2014 Event Planner

Dads you must be at the school by MIDDAY on

Saturday 5th of April 2014

Promoting the event

Thanks to Mike DeYoung for his awesome artwork again this year. We put a poster around the school and sent a 4 page event flyer home with the kids and also emailed it to parents with this message:

Dear Good Shepherd community

The 6th Annual Holey Fathers HOT HOUSE CHALLENGE is on next

Saturday 5th of April at 2pm - on the last day of daylight

saving. Can you think of a more fun way to mark the end of

summer? This years event has been put together by an army of 40

Holey Fathers, all dads of Good Shepherd kids, and they are raring

to provide a fantastic afternoon for you and your kids!

The attached PDF flyer includes everything you need to know

about this year's event, including the course map and info about

the race, prizes, house points, sausage sizzle and, for the new dads

at the school, how to join the Holey Fathers.

Which house will win the Hot House Challenge trophy this

year? Remember, every kid who participates wins points for their

house. So the more kids that turn up, the better chance your kid's

house will take it out. And Hot House Challenge points also count

towards the overall 2014 house points competition for the school,

which is apparently closer than ever. So please mark it in your

diaries and check out the attached information today.

Paul Hickey

Holey Father President

Same scoring as last year

2. Each kid shows their wristband to the scorers after they finish the race

3. The scorers cut off the wristbands and award a house point for finishing

All the scoring happens after the kids cross the finish line.

1. Every kid gets a coloured wristband before the race to match their house.

UNLESS .... The kid is one of the top finishers in the race, in which case there are extra bonus points ....

Finishing = 1 house point

We simply cut up 10 bits of wood and mark them up like below. We hand them to the leading kids as they cross the finish line. The kids take them to the scorers who record the extra bonus points ON TOP of the single point they earn for their coloured wrist band.

Top 5 finishing boys and girls score extra

Prizes for the kids

Gold, Silver & Bronze medals for race winners

1st, 2nd and 3rd boy and girl in each race get an engraved medal they can keep!

That’s 6 medal earners per race and there are three kids races so that’s 18 winners in total.

An individual lolly bag for each member of the winning house teamThere could be 40-odd kids in the winning house, and each one will get a small bag of lollies each. They queue up and we hand them out.

Again this is much simpler in 2013. No more scrounging for lots of individual prizes for kids that they don’t really care that much about anyway. Here’s how it will work this year.

And a lolly scramble for the other kids!While the winning house kids are queuing up, we’ll toss lots of loose lollies to the rest of the kids.

What’s your job at the Hot House Challenge?

We’ve put you on a teamwith a couple of other dads

Take note of your job on the next slide and then refer to the slide coming up that describes your station and what’s

required.

We need you there at MIDDAY at the latest. Please don’t be late.

Who’s

doing

what

this

year

5

Water

Gauntlet

7

Rugby

Challenge

Tennis Court

Balance Beam Course

2

4

8

Top Playground

Obstacle Course

Adventure

Playground

6

New Hopping

Mad Obstacle

Here’s the aerial view of this year’s course

Tyre

Alley

DIVING RUGBY TRY

Library Rooms

3 & 4 Rooms

1 & 2

Swimming

Pool

School

Hall

Parish

ChurchRooms

5, 6, 7

& 8

Room 9

Priest’s

House

Administration Block

Netball Courts

Parish Meeting

Rooms

NEW HOPPING

MAD OBSTACLE

Adventure

Playground

Water

Gauntlet

7Run !

Climb &

slide

Get wet !

Get

wet !

Run !

Run !

Run !

GO !

H o t H o u s e C h a l l e n g e C o u r s e M a p 2 0 1 4At Good Shepherd School grounds - Saturday 5th April 2014 from 2pm

2.00pm Race registration & House team cheers

2.30pm Middle School Race (Years 1 & 2)

3.00pm Junior School Race (Years 3 & 4)

3.30pm Senior School Race (Years 5 & 6)

4.00pm Parents & Siblings Race (unofficial)

4.30pm Prize Giving and Sausage Sizzle

Race

Schedule

6

START

FINISH

2

4

5

Balance

Beams!

Yay! Score a try!

SCORERS

TYRE

ALLEYHop !

8

Start/Finish Line

Dads on Duty: Paul Hickey Mob 021940169Mike DeYoung Mob 021901320Mark Wood Mob 021834346

Equipment Required: String of flags (from PTFA shed)Bamboo Poles and tent pegs to mount flags (from Richard Clement)Starter’s air horn (got it already)Individual kids wrist bandTop finishers bits of wood (from Owen Doran)

What’s the idea?We borrow the PTFA’s string of coloured flags and run them up high along the top of a few tent poles and secure them with tent pegs or something. So it looks like a proper start/finish line. This is where all the kids and parents will congregate, so we need to leave a bit of decent gap between it and the classrooms.

At the start we line all the kids up here, and check they’ve all got on their coloured wristbands, so they can score a point at the end. At the end, we hand out the blocks of wood to the top finishers.

And most importantly, direct every finishing kid to the scorers’ table.

Tell the kids to do what?Follow the cones around the course, and have fun!Then walk over to the scorers to swap your coloured wrist band for a house point. Plus bonus points for a top 5 finish.

House Points on offer: 1 point for finishing, plus up to 5 bonus points for a top 5 finish (boys and girls)

Scorers

Roving Course Marshall

Dads on Duty: Kane Dickie Mob 021630573+ other helpers before the races start

Equipment Required: Tarps & tent pegs (To be sourced)Lots of used tyres (from Tyrone Hale)Set of cones to mark out the course (from school)

What’s the idea?Kane Dickie is our Roving Course Marshall. His job is to look after the overall course between the other eight stations and take care of some logistical stuff with Sharyn the school caretaker before the race, like access to classrooms, gates, locks, etc.

He’ll also be asking help of the start/finish team to set up Tyre Alley and the tarp crawl by the school hall. Tyrone Hale is providing a van load of tyres waiting at his house in Volcanic Street.

He may recruit other dads to mark out the course with the school’s set of cones and check it’s done right. During the race, he can rove all over the course, directing kids where to run, helping out where he’s needed.

Tell the kids to do what?Crawl under the first tarp after the start lineStep through the tyre alley carefullyAnd generally “run this way” when it’s needed

Looks after the

tarps and tyres

Station 1 - Walk the planks

Dads on Duty: Richard Clement Mob 021 1568 472Ant Saunders Mob 029 8159590Marty Van Aken Mob 027 8895960Steve Simpson Mob 021 795 189

Equipment Required: Lots of planks (from Hirepool and lots of dads)Lots of bricks to raise the planks (from lots of dads)A tyre between each plank join (Tyrone Hale)

What’s the idea?We set up a series of slightly raised planks that kids have to walk along (connected by tyres) in order to get to the gate and continue on to the next station. But they have to choose one of two routes without knowing which one is faster. Dads on this station, you get to design the alternate routes on the day, once you see how many planks you’ve got.

It’s the first station and the kids will arrive through the end gate in a big swarm. But they are thinned out a bit thanks to the earlier tarps & tyres.

Tell the kids to do what?Choose left or right then“Walk the planks” all the way to the far gate. They are not allowed to touch the ground, or cut corners, or they have to go back to the start again.

Route 2

Ro

ute

1

Station 2 - Top Playground Obstacle

Dads on Duty: John Irving Mob 021 564 645John Vaipuna Mob 02102248780Glen Pool Mob 021 774 366

Equipment Required: Tackle Bags (from Matt McHardy)

What’s the idea?The planks on station 1 will thin the kids out further before they arrive at the “up top” playground. We want the kids to run right to the far end of the playground before entering it. Giving them a couple of tackle bags to jump first helps get them to the right end. Then we make use of the existing obstacles, sending them through the playground from one end to the other. .

Tell the kids to do what?Jump the tackle bags. Then run/climb through one lane of the playground, climbing to a high point at the end before sliding down the pole to complete the station. Then run up the hill towards the big slippery slide.

Station 3 - Hopping MadDads on Duty: Aaron Delacey Mob 029 222 0732Eddie Sella Mob 021 634300Pete Barnao Mob 022 0192385

Equipment Required: Billboard skins to hop on (Phil Clemas)Witches hat cones (Hirepool via Matt Dwyer)Police crime scene tape (Pete Barnao)Duct tape to hold it together

What’s the idea?This is a new station this year. We want the kids to hop one-legged through a twisty turny course, marked our with witches hat cones and police crime scene tape.

Phil Clemas has supplied an extra billboard skin or two you can put down for the kids to hop on, to protect their bare feet.

Tell the kids to do what?Hop on one leg through the course then carry on to the water slide. If they are caught running they will have to go back and start again.

Aaron, suggest your team be the guys who park their car

here to block off the area you need for your station.

Watch out for ....Cars parking in the middle of your station. Get there early and rope it off or park your cars across the area to stop more coming in.

Station 4 - Billboard Water Slide

Dads on Duty: Pete Lord Mob 021 915 141Sam Irvine Mob 0272515200Phil Clemas Mob 0211 997976

Equipment Required: Bloody enormous billboard skins (from Phil Clemas)Water (from Priest’s house tap)Bring a hose.Soapy stuff for slide (from Pete Lord)

What’s the idea?A cool downhill slippery slide. Phil Clemas provides two of his firm’s huge 12m outdoor advertising skins and we turn them into a fantastic 24m water slide down the grassy slope behind the priest’s house.

The trickiest part of this station is keeping the slide wet and slippery. There’s a hose out the back of the priest’s house and we have been given permission to use it. But we suggest you still knock on his door as soon as you arrive and confirm it’s still OK.

Tell the kids to do what?Get a bloody great big run-up and launch yourself!When you get to the bottom, start running back toward the main school field and Station 5, the Rugby Challenge

Needs a dad at the bottom of slide directing kids to run in the right direction next

Station 5 - Diving Rugby Try

Dads on Duty: Matt McHardy Mob 0274818151Tony Kelly Mob 021921887Owen Doran Mob 0212472624Tony Culliney Mob 021552800

Equipment Required: Rugby balls & equipment (from Matt McHardy and ARU)Hose connected to tap outside admin block.Some soapy stuff for the slide

What’s the idea?Get the kids to score an awesome diving sliding try underneath the goal posts. This station is assembled from the rugby gear Matt McHardy borrows from the Auckland Rugby Union, plus another big billboard skin for the kids to land on. Add a hose to make a sliding try possible and we’re away. Matt will bring along all the gear in a big trailer. Tackle bags, rugby balls, goalposts, the works.

He’s even bringing the Auckland Rugby mascot costumes this year, so who’s gonna wear them?

Tell the kids to do what?Catch the ball (passed to them by the dads) and score a big spectacular diving try under the goal posts. Then get off and head off to the adventure playground for station 7.

Station 6 - Adventure Playground

Dads on Duty: James Mitchell Mob 021853330Jeremy Olliver Mob 021 991693Steve Gregan Mob 021 666 942

Equipment Required: None unless you think of something to add.

What’s the idea?Again we’re making use of the existing playground equipment, which the kids are all very familiar with. By now the kids will be pretty tired and they should be well spaced out, which means we’re going to keep it simple.

All we want the kids to do it run around the big tree (with the new wooden bench seat around it) then climb up the tower and slide down the slide.

BUT if you guys can add to this station or somehow improve it, then please go ahead. Want to make the seniors go along the monkey bars too?

Tell the kids to do what?Run around the big tree then climb up and slide down the slide. Then run down the back of the classrooms towards Station 7.

Station 7 - The Water Gauntlet!

Dads on Duty: Danny Trainor Mob 021811504Matt Hanrahan Mob 0275898822Tim Mooney Mob 0272000797

Equipment Required: Hoses, sprinklers and fittings for tap Water BarrelsWater pistols (preferably big soakers)How about a water blaster?

What’s the idea?The idea here is to assemble every possible way to get each kid soaked as they run through the gap between the classroom blocks. Hoses, sprinklers and fittings are required to set up the ambush. You should try to getsome big barrels which should be filled with water to make ideal water pistol filling stations. We need to recruit the kids who aren’t running that particular race to “arm themselves” with additional water firepower.

There’s a house outlet there right outside the kids toilets, plus there’s another one outside rooms 3 & 4. We need to get the tap handles off Sharon the school groundskeeper.

Tell the kids to do what?Run through the ambush towards the finish line, and expect to get a good soaking (keep it friendly though) Then head towards our big new Crazy Cruiser slide at Station 8.

Finally we’re keeping last year’s hugely popular feature

An awesome 20m long inflatable water slide

It will be the final station of the race, right before the finish line, so each kid gets to finish

on a high (and mum gets a good photo opp)

Thanks to the PTFA for hiring it for us.

Station 8 - Crazy Cruiser Slide

Dads on Duty: James Flexman Mob 0275 450 191Phil Howard Mob 021975166Nick Booy Mob 021 991 176

Equipment Required: All supplied by slide company

What’s the idea?Add a bit of theatre to the final act of the race with a spectacular water slide down to the finish line.

The slide itself will be set up by the company we’re hiring it from, and it requires both electricity and a water supply, both of which we’ll get from the main classroom block (rooms 5 – 8).

Once it’s set up it we don’t need anybody to operate it. But two dads are needed just to help kids climb up onto it and for a bit of crowd control –keeping other kids off it during the race.

Tell the kids to do what?Play on the slide between races, lining up in an orderly fashion.But during the race it’s closed to everyone except the race competitors

Station 9 - Barbeque

Dads on Duty: John Kilkenny Mob 0212434329Kevin Murphy Mob 0212229205Patrick Jansen Mob 0210824819Michael Herd Mob 0273454877

Equipment Required: Your own BBQ implementsIce and bins for cold drinksA cash float for change.

All consumables purchased by Michael Herd the day before (he can’t be there on the day).

What’s the idea?This year we’re in charge of the barbecue at the Hot House Challenge, including supplying the sausages, bread, sauces, napkins, everything. So it’s worthy of being a station in itself.

The school has two BBQs and we need to ensure the gas bottles are full before we start. Bring your own BBQ implements

Sausages are free, but we are selling drinksThis is to close our budget gap a bit.

Soft drink cans will be $2 eachJuice cartons will be $1 each

Our event budget

Other jobs on the day

MusicThis year our DJs will be Steve Gregan’s sons Harrison and Cameron. Using Mr Fish’s laptop and the school PA system.

Scorers x 4We need four official scorers to record and add up all the kids house points. We’ve had the mums do this for the last two years, but anyone can do it really. You just don’t get to add up the points for your own family’s school house. Who’s wives are keen? Need scissors for each scorer.

Finish line wranglersWe usually get a few PTFA or mum helpers get the kids under control on the start/finish line and help identify the top place-getters. Volunteers are welcome.

Prize giversSomeone to help Mr Fish give out the prizes at the end and toss a few lollies into the swarm of kids.

Coffee GuyWe’ve arranged for Kevin Skeath to bring The Coffee Van along. We get 15% of takings if he sells 50+ cups.info@thecoffeevan.co.nz Mob 021 1699 849

Stuff we also need from the school

Laminated course mapsWe supply the A3 maps (Mr Fish) a couple of days before the race and they laminate them

Access to tennis courtsWe need Sharyn to make sure both gates to the tennis courts are unlocked for the race

Unlock big gates next to sandpitWe have to make sure kids have a clear run between stations 4 and 5 and not have to go through the little gate.

Access to water taps and electricityWe need Sharon to provide the handles that let us operate all the water taps around the main field. Plus keys to open a classroom for power for the slide.

Sports gearWe need access to the plastic cones for marking the course.

PTFA ShedWe need access to the shed to get the flags for the start/finish line.

BarbecuesWe need access to at least one and possibly two barbecues for the event. With full gas bottles too.

After event drinks

Bring a few beers for after the races

We’ll deserve it after this lot.

Remember, be there by midday.Saturday 5th April 2014.