confirm this by viewing the spreadsheet in Print Preview.



To Print from the Microsoft Office Button

1. Left-click the Microsoft Office Button.

2. Select Print Print. The Print dialog box appears.

3. Select a printer if you wish to use a printer other than the default setting.

4. Click Properties to change any necessary settings.

5. Choose whether you want to print specific pages, all of the worksheet, a selected area, the active sheet, or the entire workbook.

6. Select the number of copies you'd like to print.

7. Click OK.





• View the spreadsheet in Print Preview.

• Change a column width in Print Preview.

• Use the Print Titles command to print a specific row or column on each printed page. Use Print Preview to verify how this will appear.

• Print the spreadsheet.

• Explore the other commands discussed in this lesson.

Instructions



Challenge/Mini Task # !

• Open Excel

• Make your own grading sheet by applying the different excel formatting & formulas.

• You can refer to the hyperlink grading sheets in math.

Instructions




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