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Archives in Transition Optimising the Gap FIAT-IFTA conferentie 2015
October 8, 2015
Tom De Smet, Tim Manders, Josefien Schuurman
Netherlands Institute for Sound and Vision
Why are we here?
Retrieval
Double gap
External Gap: Production environment – Archive
Internal Gap: Innovation - Operations
Image: http://www.jokamin.com/?portfolio=disconnected
Timeline
Before Media Management
Media Management projects: 2012 - 2014
Timeline Manual Annotation Effort
Archive before 2015
Collections & Annotation
Unit
Ingest (selection & registration)
Cataloguing (Manual
Annotation)
Archive Unit
Ingest
IT &
Maintenance
Development &
OptimisationAccess
Knowledge & Innovation
Transitional Manual Annotation
Since 2015: Process Organisation
Archive Unit
Ingest
IT &
Maintenance
Development &
OptimisationAccess
Knowledge & Innovation
Transitional Manual
Annotation
Reducing Manual Annotation by Optimisation
Timeline Manual Annotation Effort
Closing the double gap
Introducing Optimisation Managers
Archive Unit
Ingest
IT &
Maintenance
Development &
OptimisationAccess
TransitionalManual
Annotation
Optimisation
Optimisation
Double gap
Innovation
https://www.youtube.com/watch?v=tIZmUURmck8&feature=em-upload_owner
Closing the Double Gap:4 Perspectives on Optimisation
1. Technology
2. Metadata
Illustration: Michael Mucci
3. Process
4. Culture
2015: Optimise how?
Double gap
Media Management Projects: External Gap
● Media Managers in production environment
● Embedding thesaurus in production environment
● Ingest from extra metadata repositories
Media Management Projects: Internal Gap
● Automated itemising News● Automated subject label extraction● Automated speaker labeling
Projects & Sprints: methodology
Sprints
Projects & Sprints: examples
MM Project: Media Managers in Production environment
2015 Sprint: Media Managers in production environment
As a Media Manager I want an automatic daily control of what broadcasts are scheduled and what are ingested, so I don’t have to do this manually and I can spend my time on communication with the editorial staff about improving metadata quality pre-ingest
Dutch broadcastsScheduled: 42Ingested : 42 OK
MM Project: Embedding ThesaurusTool that invisibly maps autocomplete tags to the Sound and Vision thesaurus - Integrated in production & publication systems
2015 Sprint: Embedding ThesaurusAs an editor I need the thesaurus lists of cast, crew and speakers merged into one list, so I can use 1 persons list for all the persons + roles I want to label in my publication online system
MM Project: Ingest extra metadata
MM Project: Automated Itemising News
2015 Sprint: Itemising NewsAs Media manager I want itemising of News to be based on data from the News-playout systems instead of subtitle files, so items have better start- & end times and a proper title and description
MM Project: Label Extraction
2015 Sprint: Label ExtractionAs project leader I want the recommendations of the evaluation of Term Extraction Service 1.0 to be implemented, so our users get better and more accurate search results
MM Project: Speaker Labeling
Image: http://busim.ee.boun.edu.tr/~speech/images/SV_intro.gif
2015 Sprint: Speaker LabelingAs a user I want to view speaker labels and keyframes with subtitle tab, so I can scan who’s speaking, what about and what’s there to see.
As a user I want to start the player from subtitle, speaker label or keyframe, so I can check any time if I need this clip for reuse
• Don’t loose track of the 4 perspectives
• More focus needed on process innovation, not only product development
• Technologic development is too fast• Technology doesn't change
processes and culture• Expectation management is key• Involve Operations in development,
implementation & evaluation• Follow up on process and culture
changes • Be transparant about metadata
quality
Image: http://www.lightboxent.com
Lessons learned
• MM vs Automatically Generated Metadata
• 2 speed IT for agility and sustainability
• Managerial need for KPI’s vs agile methods
• Culture
• Creating new gaps
Image: http://www.lightboxent.com
Some challenges
• Both MM and Optimisation in DNA of Operations
• Fine grained retrieval through multiple sources
• Contextualisation
• New innovations to be implemented
Future
Thank youArchives in Transition Optimising the Gap FIAT-IFTA conferentie 2015
October 8, 2015
Tom De Smet, Tim Manders, Josefien SchuurmanNetherlands Institute for Sound and Vision
