“The Importance of a Well Developed Consultative School Board to an Excellent Catholic School in the Archdiocese of Hartford…”

(20†20 Vision: An Eye on Our Future)

ADH School Board PresentationMaria MaynardDeputy SuperintendentOffice of Catholic SchoolsArchdiocese of HartfordSeptember 4, 2013

We come here this evening from busy lives. It can be hard to arrive. Our bodies can be here but the rest of us somewhere else. When worn by the day and the people thronging around him, Jesus would take a boat across the lake to be in contact with what was deepest in him to be able to return whole.

We do not have a boat this evening but we have our imaginations, and for a few short minutes we can get into the boat with Jesus and cross to a place of peace. We can then face the ebb and flow of the Board's

work. We can truly be present as we embark upon the challenges and opportunities of participating in the

work of the local Catholic school board.

LEADER:Let us pray Lord. In these few moments we ask you to still our minds and calm our hearts so that refreshed and whole again we may return and be truly present to what we are about to embark on together this evening.

ALL : Lord, as we sit at this meeting this evening, help us to be aware of the fact that you will be present in our midst. You showed us this on the Road to Emmaus. All we must do is to allow you in and to share our conversation. Let us pause for a moment and become aware of His presence among our group.

Amen.

The Story of 2 Brick Layers- Simply a Matter of Perspective

What a boring job I have. Everyday thesame old thing. One brick on top of another –A little cement in between.Every day the same old thing.

Oh me! Oh My! What a lucky guy am I!Every day I have the opportunity to create something that could be really great.Thank God I work from six to eight.

Commissioning Service

“Good and Gracious God, we commit ourselves to the call to be your people, going into all the earth to proclaim that you are the lord, bringing harmony and love to your good creation. We pray this and we serve in your name, Amen.”

Then God said, “Let us make human beings in our image, in our likeness, and let them rule… So God created human beings in his own image, in the image of God he created them; male and female he created them. God blessed them and said to them, “Be fruitful and increase in number; fill the earth and subdue it. Rule over the fish in the sea and the birds in the sky and over every living creature that moves on the ground”...The LORD God took the man and put him in the Garden of Eden to work it and take care of it.” (Genesis 1:26-28; 2:15)

Leader: As those who have committed to following Christ’s call in your lives, will you allow the expression of your personality and the exercise of your spiritual gifts and your natural talents to be directed and empowered for the glory of Jesus Christ?Everyone: With God as our help, we will.

OPENING PRAYER

SCRIPTURE READING

COMMISSIONING

Leader: Will you use this opportunity to serve in a manner that reflects God’s Kingdom and our Catholic values?Everyone: With God as our help, we will.

Leader: Will you encourage one another toward seeing your work as more than “a job” or a task, with no personal agenda, but as the very means by which God is redeeming the world through His people?Everyone: With God as our help, we will.

Leader: Will you always give yourselves fully to your work, because you know that your labor in the Lord is not in vain? Everyone: With God as our help, we will.

Leader: In whatever you do, will you work with a sincere heart, in the name of Jesus and not simply for recognition or self interests.Everyone: With God as our help, we will.Scripture Reading“So whether you eat or drink or whatever you do, do it all for the glory of God.” (1Corinthians 10:31)

COMMISSIONING continued

Lord, we know that our work really, truly matters. All that we do for your glory will transform the lives of those within our school community. Thank you for our calling. We desire that you lead us in holy, effective ways to do the best work for the success of the school. And we want to be agents of your redemption. Your kingdom come and will be done, here on earth as it is in heaven—especially in our vocations. We seek to glorify you in all that we do. Amen.

CLOSING PRAYER

School Board Structure

How did you come to accept a seat on your local school board ?

Seven Components of Consultative Board Structure:

MembershipOfficers

MeetingsCommittees

By-laws & ConstitutionExecutive Session

New School Board Member NOMINATION FORM

Important duties of Nominating Committee:1. Search out areas of need on Board2. Cultivate relationships with possible new board members from

present committee members, community, parish, etc.3. Narrow down list – Board votes on those names that should be

presented to Pastor for appointment.4. The nomination form will clarify and formalize the information

for the nominating committee.

INFORMATION FOR CANDIDACY ON ELEMENTARY SCHOOL BOARDSchool Name:_____________________Candidate's Name_________________________

Relationship to School_______________________________________________________

Home address_________________________________Ph. or cell__________________

Occupation:_______________________________________________________________

Parish____________________________________________________________________

Parish/Diocesan Activities____________________________________________________

Civic Activities______________________________________________________________

Specific talents available to Board______________________________________________

What is you vision for the school?______________________________________________

_________________________________________________________________________

Signature_____________________________ Date_________________________

MEMBERSHIP –7-9 members – excluding pastor, principal/chief administrator Pastor – ex-officio, non-votingPrincipal – ex-officio, non- votingParents - 1/3 total membershipParish Council – 1 memberAlumni, community

Members of School staff, their spouses,

children, siblings, or parents are not eligible

for Board membership.

Members of School staff, their spouses, children, siblings, or parents are not eligible for Board

membership.

Can these individuals serve on committees?

YES NO

EligibilityInterest in Catholic educationAt least 18 years of ageIf Catholic member of parish, if not no

opposition to tenets of Catholic faithAbility to work with others to achieve

consensusAbility to maintain confidentialityWilling to support mission and philosophyPersonal life reflective of teachings of

Catholic Church

RESPONSIBILITIES of School BoardPeriodic review of mission statementPolicy formation and adoption, as neededStrategic PlanningMarketing & Enrollment Finances/BudgetingSystematic evaluation: school’s mission, goals, the Board

itself, the Principal/Chief administrator within the parameters set by the Archdiocese

Recommendation for new administrator when vacancy occurs

In which area did you think you would have the most impact ?

RESPONSIBILITIES OF THE BOARD MEMBERSPastor: Canonical administrator of parishApproves budgetCooperates in the implementation of advancement, recruitment,strategic planAll votes subject to his approval(if Pastor does not agree with school board vote, because of their consultative nature, he should provide a written statement of his objections)

In what way does your Pastor participate?Share at your table.

Superintendent/Deputy SuperintendentIn the case of Archdiocesan High School Board• Receives nominations for new board members

• Establish regulations and procedures for implementation of policies, interprets policy,

provides in-service programs, consults, receives recommendations for additions/changes to procedures

• Attends board meetings

Principal/Chief Administrator • Responsible for operation of school program • Responsible for employment, supervision, evaluation of

staff;• Responsible for the establishment of educational

programming, the implementation of school policy in accordance with Archdiocesan policy

• Recommends school policy• Creates agenda for Board meetings with Chair, is main

resource for in-service of Board• Develops budget with pastor and finance committee

Chairperson/Officers• Officers are elected annually and need to have served on Board for

at least 1 yr.

• Chairperson presides at all meetings, determines agenda with principal/chief administrator, appoints members to committees, oversees committee activities, plans for orientation of new members, coordinates Board Self- Assessment

• Vice Chair in absence of Chair conducts activities, performs all duties of Chair

• Secretary maintains all written records of all acts of the school board, handles all correspondence, preserves reports and documents, notifies members of meetings, distributes minutes, emails materials, collects self-assessment of board.

Board Orientation?

What type of orientation do you

offer for new members?

Standing CommitteeProvides continuity forongoing operation of

Board

Strategic PlanningAnnual goal setting and

action plans,strategic plan

Enrollment Mgmnt/Marketing

Public relations, marketing,

fund development, alumni relations,

enrollment management

FinanceParticipates in

formulating, adopting and monitoring

operationalbudget

NominatingSeeks new members to

replace those whose term has ended

COMMITTEE STRUCTUREAllows for efficient operation of BoardA method of recruiting new members

Committees research, organize, and present informationCommittees include Board members and non- Board members

Chair of committee must be a Board member

The Strategic Planning Committee • Absolutely essential committee• Principal must have vision• Chair of the committee must organize SWOT analysis –

strengths, weaknesses, opportunities, and threats. • Chair surveys all constituencies and prioritizes each category.• Faculty, Pastor, Parents, Students, Administration

Goals are spread out over 3-5 years. Goals must align with 20†20 Vision, Try to develop areas in your strategic plan that coincide with domains of 20†20 Vision

• As goals are established action plans must also be established (what, by whom, when, how, how much $$)

Committee Responsibilities

Summary of THE STRATEGIC PLAN

1. Develop a vision – principal2. Think strategically3. SWOT analysis and prioritize4. Create a case statement5. Develop and update long-range plan6. Action plan7. Integrate 20†20 Vision: An Eye on Our Future 8. Include consultation notes9. Use plan as yearly road map10.Plan should always be continuous so that it covers a 3 or 5 year span

1

Ad-Hoc CommitteeMeets a specific need at a given time. Once it is completed, it is disbanded.

Safety committeeTech committeePlayground committeeFood Service committee

Enrollment / Marketing

• Cultivate major donors• Build friends• Formulate and

implement advancement program to include public relations, marketing, alumni, fund development, enrollment management

Nominating

• Ensure representation of school community

• Gather biographical info• Develop slate of eligible

members• Provide confidentiality

statement• Execute Board orientation• Suggest topics for in-

service• Chair of Nom. Conducts

election of officers

Finance

• Prepares, adopts budget

• Develop plans and means to finance programs

• Participates in strategic plan

• Assists in financial aid plan

Which committee presents the greatest challenge for your school board ?

How to Align 20†20 Vision with Strategic Plan

20†20 Vision

• Mission Formation & Evangelization

• Leadership & Governance • Excellence in Teaching &

Learning • Operational Vitality

Strategic Plan• Catholic Identity

• Board/Administration/ Finance

• Academics / Programs

• Finance/Marketing/ Enrollment

How to Align 20†20 Vision with Strategic Plan

With Administration and Faculty• Mission Form & Evangel. Pgs.15,17 benchmarks• Lead & Gov. Pgs. 23,25 benchmarks• Exc. In Teaching & Learning Pgs.31,33 benchmarks• Operational Vitality Pgs.41,43 benchmarks

Using the Rubrics:• Select what is well done and eliminate from your list.• Select what is mediocre or not possible and develop a plan• which will cover goal setting over the 3 or 5 year span of your

strategic plan.• This planning dies not eliminate goal setting from other surveys.

Enduring Understandings:“…the growth and development of school boards are among the important graces that have emerged from Vatican II… In a spirit of collegiality with the members of the board… they can insure that the Catholic school will achieve its noble mission.” Rev. Joseph O’Keefe, S.J. Ed. D., 2012

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