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Responses about digitization capacity and scanning content from BHL-Africa members, presented by Lawrence Monda (National Museums of Kenya) and the BHL-Africa Workshop, May 16, 2013.
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Survey Feedback
1. Do you have a collection of books or journals about biodiversity that you would like to digitize
Yes 10
No 2
Not Sure
(a) Collection Description
Yes 8
No 4
Books Journals Artworks Reports BulletinsCoelacanth DiscoveriesBooks describing Insects
() How Many items are included
Kyambogo University >1000
UNCST >500
KWS >100
(b) When was the Material Published and who published it
10 Responses
UP >1600’s ?
SAIAB >1900’s Various
NMK Various Dates Various
Mauretania 1932 IFAN DAKAR
NEMA Uganda 1980-2013
UNCST 1990-2013
Center for National Research, Madagascar
Before 1972 Ostrom
Faculty of Agricultural Science, Benin
1970-2013 ?
Kyambogo University 1940-2013KWS 30 Years Ago KWS Staff
(C) What aspects make this a unique collection
6 Responses
UP Valuable ResearchConsists of Early Published works. Work By UP
SAIAB Grey Literature
NEMA Pictorial Info with Captions
ARCOS Albertine Rift Conservation Status
Faculty of Agricultural Science Benin
Grey Literature
KWS Grey Literature
2 Do you have a Catalogue for your collection
ResponsesYes 8
No 2
Partly/Manual 2
If so, what computer program do you use for managing your catalogue,What Standard Format do you have for MetadataDo you have MARC Records for your content
UP ? Dublin Core Yes
SAIAB Sierra Dublin Yes
NMK CDS ISIS/KOHA AACR2 Yes
Mauritania RIHA ? No
NEMA Customised Software
Bibliographic data No
UNCST KOHA None No
LVBC KOHA AACR2 Yes
ARCOS ? ? ?
Centre National de Research for Environment
Paradox ? ?
Faculty of Agriculture Sciences Benin
? ? No
Kyambogo University
KOHA ? Yes
KWS Excel ? No
3 Have you had some of your collections digitized?
Responses
Yes 8
No 3
Not Sure 1
3 What type of Materials have already been scanned, When were they digitized by whom and formats of archival
UP Book, Journals, Artworks
2009 UP Staff TiFFJPEGPDF
SAIAB JLB institute Publications
2009-2010 Maggie Shaw and Information Conversion Services
TIFFPDF
NMK Books, Journals 2007-2009, 2012
NMK Staff and contracted assistant
Mauritania Herbs 2010 Staff of Herbie National de Mauritanie
NEMA ? ? ? ?
UNCST ? ? ? ?
LVBC LVBC Reports ? Staff of LVBC PDF
ARCOS ? ? ? PDF
Centre National De Research for Environment, Madagascar
Staff of the centre
JPEG
Faculty of Agriculture sciences, Benin
Student Thesis Faculty Students
TIFFPDF
Kyambogo University
? ? ? ?
KWS Research Papers, Strategic & Management Plans
? KWS Staff JPEGPDF
3 What are the characteristics of the images (Size, DPI, Colour, B/W)
4 Responses
UP 100% of OriginalFull Clour
SAIAB 300 Text600 imagesColour & Grayscale
NMK 600 imagesColour and B/W
KWS Colour & B/W4 Do you have a repository of digitized documents11 responses
Yes 6
No 5
Not Sure1
5 Are you or your institutions currently digitizing any contentIf so how many items, Formats of archival and characteristics of the images
UP Yes Biodiversity UP Staff TIFF 100% Original, Full colour
SAIAB Yes Special digital collectionsArticle 1160Book Section 43Monograph 11Conf & Wksop items 116Book 14Thesis 2562Show Exhibition 7Performance 3Image 153Video 2Other 27
ReRR ? ?
NMK PDF 600Colour & B/W
Mauretania Yes 2238 Staff of the Herbarium
KWS JPEGPDF
6 Do you have dedicated equipment to scan your own material, If so describe equipment. Could you scan other BHL Africa members material
UP Yes DigibookDedicated FlatbedMicrofilm/Slide Scanner
Yes
SAIAB No ? ?
NMK Yes Atiz Tower Book Scanner 2007Muztek A3 Flatbed Scanner 2009HP Auto A4 and Slide scanner
Yes
Mauretania Yes Epson GT 2500 Yes
NEMA No ? ?
UNCST No ? ?
LVBC Yes HP Scanjet 8270 Yes with conditions
ARCOS ? HP ?
Centre National de Research for Environment Madagascar
No ? ?
Faculty of Agriculture, Benin
Yes ? ?
Kyambogo University No ? ?
KWS Yes Multi Digital Scanner
7 Technical skills, Availability of IT Support, Bandwidth in your institution, will there be a problem connecting to BHL, Time period for uploading
UP Yes Good Good 10MB NoEvening
SAIAB Yes Own IT Manager 2MB NoPossible
NMK Yes Good 20MB,8MB,3MB No Evening
Mauretania Yes 1MB ?
NEMA Yes 2MB Yes
UNCST 1 staff/Outsource ? Yes
LVBC Yes 2MB NoNo
ARCOS ? ? Not Sure
Centre National ? Low Yes
Faculty of Agriculture Limited 6MB No but Energy shortage can be an obstacle
KWS Yes ? NO
8 List of 10 most Important titles to add to 1000 books from Africa
UP Ondersteport journal of Vetinary ScienceBurchals TravelsScience ReportsThesisDissertationsSouthern African BotanicalBibliography of South West African BotanyBibliography of South African BotanyJournal of South African BotanyMemoirs of the botanical survey of south AfricaFlowering plants of Africa
SAIAB Annals of SA MuseumsSouth African Quarterly JournalBooks by Barrow, Le Valliant, Spaarman, Thunberg, Thompson, Burchell, Sir Andrew SmithArtworksReports of cape of Good Hope, Forests, Marine Bilogist inland water surveys.
NMK ?
Mauretania ?
NEMA Trees of UgandaUseful Trees and shrubs for UgandaFishes of UgandaButterflies of UgandaUgandan BirdsThe Ugandan Wildlife
UNCST LV Research Initiative proceedingsConference and workshop proceedingsTechnical reports on Uganda Biomass StudyConvention on International Trade in endangered species of Wild Fauna and FloraChimpanzee and Large animal survey of Bugom and Kagombe- Matiri reserveBooks on Biological diversity and GeneticsConservation BilogyConservation managementNational systems of conservation and innovation in AfricaTechniques & Methods of EthnobotanyGuidelines on conservation of medicinal plantsResearch and management of African WildlifeBIOTA East Africa; Biodiversity monitor transect analysis in Africa
Faculty of Agriculture Sciences, Benin
Structural characteristics and ecology of forestsPlant communitiesStudy of wildlife in Northern Benin
Are you aware of the copyright Law in your country
Yes 8
No 2
Partly Aware 1
None 1
Conclusion
90% have have collections of biodiversity information for digitization
Moderate IT Support and Infrastructure available for most institutions
Most Institutions have titles to be added to 1000 African Books
Catalogue for Collections exist in most institutions however knowledge of standards and MARC records is minimal
Different formats for archiving being used and little knowledge on imaging requirements