Ali kekhia

Group IT Director

Depa United Group

PRO Business Process

ON

TARG

ET

PRO Original Doc

Agenda

PRO Life cycle

PRO Business Process

Proactive services

Organization services

PR

O D

ep

artm

en

t

ON

TARG

ET

PRO LIFE CYCLE

PR

O D

ep

artm

en

t !

ON

TARG

ET

Employee

offered and

Joining

Employee

on board

Employee

Exit/Transfer

PRO life Cycle

We

did

it !!

ON

TARG

ET

Employee offered and Joining

• Employee Offer Letter to process Labor Contract

• Employee certificate

• Passport details and other employee documents

like Education Certificate, Photo etc. to process

Visa and other legal documents

• Medical process related to government

regulations

• Maintain Employee Contact information

ON

TARG

ET

Employee on board

• Permanent Employment Visa

• Medical fitness process related to Government

procedure

• Labor contract

• Labor Agreement

• Emirates Id

• Family visa

ON

TARG

ET

Employee on board

• Health card

• Insurance card

• Other Legal proceeding if any

• Facilitate for other country visa related to business

travel

• Maintain Employee Contact information

ON

TARG

ET

Employee Exit/Transfer

• Labor agreement / contract cancel as per

agreement/government procedure

• Cancellation of Employee Health card /Insurance

card

• Cancellation of Employment visa and family visa

• Facilitate for transfer visa if required in case of

transfer

• Updating government in case of employee

absconding/ deceased etc.

• Maintain Employee Contact information

ON

TARG

ET

PRO BUSINESS PROCESS

PR

O D

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t !

ON

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ET

To maintain, update and renew Documents

• Employee Passport details

• Employee Visa details

• Employee Labor Card details

• Employee License details

• Employee Contact information

ON

TARG

ET

PRO Business Process

• Employee Dependant’s information

• Employee Contract Details

• Health cards and other official documents.

• Preparation and processing of all Government

requirements

• Process new or renew of registration documents for

company vehicles

ON

TARG

ET

PRO Business Process

• Submit relevant documents of company vehicles to

the insurance company for accident cases

• Process and keep ready documents for immigration

works i.e. various applicable visas

• Process and keep ready documents for labor

ministry works i.e. new/renewal of work permits,

sponsorship cancellation, service contract

renewal/amendments, renewal of establishment

file, visa transfer, approval of employment visas

ON

TARG

ET

PRO ORIGINAL DOC

PR

O D

ep

artm

en

t !

ON

TARG

ET

Employee/D

ependent

Passport

Details

Health cardArabic Letter

for Govt.Affairs

PRO Doc

We

did

it !!

Labor CardEmirates IDDriving License

ON

TARG

ET

Employee Passport Details

• Passport Number

• Issue Date

• Expiry Date

• Place of Issue

• Passport Location

• Handover Date

ON

TARG

ET

Dependent passport details

• Passport Number

• Name as in Passport

• Passport Issue Date

• Passport Expiry Date

• Place of Issue

• Place of Birth as mentioned in Passport

• Relationship Type

ON

TARG

ET

Health card details

• Health Card Number

• Issue Date

• Expiry Date

• Health Center

ON

TARG

ET

Labor Card

• Labor Card Number

• Issue Date

• Expiry Date

• Personal Number

• Labor Card Location

• Releasing Date

• Profession

ON

TARG

ET

Driving License

• License Number

• License Type

• Country Issued

• Date Of Issue

• Date of Expiry

ON

TARG

ET

Emirates ID

• National ID

• Place Of Issue

• Expiry Date

• Address details

ON

TARG

ET

Arabic Letter for Govt. Affairs

• Document Name – Arabic Salary Certificate/Service

certificate

• Directed To : Government departments

• Comments : for Visa / Travel purpose etc.

• Date of Issue: Issue valid date

ON

TARG

ET

PROACTIVE SERVICES

PR

O D

ep

artm

en

t !

Arabic Letter for Govt. Affairs

ON

TARG

ET

Reports Alerts

Proactive services

We

did

it !!

ON

TARG

ET

Proactive Service- Report Generation

• Passport Expiry report and alert

• Visa Expiry Report and alert

• Emirates Card Expiry report and alert

• Driving License Expiry report and alert

• Labor Card Expiry report and alert

• Health Card Expiry report and alert

• Insurance card Expiry report and alert

ON

TARG

ET

Proactive Service- Alert/ Notification

• Passport Expiry alert

• Visa Expiry Report alert

• Emirates Card Expiry alert

• Driving License Expiry alert

• Labor Card Expiry alert

• Health Card Expiry alert

• Insurance card Expiry alert

ON

TARG

ET

ORGANIZATION SERVICES

PR

O D

ep

artm

en

t !

ON

TARG

ET

Organization Service

• Process and keep ready documents for immigration works i.e. various applicable visas

• Translation of documents from Arabic to English and vice versa

• Process and keep ready documents for labor ministry works i.e. new/renewal of work

• Permits, sponsorship cancellation, service contract renewal/amendments, renewal of

ON

TARG

ET

Organization Service

• Establishment file, visa transfer,

approval of employment visas

• Maintain requirements of visa for

various countries for all personnel

• Maintain

Employee/Employer/Legal Contact

information

• Coordination with Legal for all

proceedings

ON

TARG

ET

Organization Service

Preparation and processing of all Government requirements

Process new or renew of registration documents for company vehicles

Process new or renew of registration documents for company

Submit relevant documents of company vehicles to the insurance company for

accident cases