Derek Lamb & Dave Roys 10 August 2011

Streamlining Operations with NAV Add-ons

Streamlining Operations with NAV Add-ons

Why add-ons?

Procurement

Document Management

Advanced Purchase Approvals

Allocations

Intergen Dynamics NAV Extensions

Stratus Web based Client

Summary

Agenda

Why Add-ons?

Streamlining Operations with NAV Add-ons

Retail Public Sector

Service Industries

Wholesale/ Distribution

Manufacturing

Financial Management Supply Chain Management Reporting and Business Intelligence

Human Resources Management Interoperability and Productivity Sales and Marketing

Other

Procurement

Streamlining Operations with NAV Add-ons

Electronic Document Management

Potentially reduce data

input Reduce carbon footprint

SharePoint integration

Inland Revenue allows electronic copies of

invoices to be kept instead of physical

Improve the efficiency of the document

approval processes.

Reduce the costs of filing, indexing,

storing and retrieving information.

Streamlining Operations with NAV Add-ons

INTRODUCTIONS Potential Solutions USE NAV LINKS FEATURE

Documents manually saved to windows folder or SharePoint

STORE ELECTRONIC DOCUMENTS

Emails, PDF’s etc.

SCANNING USING BAR CODES

Allows for Bulk scanning

OPTICAL CHARACTER RECOGNITION (OCR)

Data extraction & input

Indexing of document allows searching on unstructured data

Advanced Purchase Approvals

Streamlining Operations with NAV Add-ons

STANDARD NAV APPROVALS

NAV approval comparison

Document total approval

Single Approver

Financial Approvers only

No support for tolerances

Single routing per user

Basic Workflow and

notifications

INTERGEN ADVANCED APPROVALS

Line, document and annual

budget level

Multiple approvers

Non Financial approvers

optional

Tolerances can be set by

percentage or amount

Routing and permissions by

GL account, Dimension,

Item, etc.

Workflow and email

notifications

Streamlining Operations with NAV Add-ons

Demo Scenario Process flow

Capture Purchase Requests

Create Purchase Orders within NAV

Submit Purchase Orders for Approval

Approval Requests Approved/Redirected

/Declined

Post Invoices within Tolerance

Receipt Purchase Order

Streamlining Operations with NAV Add-ons

Setup Approvers & Delegated Authority

Approver Setup has

three levels

Approval Roles

Permissions Approvers Identity

Dimension restrictions

High level permissions

Approval Roles

Streamlining Operations with NAV Add-ons

Setup Approvers & Delegated Authority Approver Setup has

three levels

Approval Roles

Permissions Approvers

Approval limits by line

Approval limits by document

Annual approval limits

Restrictions by:

Item

G/L Account

Dimensions

Job

Posting Group

Approval Permissions

Streamlining Operations with NAV Add-ons

Setup Approvers & Delegated Authority Approver Setup has

three levels

Approval Roles

Permissions Approvers

Identity (User Name)

E-mail Address

Approval Roles and associated Permissions

Dates

Approvers

Streamlining Operations with NAV Add-ons

Purchase Requests created

Purchase Requisitions in portal

Purchase Orders in NAV

Approvers assigned

Lines submitted

Approvers Capture Purchase

Requests

Streamlining Operations with NAV Add-ons

Submit orders for Approval

Assign Approvers (per line)

Submit for approval

Email Generated

Approvers

Submit Purchase Orders for Approval

Streamlining Operations with NAV Add-ons

Approval

Approver notified

Opens Approval screen

Can:

Approve

Redirect

Reject

Approvers

Approval Requests Approved/Redirected

/Declined

Streamlining Operations with NAV Add-ons

Invoicing

Amendments can be made within tolerances

If outside tolerances needs to be reapproved

Changes to G/L accounts, items and Dimensions can be stopped

Approvers

Amend Approved POs within Tolerance

Advanced Allocations

Streamlining Operations with NAV Add-ons

Allocations

Intercompany reallocations

Target market is Customers performing

reallocation of direct costs.

Actual or Budget

ROI to customers is very high as currently performed

in Excel Powerful rules engine

allows calculations to be based on other parts of the system

Creates new transactions as opposed to a simple reporting solution

Streamlining Operations with NAV Add-ons

Allocation Rules

Source

Calculation

Target

Streamlining Operations with NAV Add-ons

Allocation Sequence

Dynamics NAV Extensions (DNE)

Streamlining Operations with NAV Add-ons

Dynamics NAV Extensions (DNE)

Built from learning's from working with

customers

Pack of standard enhancements

Benefit to customer is more

value than individual

development

Existing customers - many Process for adding new

features

Streamlining Operations with NAV Add-ons

Import Journal entries from

Excel

Budget Filters on Account

Schedules

Customer Ageing available on

Customer Card

One-Time Vendors

E-mailing of Purchase Orders

Account Schedule Report (more

columns)

EFT Remittance Advice

DNE Features

GST Statement

Purchasing of Resources

Bank Reconciliation Reconcile

(Tick)

Table Dimensions

Excelerate (Server-side Excel

handling for RTC)

Email Customer Statement

SMTP Mail Enhancements

DNE Demo - Emails

Do you have ideas for the DNE?

Multi-device NAV Client Demo

Stratus Web Client Available 15th September 2011 iPad, iPhone, Windows Phone 7 clients coming later.

Questions

Thank you