Cloud-Powered Archiving: A Robust Compliant Solution

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Cloud-Powered Archiving: A Robust Compliant Solution

Finalist: Product of the Year


Agenda: The Sonian Solution

• Are you meeting compliance regulations?

• Is your data protected from privacy breaches or data loss?

• Can you complete e-discovery requests quickly, accurately, and completely?

Are You Meeting Compliance?


The Compliance Nightmare

• Did you archive multiple copies of e-mail and attachments?

• How is the context of the message captured? (e.g. customer, document owner, latest version)

• How is the process information captured? • e.g. approval status, signed version

• How is the archiving policy managed? • e.g. retention period, expiry date

• How do you keep track of the message and the attachments?

• How do you delete a specific message?• Are you ensured that your files are complete?


Recent Enforcement

• Merrill Lynch fined $2.5 million • Morgan Stanley fined $1.45

million• Chicago Investment Group fined

$75k o Failure to retain required electronic

communications for litigationo Failure to timely produce electronic

recordso Failure to supervise electronic

communications

• Cracking down on banks, schools, healthcare, and other industries


On-Premises Government Archives Lose E-mail Data

• Bush Administration lost 22 million e-mails in 2005… took until November of 2009 to recover from back-up tapes

• Boston’s Mayor’s office advisor lost e-mails… If the backup tapes exist some of the data will be recovered, but at huge expense.


Cloud vs. On-Premises Security

Cloud E-mail Archiving On Premises E-mail Archiving

Redundantly stored in multiple, secure, climate controlled data

centers

Stored within on-premises data-center - a single point of failure

All personnel screened and monitored, visitors continually

escorted by security professionals

Data centers open to threats from all personnel, visitors, hackers, and theft (stolen laptops, blackberries,

or files)

Data is encrypted before leaving firewall, encrypted again by cloud archiving provider using SSL and

TLS

Data stored inside network security firewall

Managed by dedicated, full-time, messaging experts who send

encrypted e-mails.

Managed by in house IT staff with many IT priorities.


Protect Your Data: Sonian Security

• Physical Infrastructure Securityo Payment Card Industry Data Security Standard

(PCI DSS)

• Data Encryption and Authentication Security

o DoD standards-based AES algorithms in CFB-128 mode, with 256 bits of key material.

o Each customer has their own unique key, to ensure data privacy between information.

o Sonian uses HMAC-SHA1 with 160 bits of key material for authentication

• Application Layer Securityo Secure Socket Layers (SSL) to encrypt all

communication between the web browser and the data center.

E-Discovery Will Rise in 2010


• 78% of respondents say the

number of lawsuits and regulatory inquiries they experienced increased from 2008 – 2009

• 87 percent of those surveyed

said they plan to budget specifically for supporting e- discovery process next year.

-Data from ESG Study

Gartner E-discovery Data

• By 2012, organizations using e-discovery software will cut litigation costs by at least 50% per year.

• Some 53% of companies in this survey reported spending more than $1 million on litigation, up from 45% last year.


Archiving vs. Backup

• E-discovery search = More productive



Sonian Archiving Features• 100% Email Capture

o Internal and Internet Email for all mail platforms (Exchange, Notes, GroupWise, Zimbra, Kerio, Imail, etc.)

• Unlimited Storageo Lifecycle and Storage Allocation

• Full Text Indexingo Header, Body and Attachments

• Advanced Searching based on Indexing• Advanced E-Discovery Features

o Legal Holdo Add Commentso Mark as Reviewed, Saved, Needs Attentiono Add tags

• Multiple Export Optionso .pst, pdf, text, mime, .eml, HTML, etc.

• 100% Web Based Access


Why Sonian Archive• 100% Hosted Service

o No Hardware, Software or Storage Infrastructure Required

• Cloud Compute and Storage Infrastructureo Infinitely Scalableo On-Demand CPU throttleo Unlimited Storage Allocation

• Support all major messaging environments• Maintenance Free

o No additional technical or human resources required to manage

• Fast-Track your ‘GREEN’ Initiativeo Reduced

– Power– Cooling– Carbon Output

• Low Total Cost of Ownership o Pricing is based per/user/month and is inclusive of unlimited

storage!


About SonianSonian is the first hosted archiving service built from the ground up specifically to leverage a Cloud Infrastructure. Leveraging the cloud allows Sonian to provide an affordable, secure, reliable and scalable email archiving service for customers of all messaging platforms regardless of size.

• Founded in 2006• Led by a team of Messaging Industry Experts• Partnered with Cloud Compute and Storage Leaders

o Amazon Web Services, Rackspace, Others• Partnered with Messaging Industry Leaders

o Microsoft, Novell, IBM, Zimbra, Imail, Kerio, POP, etc.

Finalist: Product of the Year

Thank You

To learn more about Sonian’s Cloud Powered Archiving Service please contact Sonian at:

[email protected]

Visit www.sonian.com to register for a free live demo on Thursdays at 1pm

Eastern


mailto:[email protected]

http://www.sonian.com/

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Cloud-Powered Archiving: A Robust Compliant Solution