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Co-presented with Julia Blase (National Security Archive) at ALA Midwinter 2014.
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Designing Sustainable Digital Archive Systems
Julia Blase & Emily Reynolds
Na3onal Digital Stewardship Residency Na3onal Security Archive, World Bank Group Archives
Sustainability is not just 7inancial
Need a mission-‐cri3cal jus3fica3on for the project
Sustainability is not just 7inancial
Maintain awareness of where you fit in the organiza3on
Sustainability is not just 7inancial
Phase 1: De7ine
project scope
Scope may change over 3me, as the project matures
De7ine project scope
Document everything!
De7ine project scope
Phase 2: Information-‐gathering
Talk to people: build rela3onships, find allies
Information-‐gathering
Iden3fy internal and external resources
Information-‐gathering
Don’t reinvent the wheel. Build on exis3ng community efforts and
standards
Information-‐gathering
Phase 3: Draft
potential solutions
Highly itera3ve process
Put thoughts on paper, review and reflect
Draft potential solutions
Involve stakeholders. No surprises!
Draft potential solutions
Finish with an ac3onable project management plan
Draft potential solutions
Phase 4: Proceed with caution!
Don’t try to do everything at once
Proceed with caution!
Accept that you will have (many) interim solu3ons before seWling on a perfect one
Proceed with caution!
1: De7ine project scope 2: Information-‐gathering 3: Draft potential solutions 4: Proceed with caution!
