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Assessing Risk to Drive Decision Making
Liz Bishoff, The Bishoff Group
Judy Cobb, Manager Digital Platforms, OhioLINK
Meghan Frazer, Manager Technology Integration, OhioLINK
November 10, 2016
About OhioLINKAcademic Library Consortium
121 Member Libraries sharing 46 million physical items
18 TB of centrally provided digital resources:
● 26 million electronic journal articles
● 160 thousand items in DSpace● 60 thousand ETDs● 58 thousand eBooks
Needs Assessment: Project Objectives Develop organizational understanding of mandate to assure long term access to shared collections
Create an environmental scan showing strengths, weakness, opportunities and threats (SWOT) for each of the collections
Develop a list of recommendations/strategies to address needs
Risk Assessment: “Isn’t back-up enough?”Digital preservation vs back-up
Risk Assessment○ NDSA Levels of Preservation○ JISC’s AIDA Tool
Now Assessing Organizational Readiness toolkit https://dart.blogs.ulcc.ac.uk/category/aor-toolkit/
Collection based assessment included collection managers, IT support staff, member library representative
Risk Assessment - NDSA Levels of Preservation
Risk Assessment - AIDA ToolkitAIDA self-assessment toolkithttp://aida.jiscinvolve.org/wp/toolkit/
2014 2016
Risk Assessment - AIDA Toolkit cont’d
Decision Making: ConclusionsAdjusted messaging to “long term access”
Confirmed preservation commitment and priority collections
Determined that locally managed repository was best strategy
Established a IT buy-in through shared risk assessment process
Action StepsCommunicated to stakeholders risk of not moving forward
Initiated an RFP Process for a Digital Preservation Platform
Created dedicated position to manage digital preservation program
Lessons Learned● Risk analysis worked to drive process● Stakeholder participation is critical ● Inventory existing risk and disaster related policies and
procedures● Will always be implementation challenges
○ IT “buy in” vs. IT “getting things done”○ Adding a vendor into the mix
Thank YouLiz Bishoff - [email protected]
Judy Cobb - [email protected]
Meghan Frazer - [email protected]
