7 Ways to Increase Productivity using Microsoft SharePoint

Presented by: Aciron Consulting, LLC.

1. Document Management

SharePoint acts as a robust centralized document repository.

It allows you to manage and control document and information sharing with:

• Metadata

• Version history tracking

• Check-in/check-out functionality with related comments

• Shared libraries with varying permissions

2. Facilitation of Collaboration

SAY GOODBYE to saving 10 versions of the same document on a shared drive!

NO MORE emailing edits back and forth with the team!

Instead:

Create customized sites within your SharePoint intranet for different teams.

This will keep documents in one location where all of your employees can access and edit them as necessary.

Company

Intranet

HR

Legal

Manufacturing

Marketing

3. Project Management

Use your SharePoint intranet to facilitate and improve your project management.

Create shared calendars and workflows so that you always know:

• What work there is to be done

• The deadline for that work

• Who is working on it

4. Vendor and Partner Management

Extend your SharePoint intranet to act as an extranet as well, and create a site for each of your partners.

Through these secure, personalized sites, your partners will be able to access the media that is specifically related to them, including:

• General information

• Documents

• Announcements

Company Intranet

Vendor AB

Client 123

Partner XYZ

5. Task List

The list capabilities in SharePoint are designed to be intuitive and easy-to-use.

Create lists to:• Assign and track tasks

• Create deadlines for goals

• Track the status of current and future assignments

6. Search Capability

Never spend hours searching for a specific section of a document you created last year.

SharePoint’s robust search capabilities help you find information more quickly and more easily by allowing you to:

• Search through document content and titles

• Refine search by document type

• Preview documents before you open them

7. Resource Library

Create a reference library for users to find company guidelines, rules, procedures.

Users will now have a single document repository to reference when they have questions about company policies and procedures.

For example, you can eliminate time wasted searching for answers by creating pages that:

• Walk HR through setting up a new employee

• Teach a new Office Coordinator the correct way to set up meeting

• Help employees troubleshoot common problems

Any Questions?

These are just a few examples of how you can use SharePoint to increase productivity and efficiency in your business processes.

For more information or help with your SharePoint platform, get in touch with us!

• Call us at: (617) 245-0497

• Email us at: info@aciron.com

• Visit us at: www.aciron.com