Provided by:The McGovern Consulting Group, LLC

Your Local Sage 100 Fund Accounting Business Partner

888-876-1544 | www.mcgoverncg.com

Budgeting

About Today’s Course

• During this one-hour session we will cover the three ways toget budget entered into Sage 100 Fund Accounting (FormallyMIP):– Budget Worksheet– Importing From Excel– Direct Transaction Entry

• We will review various availably reports, budget versionsalong with tracking non-financial dollars budgeting (unitstracking of budgets). We will also look at the budgetworksheet report, and account groupings.

Learning Objectives

• Understand The Importance Of Budgeting• Streamlining the Process

• Understand All of the Various Option Available• Meet Financial Goals

Challenges

• Only Once a Year (Usually)• Changes Year to Year (How your organization budgets)

• Multiple Levels of Budget Reporting• Grant Budgets = Organization Budget?

Why Is Budgeting Important ?

1. Get a grip on your spending2. Curb impulse purchases3. Find ways to cut costs4. Build an Emergency Cash Fund5. Set and prioritize financial goals6. Start a Savings Program7. Cash Flow Management8. Distinguish between wants and needs

Modules of Sage 100 Fund Accounting

1. General Ledger – Provides – Transaction Budget Entry1. Limitations – only two versions2. Transaction screen entry only3. Ability to Import into Budget Transactions4. Limited Budget Reporting

2. Budget Worksheet1. Additional Budget Reporting2. Unlimited number of Budget Versions3. Excel looking entry screen4. Streamline efficiency of copy budget from version to version

Using the Wizard

Options for Entry

1. Straight Transaction Entry2. Straight Entry & Use of Memorize/Recall Documents3. Import from Excel into Budget Transaction4. Budget Worksheet

Units?

1. You can budget Units through Sage 100 FundAccounting

2. This is established as a User Defined Field inAdministration

3. Examples:1. Units of Service2. Days in Month3. Attendance4. FTE

Straight Entry

• No Different then any other Transaction Entry in Sage• Effective Dates define Year to Date Budget/Total

Budget

Use of Memorized Documents

1. Enter the First Month (1/12)2. Memorize the document3. Recall it for the next 11 months and update the

effective date

Budget Worksheet

• Use of the Wizard to Build Worksheets• Entry Efficiencies

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step Guide

Budget Worksheet Step By Step GuideTips:Titles are driven from Short Titles in the Account Setup Under Maintain Chart of

AccountsRight Click on Numbers to Use Modify Selected Items

Importing From Excel

Importing Into Sage 100 Fund Accounting

Almost Everyone Owns the Import/Export Module

Two Click Import Process

Still Not Sure Where to Start?

MCG Budget Calculator

Do You:• Struggle getting your budget into Sage Fund Accounting?• Prepare your budget in Excel before re-entering it manually into Sage MIP Fund Accounting?• Spread the budget by 12 months equally for most accounts?

The McGovern Consulting Group developed an Excel based workbook tool to help streamline the preparationand entry process into Sage Fund Accounting! Just answer a few questions, enter the annual amountsand your budget is ready for import into Sage Fund Accounting.

The Budget Calculator Allows Users To:• Use your own financial statement format or grouping of accounts• Unlimited number of subtotals by Rows and by Columns• Data validation and error report generation prior to importing budget transactions• If your budget has already been prepared in Excel, simply copy and paste it into the budget tool• Eight user definable fields to be used during the import process (these could include segments of the

chart of account, user defined fields, descriptions, or other miscellaneous items, such as ProgramManager names

• Works with any Budget Version tracked in Sage MIP Fund Accounting• Auto generates the Session ID prior to import• Unlimited number of account code combinations• Flexible date ranges allow for grant cycles and budget entries overlapping fiscal years ng fiscal years ty

Take Away

• PowerPoint• Better Understand of Options• Should you need assistance in any

aspect of budgeting, please let usknow.

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