APPLICATION SOFTWARE

WORD PROCESSING/SPREADSHEET/PUBLISHING

WORD PROCESSINGWord processing is the process of adding text to a word processing unit such as a computer or typewriter.

The term "word processing" is a fairly general term, so it may refer to several types of writing without the use of pen and paper.

for example, Typewriters process words directly onto a paper without storing the data, while computers use specific programs to store the typed data before printing.

TypewriterAn electrical or mechanical device with keys that are pressed to print letters or other characters one by one on a sheet of paper inserted into the machine.

History of TypewriterChristopher Sholes was an American mechanical engineer, born on February 14, 1819 in Mooresburg, Pennsylvania. He invented the first practical modern typewriter in 1866.

The Sholes typewriter had a type-bar system and the universal keyboard was the machine's novelty, however, the keys jammed easily. To solve the jamming problem, another

business associate, James Densmore, suggested splitting up keys for letters commonly used together to slow down typing.

This became today's standard "QWERTY" keyboard.

History of Typewriter•George K. Anderson of Memphis, Tennessee patented the typewriter ribbon on 9/14/1886.

•In 1944, IBM designs the first typewriter with proportional spacing.

•The first electric typewriter was the Blickensderfer.

•Pellegrine Tarri made an early typewriter that worked in 1801 and invented carbon paper in 1808.

History of Typewriter•In 1829, William Austin Burt invents the typographer, a predecessor to the typewriter.

•Mark Twain enjoyed and made use of new inventions, he was the first author to submit a typewritten manuscript to his publisher.

Types of TypewriterManual Typewriter - A mechanical device operated by hand or your physical strength rather than your mind.

Electric Typewriter – a motor-driven mechanism performs the actual work of lifting the typebar and striking it against the ribbon, and also of returning the carriage to the right and turning the platen at the end of the line.

COMPUTERA programmable machine that receives inputs, stores and

manipulates data, and provides output in a useful format.

MICROSOFT WORDIs an application software used to manipulate text, prepare documents, memos and other types of correspondence.

Application WindowQuick access toolbar

Title bar TabsOffice buttonRibbon

Ruler

Status Bar

Scroll Bar

Zoom Control

Text Area

Cursor

Sizing Buttons

ClipboardDialog boxlauncher

The Title bar indicates the name of the application & document. It also consists of quick access toolbar and the sizing buttons.

Application Name

Document Name

In Microsoft Word 2007, the office button is located in the upper-left hand corner of the window. This button allows access to different file commands such as New, Open, Save, undo, Redo, and Print. It performs the same function as the File Menu in Microsoft Word XP, and it can access by simply pressing ALT + F.

The Quick Access Toolbar appears at the top, left hand corner of the window next to the Office button. It includes the most common commands such as Save and Undo. You can customize the toolbar by adding command buttons to it.

To add or remove a button from the Quick Access Toolbar, click the list arrow at the right end of the toolbar to display the pop-up menu. Next, click the button name from the pop-up menu list. A check next to the name tells you which function will be on the Quick Access Toolbar.

The ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page

Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are

logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view

additional features within each group, click on the arrow at the bottom right of each group.

The Tabs represent multiple sections of a dialog box. Only one tab is displayed at a time, and each tab contains related options. Choosing a tab changes the options that appear in the dialog box.

Cursor is the blinking vertical bar that locates your position on the text area. Cursor can also be in horizontal type. And it is also called insertion point.

Vertical typeHorizontal type

The Ruler serves as the paper guide, which can be used to measure the alignment of the text and

control / manipulate the indention.Left Tab First Line Indent

Left Indent Right Indent Hanging Indent

Status bar tells where you are in the text area by displaying the current position of your cursor and

information about command or operation in progress.Page Number

Go to

Allows your screen to move. We have two types of scroll bars, on is the horizontal scroll bar which enables your screen to move from right to left or vice versa. And the other one is the vertical scroll

bar that allows your screen to view the top & bottom of your text area.

Vertical scroll bar

Previous pageNext page

Select browse object

Horizontal scroll bar

Text Area is where all the characters & numbers we encode appear, this serves as our working area

In order for us to create or make the first draft of a document, we should follow a series of steps:

For beginners, it is advisable to use follow this procedure.

PLANNINGIs to understand the purpose of the document and to plan what your document will contain.

things to remember- prepare lectures- make advance study- be ready

ENTERINGEntering the content of the document by typing the text using word processor.

Things to remember- finish entering before editing the content- ignore errors- set page setup- set font and their size

PAGE SETUP Margins  Shows how your document will look

Paper SizeIndicates the size of paper going to use in the

document.

Font Tells what name of font will be used.

Also the size, color, effects & style.

SAVINGTo create a permanent copy of your document.

Things to remember- where to save- set security on your file

EDITINGMaking changes or revising the content of what you have entered in your document.

Things to remember- check it word by word- examine it thoroughly

WORD has Special Tools in Editing

spelling & grammar checkerIt checks the spelling of word or group of words,

and the correct usage of grammar.For example:

green wavy line – means that there is an error in character spacing & grammar.

For example:green wavy line – means that there is an error

in character spacing & grammar.

red wavy line – means that the word entered is not in the

dictionary of WORD.

autocorrectIt provides automatic correction of word/s that

are frequently used in a sentence.

For example:You will typed the word which and accidentally

you mistyped it with whihc, once you press spacebar. Computer will automatically replaced or corrected it with the right word which.

FORMATTINGChanging the appearance of the text and document to make it more readable and attractive to the reader.

Things to remember- give emphasize to the key words- design the text - compress the content of the document

WORD has Special Tools in Formatting

Paragraph alignment

leftalign

center align

right align

justify

font color

bold

italic

underline

illustration

PictureClip Art Shapes

Chart

WordArt

PREVIEWINGAllows you to check the document’s overall appearance and to make any final changes needed before printing.

Things to remember- check the document format - review the document

PRINTINGTo print a hard copy of the document.

Things to remember- set the printer- how many copies

Allows you to have open your previously saved documents.

Proper Sitting Posture for Typing

Good sitting posture at your workstation means

your shoulders are relaxed, your feet are flat on the floor, and you can sit up straight to do your

work

Proper Finger Positioning

Become a good typist is just a matter of time,

training and practice. It does not require any

special skill.

Which Finger Go Where

Each finger rests on a particular key in the home row of the keyboard when not typing, in order to keep "grounded" and oriented at all times. The home keys (ASDF JKL; ) are outlined in yellow on the above diagram. The thumbs remain in the air, or very gently in contact with the keys belowEach finger is responsible for a vertical column of keys, which you can think of as a "home column". The column is not straight up and down, but rather slopes up to the left.

Which Finger Go Where

Both index fingers are responsible for an additional column, the one next to their home columns towards the middle of the keyboard.

The thumbs are used for the space bar, and depending on the shape of your keyboard can also be used for the "command" (Apple computers) or "Windows" (PCs) key.

Which Finger Go Where

The left-hand pinky is also responsible for all the keys to the left of its home column, including the left shift key, caps lock, tab, tilde, escape and others.

The right-hand pinky is a real workhorse, covering everything to the right of its home column. Take a look - there's a lot of stuff there!

ACTIVITY 3

Application Window- Quick access toolbar

- Title barTabsFile Menu

- Ribbon

- Column Heading -

- Status BarScroll Bar Zoom

Control

Text Area

Sizing Buttons -

- Fill Handle

COLUMN

HEADING

Worksheet Area

Formula Bar

The package was shipped from South Korea to Philippines via Express Mail Service (EMS) on June 6, 2014. Unfortunately, it was held by customs for almost three weeks. It was released on June 25, 2014, and was forwarded to the local post office the next day.

The package is just a small box with four CD albums on it. The total declared value is $39.39, and the shipping fee is $13. Insurance is not included.Before I picked up this package from the post office, I was already informed that I need to bring money and pay duty amounting to PHP1119.00 not including the storage fee which is only PHP40.00 back then. It’s PHP50.00 now if my memory serves me right.The total dutiable amount the examiner wrote in the informal entry form, to my surprise, does not agree with the total amount I spent. Using the amounts provided above, the dutiable amount should only be $52.39, but it went up to $55.26. Where did the additional $2.87 come from?