Developing a More Effective PresentationAndrew BalesORG 536 – Contemporary Business Writing and CommunicationColorado State University – Global CampusDr. Robert OlszewskiNovember 10, 2013

Presentation Goals

• Understand Your Purpose• What do you want your audience

to remember?• What do you want your audience

to do?

• Understand Your Audience• Who are you presenting to?• How will they react?• Is the information appropriate?• Will you have the respect of the

audience or must you earn it?

Presentation Organization

• Introduction• Gain attention and interest• Introduce yourself• Introduce main points

• Body• Focus and establish main points

• Conclusion• Review main points• Establish final points to remember

For more information on presentation organization, visit:http://www.sbcc.edu/clrc/files/wl/downloads/StructureofaGeneralExpositoryEssay.pdf

Bonding with Your Audience

Personalized Information• Anecdotes• Statistics

Verbal Checkpoints• Preview and

summarize points• Switch directions

Nonverbal Messaging• Look professional• Be enthusiastic

with movement and facial expression

Implementing Visual Aids

Involve audience, increase

interest, clarify main points

Multimedia Slides – Creates interactive,

colorful presentation

Transparencies –Simple to use and

prepare Handouts – Confirms main points

of presentation

Impressive Design Makes a Difference

• Adapt design to audience• Decrease text, increase color• Understand PowerPoint software• Organize slides to effectively deliver points• Use templates and diagrams for information• Revise, edit, and refine

PowerPoint and the Audience

Preparation

Setup and test equipment

Practice presentation

ahead of time

Engagement

Know material and maintain eye contact

Address audience not

slides

8 Steps to an Effective Presentation

PowerPoint Presentation

Clear, concise text

Background and Font

Images to communicate

message

Graphics

Special effects Hyperlinks for added content

Engage audience with questions

Upload presentation to

internet

The Final Tune up

• Establish a method of delivery• Confirm slide organization• Prepare, rehearse, and time yourself to overcome stage

fright• Display confidence and make audience feel comfortable• Stick to main points• Provide handouts, maintain control, encourage questions