Collaboration Technology

Tools at the U

Patrick Haggerty

On this project, we want to

work across campuses and

colleges while maintaining good

communication and access to

relevant materials.

We want to ensure department

members work with appropriate

resources and have access to

up-to-date project information.

We want to work with other

units to collaboratively move

forward with the development

of our product.

We need to collect and

maintain all our policies and

procedures to ensure

consistent, quality service.

TEL Council

Goal:

On this project, we want to work across

campuses and colleges while maintaining good

communication and access to relevant materials.

Processes/Needs:

• Access to all members

• Easy to use

• Supports files from existing tools

Tool:

myU Portal

What contributed to their project:

• WYSIWYG

• Extensive permissions

• Communication: calendar, email

• Archive of past and present documentation

• Accessible by non-U members

What fell short for their project :

• Future updates

We need to collect and

maintain all our policies and

procedures to ensure

consistent, quality service.

UMConnect Support

Goal:

We need to collect and maintain all our policies

and procedures to ensure consistent, quality

service.

Processes/Needs:

• Quick to update

• Control access

• Infrequent updates

Tool:

UMWiki

What contributed to their project:

• WYSIWYG

• PDF Export

• Permissions

• Search

What fell short for their project :

• Difficult to actively collaborate

• Limited collaboration features

• Need for other tools

University Health &

SafetyGoal:

We want to ensure department members work

with appropriate resources and have access to

up-to-date project information.

Processes/Needs:

• Multiple locations

• Access to documents

• Clear purpose for use

Tool:

Moodle

What contributed to their project:

• Repository of docs and forms

• Search

• Many ways to contribute

What fell short for their project:

• Hard to pull together contributions

• Usefulness of features

WorkflowGen

Goal:

We want to work with other units to collaboratively

move forward with the development of our product.

Processes/Needs:

• Write collaboratively

• Multiple contributors

• Restricted access

Tool:

Google Apps

What contributed to their project:

• Facilitates writing

• Easy to share and contribute information

• Store and create documents

• Primary source of communication

What fell short for their project:

• Cumbersome to share large amounts of documents

• Commenting did not meet needs

• Current opt-in status

We want to work with other

units to collaboratively move

forward with the development

of our product.

Assess