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Page 1 GCR 2005
Commissioner Basic TrainingCommissioner Basic Training
Page 2 GCR 2005
Commissioner Basic TrainingCommissioner Basic Training
Part IV of IV:
How to Help a Unit (Cont)
Page 3 GCR 2005
Learning ObjectivesLearning Objectives
• Be familiar with the roles of unit and administrative commissioners.
• Understand membership management.
• Know the unit charter renewal process and your role in it.
• Explain the annual commissioner service plan.
• Know how to use commissioner lifesaving techniques to resolve serious unit problems.
• Make a meaningful visit to a unit.
At the end of this session, you should be able to:
SessionFour
Page 4 GCR 2005
Unit Visitation ReportsUnit Visitation ReportsReports on 1) visits to unit meetings,
committees, and youth planning meetings; 2) visits with unit leader and committee chair; 3) requests to do a
Unit Self- Assessment; and 4) set/review goals for Journey to
Excellence.Commissioner Challenge:
Continue developing familiarity with resource material and your understanding of the total situation in the unit.
Continue developing your relationships with the unit leaders and committee.
Continue making the monthly visits.Review “Unit Contacts” section in Commissioner Fieldbook – pg. 15-16
Commissioner Challenge:
Continue developing familiarity with resource material and your understanding of the total situation in the unit.
Continue developing your relationships with the unit leaders and committee.
Continue making the monthly visits.Review “Unit Contacts” section in Commissioner Fieldbook – pg. 15-16
Page 5 GCR 2005
Role of Unit Role of Unit CommissionersCommissioners
• Youth experience Scouting in units. Generally, the “healthier” the unit, the more wonderful things will happen for them in Scouting.
• To help make this occur, the Boy Scouts of America provides unit service in which the commissioner is a key figure.
• The commissioner helps chartered organizations and the leaders of their units achieve the objectives of Scouting.
• The primary objective is to make good Scouting happen in the lives of youth members.
Page 6 GCR 2005
Role of Administrative Role of Administrative CommissionersCommissioners
• Administrative commissioners include the council commissioner, assistant council commissioners, the district commissioner, and assistant district commissioners.
• In the Zion District, ADCs include those serving as 2nd C. in stake presidencies; high councilmen over primary and young men; stake primary presidents and counselors over cubs; and stake young men presidencies.
• The primary responsibilities of ADCs are recruiting, guiding, and evaluating the commissioner staff.
• They are also to coach unit commissioners through unit problem solving situations.
Page 7 GCR 2005
Continuing EducationContinuing Education
• All commissioners should be involved in regular efforts to learn more about how they can best serve the units.
Page 8 GCR 2005
Continuing EducationContinuing Education
• Fast Start, Basic Training, and monthly District Commissioner Staff Meetings are a point of beginning.
• National Commissioner Newsletter has useful ideas.
• Local College of Commissioner Science in September of each year offers a variety of classes of your choosing.
Page 9 GCR 2005
Membership ManagementMembership Management
Discuss how to get boys and young men.
Getting them initially• Membership in LDS units comes primarily from ward members.
• Reaching out to friends and neighbors who are of a different faith is another way to expand the unit’s numbers.
• An organized Fall and Spring Recruitment Rally to invite the non LDS is also within our reach.
• If they are uncomfortable with an LDS unit, then we can offer to help the membership of the Community units.
Also see membership section of Commissioner Helps for packs, troops, teams, and crews.
Page 10 GCR 2005
Membership FunctionsMembership Functions
• Fall & Spring Roundups of non-LDSElementary SchoolsIntermediate and Middle SchoolsSpecial outreach to families in
community - using ward mission leaders to identify candidates
Offer them a choice of an LDS or Community unit
• Spring and fall comparison of Church MLS list with BSA Registration list
Register them as needed
Under direction of Dist. Membership Chair
Page 11 GCR 2005
Membership ManagementMembership ManagementDiscuss how to keep boys and young men.
If they don’t like the program, they vote with their feet.• Quality program – This is the key to attracting and keeping them.
When the boys ask if they can bring a friend, you know a good program is being delivered.
• Camp opportunities – Specific invitations to attend:Cub and Webelos day camps Scout & Varsity long-term campsVenturing high adventure activities
Also see membership section of Commissioner Helps for packs, troops, teams, and crews.
Page 12 GCR 2005
Unit Charter Renewal ProcessUnit Charter Renewal Process
Discussion of rechartering
process
Note: Unit Commissioner should be involved in a majority of the steps, several weeks prior to rechartering.
More information in Commissioner Fieldbook, pg. 38-47
Page 13 GCR 2005
Unit Charter Renewal ProcessUnit Charter Renewal ProcessSteps Involved
How can the Unit Commissioner be of help?
• By August 1: Council prepares rechartering packet.
• By August 15 the Renewal Processors (Cub & Scouting Membership Chairs) should begin reviewing unit records for accuracy.
• By September 1: Cub & Scouting Leaders hold separate Charter Renewal Meetings.
A. Commissioner, Unit Committee Chair, and Membership Coordinators conduct membership inventories – contacting less active boys and inviting them to participate.
B. Identify which adult positions need to be filled to be able to complete rechartering process. (Meet District Requirements)
C. Identify which adults and boys need to register.
D. Identify which adults require updating youth protection.
E. Identify adults requiring completion of leader specific training.
F. Begin contacting parents of 8-13 year olds for Boys Life subscriptions.
Page 14 GCR 2005
Unit Charter Renewal ProcessUnit Charter Renewal ProcessAdditional Steps
• In September Roundtable: training provided for Committee Chairs, and Membership Coordinators (Renewal Processors).
• By October 1:
A. Unit leaders, Unit Committee Chairs, and Unit Commissioners meet to determine the level of achievement with the Journey to Excellence program.
• By October 15: Membership Coordinators (Processors) meet with Cub and Scout Unit Leaders, Committee Chairs, and Unit Commissioners, to go over rechartering details, provide answers to Membership Coordinators’ questions, and print out rechartering forms.
• On Rechartering Night:
A. CORs to join group from above for submittal of charter.
B. Turn in packets, forms, & money for Boys’ Life.
C. Turn in Journey to Excellence forms.
Page 15 GCR 2005
Charter PresentationsCharter Presentations
• Receipt of Charter
A. Usually available by February 1.
• Cubs
A. Presented at the next Pack Meeting to the Institutional Head.
• Scouts/Varsity/Venturers
A. Presented at the next Court of Honor to the Institutional Head. To be presented simultaneously to all
three units of each ward. Should be presented by the Unit
Commissioners as they are the only ones commissioned to interact with the unit.
Page 16 GCR 2005
Annual Commissioner Service PlanAnnual Commissioner Service PlanGives specific purpose for some of your regular and supportive contact with units
See pg. 17 in Commissioner Fieldbook for more details
Page 17 GCR 2005
The Lifesaving CommissionerThe Lifesaving Commissioner
• Sometimes a commissioner is called on to save the life of a unit.
A. What are the ABCs of CPR? Airway, Breathing, Circulation
B. What are vital signs of a Scouting unit? See Commissioner Fieldbook, pg. 28.
Page 18 GCR 2005
The Lifesaving CommissionerThe Lifesaving Commissioner
UNIT
Watch for Vital Signs
• No planned program
• No youth leaders
• No discipline
• Unit stops meeting
• Charter lapses
• Only one adult active
• No involvement of parents
• Adult conflicts/poor communication
• No planned program
• No youth leaders
• No discipline
• Unit stops meeting
• Charter lapses
• Only one adult active
• No involvement of parents
• Adult conflicts/poor communication
These are the advanced stages of the Early Warning Signals which, had they been addressed, could have been corrected.
Page 19 GCR 2005
The Lifesaving CommissionerThe Lifesaving Commissioner
Go into Action Fast
Specific things you can do:Consult your Asst. Dist. Comm. or Dist. Commissioner
What are some basic questions to be asked?What must be solved?Possible alternatives?Which strategy first?Who to involve?
Be enthusiastic
Apply “first aid”
Generate teamwork
Page 20 GCR 2005
The Lifesaving CommissionerThe Lifesaving Commissioner
Typical Hurry Cases and Possible Solutions
More information inCommissioner Fieldbookpg. 29-30
New Leader lacks TrainingHelp orient and provide information.
Unit with Weak LeadershipCounsel with unit leader. Counsel/encourage Chartered Organizational Rep.
Unit with No or Insufficient CommitteeWork with Chartered Organizational Rep. to help him understand a committee’s importance.
Unit Not MeetingMove quickly to salvage remaining leadership and membership.
Unit with No New MembersHave patience. Move ins and convert families happen.Neighborhood recruiting efforts have appeal.Ward boundaries do change.
Page 21 GCR 2005
Meaningful Unit VisitsMeaningful Unit Visits
We have learned about dealing with units, their adult organization & functions, and the quality program.
Visit Guidelines:•Wear your uniform when visiting a meeting with youth – be an example.
•Stay in the background.
•Alternate meetings visited.Unit meeting.Committee meeting.Youth planning meeting.
Unit Meeting
Page 22 GCR 2005
Meaningful Unit VisitsMeaningful Unit Visits
Additional Guidelines:
•Visit with unit leaders & committee members.Make time for one-on-one.Establish two-way communications.Help should be made available with proper coaching by the unit commissioner in such a way that the unit leaders solve their own problems.
•Attend unit events.
•Promote: Training and Roundtables.District events.
•Keep BSA goals and purposes in mind.
Unit Committee
Page 23 GCR 2005
ReviewReview
We have learned about:
Different Commissioner Roles
Membership Management
Unit Charter Renewal Process
Annual Commissioner Service Plan
Commissioner Lifesaving Techniques
Meaningful Unit Visits
Page 24 GCR 2005
SummarySummary
As a leader,You are being asked to make a personal commitment..
…to Scouting
...of time, effort, and knowledge
…of patience and understanding
…to be a living example for unit leaders
…to lend a helping hand to fellow Scouters.
Page 25 GCR 2005
ClosingClosing
The Challenge-
You now see your task:
Training is just beginning – continue to gain knowledge (i.e. College of Commissioner Science each September).
A Commissioner must be a friend to units – helpful, etc.
The goal is more boys with a better Scouting experience.
Help get the intended program delivered to the boys and young men.
Page 26 GCR 2005
CommissioningCommissioningCeremonyCeremony
As new Commissioners you have been duly selected and trained in Commissioner Basic Training.
You are now to be Commissioned by Ken Marshall, Zion District Executive.
Page 27 GCR 2005
Thank you for completing the course!
