DIY Intranet Wiki

Internet Librarian 2007 - DIY Intranet

About our Library

No Intranet prior to now Network drive instead


Phase I – Pre Wiki

Why an Intranet?Network drive issuesGet organized & stay currentImprove KM (many of retiring age)City Intranet: too formal + does not have

library specific information



Why a Wiki?Collaboration, Informality, and

TransparencyWant staff to participate (vertical structure)Easier to use and find informationWeb manager is unable to maintain two

websites (bottleneck)



Picking a Wiki – Our Intranet Needs WYSIWYG Free to affordable Better searching Web based (wiki farm) Password protected Individual staff profiles Easy to setup, use and learn Blogging



Our decision – Jotspot Free + matched all criteria Keyword Search within documents Group Directories app RSS & email reminders

Issues with Jotspot Google acquisition (no new users, future?) Maintain backups on network drive Jotspot Help Group


Other Wiki Farm Options

Wiki farm comparison (Wikipedia)

PB Wiki (Reference Rolodex Wiki)



Wetpaint (Nancy Pearl Book Lust Wiki)



Wikispot (E-Gov Reference Portal)


Other Intranet Options

Web Content Management SystemsExamples: Twiki, Joomla!, etc

Why we didn’t choose this:No direct access to our server (IT)Cost: programmers

See Wednesday’s Talk (B-304) on CMS


Phase II – Wiki Setup

Organized wiki: staff needs Build framework to give staff ideas FAQ & Tutorials


Phase II – Wiki Setup (screenshot 1)


Phase II – Wiki Setup (screenshots 2)


Phase II – Wiki Setup (screenshot 3)


Phase III – Training (in process)

Show off wiki (All Staff Meeting)Train supervisors first to helpTechnophobia: fear of editing websitesLet them play - no policies/rules

Use wikis for other library related work Web calendar tutorial Reference Rolodex (see slide 7) Sign Up sheet (next slide)


Phase III – Training


Phase IV - Implementation

Designate go-to people for troubleshooting Develop guidelines (not so much policies) Dept. Heads responsible for their information Keep reminding staff (emails) Keep training staff On-going process (wiki will keep evolving)


Issues & Troubleshooting

Bugs: you get what you paid for (free)BackupsFear of changeStaff Interest/Participation

setup a committee and delegate tasksTime: more than a year (approx.)Looking at this Intranet as a long term goal


Cool Tools

Good way for you to get to try out some web 2.0 tools/apps

Goodwidgets: flash photo widgets FD's Flickr Toys slideshow & other photo editing tools Widgetbox: weather, games, news, calculators, and way

more Jing : screenshots/casts from anything on your desktop -

Evanced tutorial example. Stats Counter: Site meter, Statcounter, etc

Depending on the wiki you choose, some knowledge of HTML or other markup languages may be needed.


Part II (Donna Feddern)

Examples on how we use our wiki for an Intranet.











Questions?


Contact Us

Eleni Gogas: [email protected] Meebo: posixeleni

Donna Feddern: [email protected]

You may find a copy of this presentation here:

http://www.library.escondido.org/wiki.ppt

Thank you !

Technology

DIY Intranet Wiki