Deltek Insight 2011:

GCS-217GCS PremierBilling Demystified

Stacey McCarver

04/18/20232 ©2011 Deltek, Inc. All Rights Reserved

Project Manufacturing

Human Resources

Project Management

Financial Management

Enabling Success

Winning More Business

Reducing the Cost of Compliance

Increasing Project Visibility

Improving Cash Flow

CRM and Capture Management

Teaming Solutions

Market Intelligence

Business Performance Management

Know More

Win More

Do More


Project Manufacturing

Human Resources

Financial Management

Project Management

Do More

CRM and Capture Management

Teaming Solutions

Market IntelligenceWin More

Do More

Project Execution & Management

Reporting, GRC & Compliance

Project & Corp Accounting

Time, Expense, Labor, Payroll

Business Performance Management

Know More


Are you responsible for preparing your company’s billings? Come learn the details behind the GCS Premier Billing process. In this session

we will review the billing calculations and gain a better understanding of the billing worksheet. This session will help you get bills out the door faster and with better accuracy.


Agenda Key Setup Files

Contract Master File Billing Master File Ceilings

Understanding the Current Bill

Analysis of the Billing Worksheet

Troubleshooting and Common Issues


Key Set Up Files


Contract Master File


CMF – Task Revenue and Task A/R Task Revenue

Determines which tasks need to be set-up in the Billing Master File

• Does your client require a bill at individual task level? Determines where Contract Values and Funded Values are entered

Task A/R Required when payment will be received at individual task levels Multiple contract types under one contract (T&M and FP tasks)

04/18/20239

Contract Master File

©2011 Deltek, Inc. All Rights Reserved


Revenue Based on Normal Based on Billing

CMF – Revenue Basis


Ceilings Several Ceilings can be set that impact billing

Billing Master File Use Funded Value as a Ceiling Contract Cost amount (CPFF and FP) Contract Value (T&M) Fee Ceiling Job Specific Billing Rates

Time and Materials Billing Rates File Ceiling on Contract to Date Hours

Summary Budget and Ceilings Direct cost ceilings Job Specific Indirect Rate Ceilings


Billing Master File


Billing Master File


Billing Master File


Billing Master File


T&M Billing Rates File


Ceilings – Summary Budget & Ceilings


Ceilings – Summary Budget & Ceilings


Understanding the Billing Worksheets


Current Bill – How it Computes Cost Plus Fixed Fee and Fixed Price Bills

Year to Date Incurred minus Year to Date Previously Billed

Time and Material Bills Contract to Date Incurred minus Cumulative Previously Billed


Billing Worksheet - CPFF


CPFF – Negative Fee


Billing Worksheet – CPFF Sources

General Ledger

Current Year Billing

DataCol 1 – Col 2

Col 2 + Col 3

Prior Years’ Billable Data

Col 4 + Col 5

YTD Costs + Prior Year Summary

Incurred – Billed


Billing Worksheet – T&M




Billing Worksheet – T&M Sources

PRIOR YEARS

BILLABLE DATA FILE

PRIOR YEAR SUMMARY &

YTD INCURREDODC BILLING FILE

(Col 1 & Col 6) Less (Col 2 + Col 3)

SUMMARY BUDGET CEILING Code

Col 1 – Col 2, 3,

4

“Deferred from Billing”

Status

Records not paid if

Cash Basis Applies

Col 5 – Col 6,

Col 1 – Col 5



LABOR SUMMARY

FILE

PRIOR YEARS’

BILLABLE DATA FILE

Col 1 – Col 2

T&M BILLING RATES

FILE

Ceiling on hours from T&M Billing Rates File

HOURS X BILL RATE

Col 2 + Col 3

Current Billing + $$

$ PYBD

Col 1-Col 6 (Ceilings)


Trouble Shooting and Common Issues


Common Issues and Trouble Shooting The Current Bill amount does not match JSR for Current Period

The Billing Edit File was manually adjusted in previous period Ceilings are set

Check the T&M Billing Rates file Summary Budget Ceiling File Billing Master File

Unselect and Re-compute Billings!

Negative amounts in Current Billings


My T&M Contract is not picking up any ODC’s Check BMF to see if “Bill Non Labor Cost” is checked Can G&A be applied to ODC’s?

If so, make sure “Burden Non Labor Cost is checked

$0.00 for Current Billing Hours X Bill Rate by Labor Category = Current Billing Populate the T&M Billing Rates File

Subcontractor costs are showing up as Labor and as an ODC cost No Fee; Ceiling Code in the Summary Budgets & Ceiling File


Billing Master File – T&M


Example #1


Example #1


Example #1


Example #2


Example #2


Example #2


Example #2


Example #2

04/18/202340 © 2010 Deltek, Inc. All Rights Reserved


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Technology

Deltek Insight 2011: