25 May 200825 May 2008Prepared by; Don McLeanPrepared by; Don McLean

Being a People Being a People PersonPerson

The inside on staff!The inside on staff!

Recruiting StaffRecruiting Staff

There are three key issues when There are three key issues when recruiting staff.recruiting staff.

Identifying your needs Identifying your needs

Finding possible candidatesFinding possible candidates

Ensuring your appointment process is robust.Ensuring your appointment process is robust.

Identifying NeedsIdentifying Needs

What strengths does your What strengths does your organisation already have? (DOPE)organisation already have? (DOPE)

What are your weaknesses?What are your weaknesses? What qualities are important to the What qualities are important to the

position you are seeking?position you are seeking? What lessons have you learnt from What lessons have you learnt from

other appointments?other appointments? Prepare a clear person specifications Prepare a clear person specifications

for position.for position.

UncertaintyFunding/ Programmes

Limit training Options

Career PathOr lack of…

HoursWho wants work for 3 hours a day

MoneyYou get what you pay for

Barriers to finding quality OSCAR

Staff

Finding Possible CandidatesFinding Possible Candidates

Where do you find staff?Where do you find staff?Advertising in the paper Advertising in the paper

Do they get the paperDo they get the paperAnyone can applyAnyone can applyExpensiveExpensive

Word of mouthWord of mouth

Target groups – Target groups – Polytechs, TeachersPolytechs, Teachers College. College.

Any Other ideasAny Other ideas

Appointment ProcessAppointment Process Application FormApplication Form Shortlisting Shortlisting (if possible)(if possible)

eliminating the unsuitableeliminating the unsuitable Stick to your person specificationsStick to your person specifications Don’t get unhung-up on unnecessary detail (Spelling/ Don’t get unhung-up on unnecessary detail (Spelling/

computer use etc)computer use etc) Short list max. of 4Short list max. of 4

Interview Interview (if possible) (if possible) Prepare questionsPrepare questions – based on person specifications– based on person specifications Take notesTake notes No more than 4 peopleNo more than 4 people Be friendly - smileBe friendly - smile

Making the AppointmentMaking the Appointment

Always phone the successful Always phone the successful candidate first.candidate first.

Send them a Send them a letterletter – confirming – confirming appointment and setting out terms of appointment and setting out terms of appointment. Ask for a replyappointment. Ask for a reply

Do they join the union – NZEIDo they join the union – NZEI Create an individual employment Create an individual employment

contract – Dept of Labourcontract – Dept of Labour

Staff Induction – what do you Staff Induction – what do you do?do? Put personnel file together Put personnel file together

Letter of appointment, Letter of appointment, Application form ( Not CV)Application form ( Not CV) JD (signed)JD (signed)

Induction Manual Induction Manual Appropriate policies / proceduresAppropriate policies / procedures Behaviour management planBehaviour management plan Programme plans/ templatesProgramme plans/ templates Staff detailsStaff details Performance Management planPerformance Management plan EtcEtc

Appoint a buddy Appoint a buddy Answer those seemingly obvious questions Answer those seemingly obvious questions Provides an “friend.”Provides an “friend.” Regular Check-insRegular Check-ins

Performance ManagementPerformance Management

Performance management is a year Performance management is a year round process that involves:round process that involves:

Appraisals Appraisals Professional developmentProfessional development Goal setting Goal setting Self/peer reflectionSelf/peer reflection

Professional Development

Appraisal

Goal Setting

Self/ Peer Reflection

Goal SettingGoal Setting

Performance goals - relating to areas Performance goals - relating to areas of improvement identified the of improvement identified the previous year.previous year.

Personal goals - areas of personal Personal goals - areas of personal interest to staff memberinterest to staff member

Programme Goals – goals relating to Programme Goals – goals relating to the identified needs of the the identified needs of the programme or relating to strategic programme or relating to strategic plan goals.plan goals.

Professional Professional developmentdevelopment

Not randomNot random Focus on the needs of the individual and the Focus on the needs of the individual and the

organisation.organisation. Relates to goalsRelates to goals No personal cost involvedNo personal cost involved Records keptRecords kept

Appraisal ObservationsAppraisal Observations

Should be formal - do it properlyShould be formal - do it properly Give yourself 45 to 60 min/ Give yourself 45 to 60 min/

observation.observation. Have a record sheet prepared which Have a record sheet prepared which

clearly set out goals for visit.clearly set out goals for visit. Give feedback informally as soon Give feedback informally as soon

after the observation as possible.after the observation as possible. When all observations are over When all observations are over

collate information and prepare collate information and prepare written feedback.written feedback.

Peer / Self reviewPeer / Self review

Parent appraisal – randomly selected Parent appraisal – randomly selected parents give feedback.parents give feedback.

Student appraisal – randomly selected Student appraisal – randomly selected students give feedback or carry out a students give feedback or carry out a student surveystudent survey

Self review – progress on goalsSelf review – progress on goals Appraisal interview – progress is Appraisal interview – progress is

discussed, formal feedback on discussed, formal feedback on observations.observations.

Documentation collected and signed by all Documentation collected and signed by all parties. Fill in personnel file.parties. Fill in personnel file.

Thank YouThank You

Best wishes with your programmes. Best wishes with your programmes.