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Hello! I’m Lindsay Cronk.
I am a collections person at the University of Houston.
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Challenge(s) Accepted
Independent Film
• DVDs with Streaming Rights/Orphan Digital Video Content
• Hosted by Campus IT• Question of
Ownership/Responsibility
• Historic RefUSA Business Dataset• Housed in O-Drive• Challenging On-Boarding Process
I ain’t afraid of no host-ed file formats.
But I do ask a lot of questions.
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Understanding New Formats
Two Crucial Questions
How do we provide Access?• Vendor Hosted• Library Hosted
How long do we have access?• Sub Term• Perpetual
Hosting Solutions for OurProprietary Content
• Security to Match License Requirements• Content Intermingles• Discoverability• Benefit of Buy v. Build• Usage Data
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A Tale of Two Committees
Collection Management Committee
Collection Development (2) Liaison Librarians (4) Acquisitions (2) Electronic Resources (2) Metadata & Digitization Services
(1) Special Collections (1)
Electronic Resources Management Team
Collection Development (2) Liaison Librarians (0) Acquisitions (2) Electronic Resources (3) Metadata & Digitization Services
(3) Special Collections (0)
Trial Management
Collections Management Team
Initiate Trials
EngageResearchers
Provide feedback
Electronic Resources Management Team
Set-Up
Tech
License Review
Payment
Previous Trial Procedure
Subject LibrarianRequest
Collections Coordinator
Reaches Out to Vendor
ER Requirements
Met
Trial Authenticated
Feedback Requested from Librarians and
Faculty
Subject LibrarianRequest
Vendor Completes Questionn
aire
ERMT Reviews Needs/Set-Up
ERMT Approves Trial
Trial Authentica
ted
Feedback from
Librarians and
Faculty
ERMT Reviews Process
Expanded Trial Procedure
Shortened Trial Request Form
Expanded Vendor Information Form
Trial Feedback Form
Trial Tracking Database
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Why We Collect New Formats
• User-Centered Learning• Rise of Interdisciplinary Research• Changing Nature of Scholarly Communications• Diversity in Collections• Meeting Faculty Needs• Avoid Copyright Issues• Easy to Embed in CMS• Accessibility
Review Holdings
Questions to Consider:1) Does the subject collection offer a diversity of format options? 2) How many streaming/hosting platforms do we want to integrate?3) What are cost-efficient ways for us to add collection items to fill
format gaps?
Engage Selectors and Stakeholders
• Use SAGs to hone in on where new format content would be appreciated
• Use questions to ascertain when it is better to buy a resource, and when it is better to buy a tool/software
• Review discoverability. Talk with Discovery and Web Services to see how new formats are emerged by users
• Start format-based inventory list
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Cradle - Selection
Trial lifecycle & tracking Liaison librarian involvement Decision criteria
Grave – Cancelation
Usage statistics Liaison librarian feedback Decision criteria
Assessment in the Resource Lifecycle
4 months before
renewal
• Present resource list with statistics for selector review at the CMC Monthly Meeting.
• After the meeting, selectors review list in their subject area groups and consult with their faculty.
3 months before
renewal
• Selectors confirm renewal decision.
Renewal time
• Acquisitions either renews or cancels the resources.
Review as an Ongoing Process
Moving Forward
• Sense of Urgency• Rigor as the Standard• Developing Collection Visualizations/Dashboards by SAG• Hard Look at Legacy Resources
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