PRESENTATION FOR GROUP 3

TOPIC: COMPUTER SOFTWARE APPLICATION WITH SPECIFIC REFERENCE TO MICROSOFT WORD.

LECTURE: DR S .A. ONASANYA

DATE: 30TH APRIL, 2014

OUTLINE INTRODUCTION AND BASIC DEFINITIONS BRIEF HISTORY OF COMPUTER SOFTWARE TYPES OF SOFTWARE MICROSOFT WORD STARTING MICROSOFT WORD BASIC OPERATIONS ON MS WORD OPENING A DOCUMENT SAVING A DOCUMENT PRINTING A DOCUMENT CLOSING A DOCUMENT SHORTCUTS ON MS WORD ADVANTAGES AND DISADVANTAGES CONCLUSION

INTRODUCTION AND BASIC DEFINITIONS DEFINITION OF COMPUTER SOFTWARE

Computer is An electronic device that accepts, processes, stores, and outputs data at high speeds according to programmed instructions

Software is simply defined as the program that runs the computer Software is a generic term for organized collections of computer data and instructions The computer software is written by computer programmers who do this using a programming language. Computer software can be a number of things from games to business. Programs software is usually something that you download to your computer from the internet or a CD/DVD and then use it such as Photoshop, Encarta, Microsoft Office(microsoft word, microsoft excel,microsoft power point etc). There are literally thousands of different computer software.

Definition of a word processoroA word processor, is an application program for manipulating text-based documents; the electronic equivalent of paper, pen, typewriter, eraser, and most likely, dictionary and thesaurus.oA word processing computers perform multiple editorial functions, such as editing text, inserting new text, deleting text, performing search and replace functions within the text.o The main advantage of a word processor is that it provides a WYSIWYG (What You See Is What You Get) interface, which helps you make changes quickly and easily

INTRODUCTION AND BASIC DEFINITIONS CONTINUED

BRIEFHISTORY OF COMPUTER SOFTWARE

History of computer software and computer languages. It was not until after 1981 that software programs were made eligible for patents by the Supreme Court.

FORTRAN: The first high level programming language fortran was invented by John Backus and IBM.

HTML: Tim Berners-Lee invented the World Wide Web and HTML or hypertext markup language. Software Programming: General background information on computer languages including basic - PageMaker - java - Fortran - ms-dos - VisiCalc - windows - computer graphics and more.

Microsoft Windows: In 1983, the Microsoft Corporation formally announced Microsoft Windows software for IBM computers.

TYPES OF SOFTWARE Computer systems divide software systems into three major classes:

i. System software,ii. Programming software andiii. Application software, although the distinction is arbitrary, and often blurred.

System software helps run the computer hardware and computer system. It includes operating systems, device drivers, diagnostic tools, servers, windowing systems, utilities and more. The purpose of systems software is to insulate the applications programmer as much as possible from the details of the particular computer complex being used, especially memory and other hardware features, and such as accessory devices as communications, printers, readers, displays, keyboards, etc.

Programming software usually provides tools to assist a programmer in writing computer programs and software using different programming languages in a more convenient way. The tools include text editors, compilers, interpreters, linkers, debuggers, and so on. An Integrated development environment (IDE) merges those tools into a software bundle, and a programmer may not need to type multiple commands for compiling, interpreter, debugging, tracing, and etc., because the IDE usually has an advanced graphical user interface, or GUI.Application software allows end users to accomplish one or more specific (non-computer related) tasks. Typical applications include industrial automation, business software, educational software, medical software, databases, and computer games. Businesses are probably the biggest users of application software, but almost every field of human activity now uses some form of application software.

Microsoft Word is a word processor developed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several other platforms including IBM PCs running DOS (1983), Apple Macintosh running Mac OS (1985), AT&T Unix PC (1985), Atari ST (1988), SCO Unix (1994), OS/2 (1989), and Microsoft Windows (1989). Commercial versions of Word are licensed as a standalone product or as a component of Microsoft Office, Windows RT or the discontinued Microsoft Works suite. Freeware editions of Word are Microsoft Word Viewer and Office Online, both of which have limited features.Origins and growthIn 1981, Microsoft hired Charles Simonyi, the primary developer of Bravo, the first GUI word processor, which was developed at Xerox PARC. Simonyi started work on a word processor called Multi-Tool Word and soon hired Richard Brodie, a former Xerox intern, who became the primary software engineer.Microsoft announced Multi-Tool Word for Xenix and MS-DOS in 1983. Its name was soon simplified to Microsoft Word. Free demonstration copies of the application were bundled with the November 1983 issue of PC World, making it the first to be distributed on-disk with a magazine. That year Microsoft demonstrated Word running on Windows.

MICROSOFT WORD

Starting Microsoft Word

Two Ways 1. Double click on the Microsoft

Word icon on the desktop (if available)

2. Click on Start Programs Microsoft Word

Or 3. Click on Start Programs

Microsoft Office MS Word (depending on where

the where it appears. Different for different installations)

The Word Window is displayed

Basic operations on the MS WordTitle Bar

Displays the title and name of the current documentDocument Area or Workspace

The area where to type and edit text. In this area, you will see a flashing vertical line, indicating the insertion point, where the text will appear

Menu barDisplays all menus with each menu consisting of a set of logically

grouped commands; E.g., Format menu groups all commands for formatting text

Each of these menu bar items has a drop-down sub-menuA drop-down sub-menu comprises a list of options, which are

displayed when you click on the Menu bar item.Task Pane

Provides shortcuts for performing commonly used commands, such as creating new documents or searching for specific text

Scroll bars: (horizontal and vertical) Enable you to move through a document that cannot fit

completely in the workspaceStatus bar

Displays information about the current document. E.g., the current page number, total number of pages in a document, the line number on which the cursor is positioned and the column number

Basic operations on the MS Word continued

Consists of various toolbarsA toolbar Is a collection of buttons that provide easy access

to the options available on the menu barCommonly used toolbars are:

Standard Toolbar: This toolbar contains buttons for the frequently used actions, such as opening files, saving files, and copying and pasting text

Formatting Toolbar: This toolbar provides various tools that help your format the text in the document area. For example, changing the font size or the style of text

Drawing Toolbar: Consists of various drawing tools - to draw different shapes, arrows, and geometrical figures. You can modify these graphics by adding colours and 3-D effects or by moving the graphics behind or in front of the text. You can also insert preformatted text styles, text boxes, and pictures.

Opening a documentSelect the File Open (open dialog box displayed)Select file of document that is to be opened from

the drop-down list

Opening a Document

If document is not on the list, you can navigate to the document path to the desired folder or location

Click the Open button to open the selected document

If document is not on the list, you can navigate to the document path to the desired folder or location

Click the Open button to open the selected document

Using the Save As command

This is used to save a file the first timeYou can also use it to save a document with a new

name or To save the document to a different locationAction Task

Save a docu-ment

1.Click File Save As command (Save As dialog box appear)

2.Specify name and/or location where to save using the Save in drop-down list

3. In case you need to create a new folder to save the file, click the Create New Folder button in the dialog box

4.This opens the New Folder dialog box, as shown below

Saving Document

Printing DocumentsAction Task

To print a document

1. Select File Print command (Print dialog box displayed)2. Select the name of the printer from the 3. Select the number of copies to be printed from the

Number of copies spin box. 4. Select the applicable radio buttons

Task

5. Click the OK button to close the Print dialog box

Closing a Document

After you finish working with a document, you need to close the document

1.Select the File Close command, OR2.Holding down the alt key and pressing the F4 key,

or 3.Clicking the Close button (x) displayed in the

upper-right corner of window If you make some changes to a document and then try

to close without saving, Word will prompt you to save the document

4.To close all active documents, hold down the Shift button and select the File Close All command

SHORTCUTS ON MICROSOFT WORD

SHORTCUTS ON MICROSOFT WORD CONTINUED

Advantages And DisadvantagesAdvantagesEasily correct any mistakes which are madeCan save multiple versions of documents and easily sort them so that you can go back to previous versions of the same documentSpell and grammar checkingFormat the text and general page layout so that you can make the page look more appealing or easier to readMail merge from a database so that you can easily send out letters to multiple people at a timeCopies can easily be made, which saves on printing and it is much easier to do

DisadvantagesData can sometimes be lost due to data corruption. On the other hand, this could happen to somebody hand writing a letter because something could happen to the paper such as a pen leaking. Also, this shouldn’t really be a problem because regular backups should be made and the user should save at regular intervals of timesSome symbols aren’t easily accessible, which makes typing in different languages that use a different alphabet is difficult. Also, some complex mathematical equasions would be easier to hand writeRequires a computer to edit or view documents which may sometimes not be there, especially when on the go

THANK YOU