Going Paperless: One District’s Journey –

Are We There Yet? Lea Beeken, Edmonton Public School

System

Why Alfresco?

Student Files • About Edmonton Public Schools: • 90,000+ students • Point forward implementation September

2008

Employee Files • 12,000 employees • Complete imaging of all active employee files

Spring 2009

What’s Next?

The Problem with a Provincial Record is…

• How do you transfer the a digital record between school jurisdictions?

• When everyone else is using paper files?

Student Record Request System Demo

Cost of Transferring Paper Records

$46,431

$7,364

$30,240

cost per year

staff time

printing

postage

Summary of Lessons Learned For our successful implementation 1. Build your case 2. Keep digital digital 3. Make it LESS work 4. Fix a specific pain point 5. Use the power of work flow 6. Point forward

What Is Happening to Content Management Now?

•lea.beeken@epsb.ca