EVENT BASIC FACILITATION

SKILLS

By Baraka Daniel

Coordinator –The Bridge Is Today

Youth Kingdom Ministries

July 2014

AFTER THIS TRAINING YOU SHOULD BE ABLE TO:

• Brainstorm on the Event ideas

• Write the concept paper of the event

• Prepare the budget of the event

• Draft the time table of the event

• Fundraise for event

• Event moderation approaches

• Write the event report

WHAT IS EVENT?

• What is an event?• an event is a thing that happens or takes place (a public or

social occasion)

WHY EVENT?

• We want to achieve something desirable within a specific time.

• To mark the beginning/end of something

• It’s human nature to be together(we are social creatures)

KEEP IN MIND….!!!!!

• Inspiring people, do ordinary things in an inspiring way.

• Energetic people, do ordinary things in an energetic way.

• Successful people, do ordinary things in a different way ,while ordinary people do the same things in an ordinary way.

• How you do your things is very important than what you want to do. Do something to touch people’s heart and to leave a legacy in your community

BRAINSTORMING ON EVENT PREPARATION

• What are your needs during event preparation (necessities)?

• What are your wants during event preparation(desirable things)?

• Who are your main players(key players) during the event?

• Nature(social class) of participants

• how do you intend to reach out to them

• Where and when to conduct the event

• Delivery approach of the intended message to participants

• Evaluation methodologies(Feedback) to be used during and after event.

CONCEPT PAPER OF THE EVENT

• What is a concept?

• Is an abstract idea or mental picture of a group or class of objects, formed by combining all their aspects.

• In other words a concept paper is a drafted paper that gives an overview of the event and how it was organized.

• Concept paper acts as a roadmap or a strong glue to the organizing committee since every one has the mental image.

CONTENTS OF CONCEPT PAPER

• Cover page

• Introduction

• Vision of event

• Goal of the event

• Objectives of the event

• Date/Venue and timetable of the event

• Expected outputs.

COVER PAGE OF THE CONCEPT PAPER

• The cover page must have

1. YKM logo

2. Title of the event[with name of ministry involved]

3. Location

4. Date and time.

5. Host of the event

SAMPLE COVER PAGE

INTRODUCTION SECTION

• Provides background information about the participants of the event

EXAMPLE OF INTRODUCTION

VISION OF THE EVENT

• Vision, is the whole image of what we want to achieve.

• Visionary(Venither) is on the mission to fulfill the vision of having a charity organization(mental image). She understands her vision and she has passion to work on it. She works hard(Perseverance and persistence ) to reach only one vision(target),she communicates her vision to the right people,Why? because a lot of visions have died, because they were shared with the wrong people.

• Example of Vision Statement

• Our vision is to be the leading charity organization in helping youth to discover their talents, for their development.

GOAL

• GOAL is the aim.

Example of a goal statement

To increase the number of young people who are capable to use their talents for their development.

OBJECTIVES OF THE EVENT

• Objectives is what we want to accomplish.

Example of objectives statements

• To organize youth awareness campaign on talents

• To establish the hub for incubating youthful ideas

• To organize trainings on time management,

• To organize youth development projects, such as entrepreneurship, leadership programs

DATE/VENUE AND TIME TABLE OF THE EVENT

EXPECTED OUTPUTS

• What are the values to be delivered/gained at the end of the event?

• You must have activities which will deliver values, challenge and inspire participants of the event.

Example of expected outputs statements

After attending the event on Courtship

The following are expected outputs of this event

• Youth will gain basic knowledge on courtship issues and marriage

• Networking among participants of the event

• Establishing the platform to discuss the courtship issues

EXAMPLE OF BUDGET

THINGS TO REMEMBER

• Consider risks which can be associated with event, and think on how you can minimize those risks.

THANK YOU FOR LISTENING

• “BE THE CHANGE YOU WANT TO SEE IN YKM”