10.2.14 Slides: “Doing It: Research Results on Non-ARL Academic Libraries Managing Digital Collections”

October 2, 2014 Hot Topics: DuraSpace Community Webinar Series

Hot Topics: The DuraSpace Community Webinar Series

Series Eight: “Doing It: How Non-ARL Institutions

are Managing Digital Collections ”

Curated by Liz Bishoff, Partner, The Bishoff Group LLC

Welcome and Introductions

Liz Bishoff, Partner, The Bishoff Group LLC

Carissa Smith, Product Manager, DSpaceDirect & DuraCloud, DuraSpace


Agenda

• Welcome and introductions • Survey methodology • Key questions • Key findings • How does your library compare to the

survey group? • November 12 webinar • Questions


Survey Methodology

• Literature search – Census of Institutional Repositories in the US:

MIRACLE report—2007 – Giesecke, Joan. ‘Institutional Repositories: Keys to

Success,’ Journal of Library Administration, Oct. 4, 2011.

– Nykanen, Melissa. ‘Institutional Repositories at Small

Institutions in America: Some Current Trends,’ Journal of Electronic Resources Librarianship, March 18, 2011


Methodology (cont’d)

• Conducted March/April, 2014 • Distribution: non-ARL academic libraries

– Oberlin Group – University Libraries Group – ACRL listservs

• 145 responses

Hot Topics: DuraSpace Community Webinar Series October 2, 2014

KEY QUESTIONS REGARDING IR/DRs

Are non ARL academic libraries are involved in the management of institutional content ? What are the benefits of an institutional repository/digital repository (IR/DR)? What software/services used to support their IR/DR initiatives? What are the future needs and plans for IR/DR services and software? What Information Technology staffing is used to support IR/DR?


KEY QUESTIONS REGARDING PRESERVATION

What is the Library’s commitment to digital preservation? What preservation services are Library’s using and/or are investigating? What prevents them from implementing a preservation program? How do Libraries learn about IR/DR software and services?


SURVEY RESPONDENTS


Survey Respondents


The largest number of respondents (37) 25.5% reported a budget of $1M - $2.5 M:


IR/DR AND ACADEMIC LIBRARIES


INSTITUTIONAL REPOSITORY PREVALENCE


BENEFITS OF AN INSTITUTIONAL REPOSITORY or DIGITAL REPOSITORY


Poll: Very Important Benefits for YOUR

INSTITUTION • Capture intellectual capital of institution

• Provide preservation

• Increase library’s role in research enterprise

• Expose institution’s intellectual assets

• Support open access mandate

• Platform for e-publishing

• Support data research management


Poll: Important Benefits for YOUR









Poll: Unimportant Benefits for YOUR









Hosted vs. Locally Managed

• 73 (71.6%) of respondents use a hosted service offered by a vendor or consortia

• 29 (28.4%) are locally managed

• Hosted services: Digital Commons BePress and OCLC’s ContentDM

• Locally managed: DSpace, ContentDM


Hosted vs. Locally Managed

Poll - Which service are you using to manage your digital collections?

ContentDM

ContentDM hosted

Digital Commons BePress

DSpace locally managed

DSpaceDirect

Fedora

Islandora

Other


DIGITAL PRESERVATION


DIGITAL PRESERVATION

Respondents indicated an overall commitment to digital content preservation:

• 66 (66%) had a commitment to digital preservation • 19 (19%) had no commitment to digital preservation • 15 (15%) did not know

Of 100 respondents:

• 50 (50%) were actively preserving content • 35 (35%) had future digital preservation plans • 10 (10%) were not preserving content • 5 (5%) did not know


Poll - What is your organizations commitment to digital

preservation? My organization demonstrates a commitment to preservation by:

– Including it in our mission

– Participating in a preservation program such as Portico, LOCKSS

– Preserving content through a service such as DuraCloud, OCLC Digital Archive, MetaArchive


BARRIERS TO DIGITAL PRESERVATION


Poll - What are the barriers to implementing a preservation program?

• Expertise on digital preservation?

• Money?

• Other priorities?

• Lack of administrative support?

• It’s not an important topic for your organization?

• Other?


What are the barriers to implementing a preservation program? Let’s chat!

• Results from poll

• Among this audience are there trends?

• Other obstacles not listed?


DIGITAL PRESERVATION PRACTICES

Responses regarding digital preservation practices were mixed:

• 66 indicated data backup • 32 chose outsourcing to externally managed preservation repositories

Several respondents opted to describe alternatives in the form of written comments including:

• Cloud space for limited digital assets • DuraCloud, APTrust, and ResourceSpace


Respondents chose:

• 37 funded DP through another line in the regular budget

• 32 did not know Further dispersed responses suggested that direct

funding for preservation activities is not standardized in the non-ARL academic library community.

FUNDING DIGITAL PRESERVATION ACTIVITIES


MANAGING DIGITAL COLLECTIONS SURVEY RESULTS

Digital preservation

Respondents indicated that digital preservation is a priority. They have a commitment to digital preservation through mission/strategic plans. Some have implemented a digital preservation program as demonstrated by implementation of a variety of software and services (e.g. Portico, LOCKSS).


Conclusions

• Non-ARL academic library have made significant progress in implementing IR/DR since the 2007 Census of U.S. Institutions.

• Benefits of IR/DR focus on –providing access and preservation of

institutions digital output – Promoting undergraduate research


Conclusions (con’t)

• Significant majority of respondents have already implemented a hosted service

• While preservation is identified as an important benefit, preservation program haven’t been implemented

• Barriers to implementing preservation include – Lack of expertise – Other priorities – Funding – Administrative support


WHAT’S NEXT


Join us for Webinar 2!

Doing It: Trends Toward Hosted Service Adoption and Implementation for Managing

Digital Collections

Wednesday, November 12th 11:00am – 12:00pm ET

Contribute your viewpoint to the survey

results & join the discussion


Questions and Comments

- Thank You - Liz Bishoff, [email protected] Carissa Smith, [email protected]


mailto:[email protected]

mailto:[email protected]