Webinar - Which Email Archiving Strategy is Right for Your Business?

Which Archival strategy is right for you? SaaS on cloud or Dedicated on cloud or In premise?

Guest Speakers

Welcome to the webinar!

1 hour, starting at 3 PM IST, including 15-min Q&A

Our Speakers

Ms. Kanchan PantCOOSharada Industries

Mr. Anand IyerPrincipal Solution ArchitectAmazon Internet Services

Mr. Sunil UttamCo FounderMithi Software Technologies

We now live in a

“Data age"

In PremiseData local and

private

Hybrid Critical users on cloud, data split

CloudData on the operational

cloud of the email service provider

We are witnessing a

Paradigm shift in

Infrastructure and Application platforms

Ransomware 66%

Downloader 5%

Backdoor 3%

Banker 0%

Botnet 1%

AdFraud 10%

Other 15%

Source - The Malwarebytes Report: The 2016 Malware Threat Landscape

At the same time we are seeing greater security threats

Exploit / Spam Payload Summary Now 2016

Given this new context, in this webinar, we’ll talk about:

The Core solution for email security

• What is Email Archiving and how it works

• Why Archive Email?

The 3 models of Email Archival

• Understanding In-premise archival setups

• Shared SaaS archival on the cloud

• Dedicated archival setup on the cloud

Cloud – The new normal

• Amazon speak on why cloud is the New Normal

• The right Archival setup fit for common use cases

• Why Vaultastic?

• Customer speak on why they chose Vaultastic on cloud archival

What is Email Archiving?

Keeping an IMMUTABLE copy of every mail sent and received by your users in a SAFE email vault.

Email Archiving

How does email archiving work?

Why Archive Emails?

Email is an official record

Email is the de-facto tool for corporate communication. Having a central access to all the email data also lets you find all data for contractual obligations, mandatory compliances and legal matters during internal audits.

Email Archiving Benefit #1


Business Continuity

An email archiving service which allows end users to access their archived mails via a self-service portal, could also act as a disaster recovery site and can provide an alternate access to a user’s archived mail store – that too instantly.


eDiscovery & Regulation Compliance

E-documents are scattered across locations including email servers, PST files on local desktops, laptops, mobile devices, backup devices and other removable media. An email archiving solution with a central access to all the information reduces such internal inefficiencies.


Data backup

Enterprises need to back up email data which is older and still necessary for future reference, as well as required for regulation compliance. Such email archives are indexed and have easy search to make discovery and retrieval easy.

Disaster recovery

Protect your organization against all kinds of situations causing data loss such as accidental or malicious deletion of mail, data corruption on desktops, laptops or loss of end point devices.


Improves service performance

By keeping only recent mails on the live storage and moving older mails to a secondary storage, the mail service performance improves and emaildata management is simplified.


In premise Archival setup

Captive Private Deployment

Reuse legacy components

Reliability, Security, Availability

Storage Growth

Upgrades

Need 24/7 manpower

Capex intensive

Dedicated on Cloud Archival setup

Captive Private Deployment

Opex model

Upgrades

Need 24/7 manpower

Easy Storage Growth

Reliability, Security, Availability

Internet Bandwidth

SaaS on cloud archival setup

Opex

Zero Maintenance

Upgrades

Internet Bandwidth

High Durability data

Easy Storage Growth

High Security Posture

Use Cases mapped to Industry

Industry Use Case Recommendation

SMB

Large

Government

Regulated

Back up, E-Discovery, Compliance SAAS

SAAS

Dedicated on Cloud ( Within Boundaries)

Back up, E-Discovery, Compliance



In Premise OR Dedicated on Cloud Within Boundaries

The New Normal

Anand Iyer,

Enterprise Solutions Architect

©2017, Amazon Web Services, Inc. or its affiliates. All rights reserved

Cloud Computing

The term "cloud computing" refers to the on-demand delivery of IT resources via the Internet with pay-as-you-go pricing.

EquipmentResources and

Administration

Contracts Cost

No Up Front Expense

Pay for what you Use

Improve Time to

Market & Agility

Scale Up and

Down

Self-Service

Infrastructure

Traditional

Infrastructure AWS Cloud

Hospitality Insurance Grocery

This is something “born in the cloud”

companies have already discovered.

Disruption is much easier today

Focus on differentiationand reduce technical debt

Move from risk-laden

up-front expense to

flexible variable

expense

Stop guessing

at capacity planning

Go global in

minutes

Remove complicated

infrastructure

management that adds

little business value

GE Oil & Gas is migrating 500 applications, and more than 750TB of

data, to the cloud by the end of 2016 as part of a major digital

transformation, helping it attain a 52% reduction in IT costs and greater

speed to market.

Get rid of time-consuming, expensive tasks

Before migrating to Amazon Web Services (AWS), News UK ran six physical datacenters that had approximately 200 servers and another 2,000 virtual production servers. The publisher initially used AWS when developing the control system to manage subscribers’ access to digital content. Making that transition in a traditional way would have required three to six months to procure and build infrastructure before development could begin. For its subscription offerings to work properly, News UK needed to begin developing immediately, so it chose AWS.

Dole Food Company is an American-based agricultural multinational corporation that distributes its products in 90 countries. Searching for a solution to host its MSFT SharePoint sites, the company chose AWS because of cost, efficiency, and to improve operational efficiency. By running on AWS, Dole can launch a new SharePoint website in minutes, host business intelligence and mobile applications globally, and estimates savings $350,000 in operating expenses.

Customer Case Studies

http://www.dole.com/

The Philips HealthSuite digital platform analyzes and stores 15 PB of patient data gathered from 390 million imaging studies, medical records, and patient inputs to provide healthcare providers with actionable data, which they can use to directly impact patient care. Running on AWS provides the reliability, performance and scalability that Philips needs to help protect patient data as its global digital platform grows at the rate of one petabyte per month.

In just three months, Condé Nast was able to migrate over 500 servers, one petabyte of storage, various mission critical applications (such as HR, Legal, and Sales), and over 100 database servers into the AWS Cloud. As a result of going all-in into the AWS Cloud, the company reduced costs by 40% and increased operational performance by 30-40%.

Customer Case Studies

Leverage security

enhancements from 1M+

customer experiences

Benefit from AWS

industry leading

security teams 24/7,

365 days a year

Security infrastructure

built to satisfy

military, global banks, and

other high-sensitivity

organizations

Over 50 global

compliance

certifications and

accreditations

“We work closely with AWS to

develop a security model, which we

believe enables us to operate more

securely in the public cloud than we

can in our own data centers.”

Rob Alexander - CIO, Capital One

Strengthen your security posture

Migrating existing

applications as

quickly as possible

Deploying new

applications to the

cloud by default

AWS services more than a million active customers every month in 190 countries.

Through customer obsession and an increasing pace of innovation,

AWS is the fastest technology vendor in history to reach a $10B run rate.

Cloud computing has become the new normal

In 18 months the majority of organizations’ IT infrastructures will be entirely

cloud-based.

• Data ownership and Control

• No Vendor lockin

• No infrastructure

• No man power

• No maintenance

• No Capex

• Data Durability guaranteed

• Higher Performance

• Pay per use, Pay as you go, Opex

Life in the New Normal

Why Vaultastic?

Vaultastic Benefit #1

Very simple to use

SaaS based, Self service web console

Most secure

AWS Cloud, Encrypted Data and Tamper proof


In-line email archiving

Ensures every single email is backed up before it hits the mailbox. This helps retain all the information necessary and provides greater data security.


Platform independent

Works with Zimbra, Lotus Notes, Mdaemon, MS Exchange, Postfix, Office 365, G Suite and other on-premise as well as cloud email solutions


Unlimited storage

Unlimited storage policies help organizations send and receive large number of mails each day without the fear of running out of storage space and bringing a stress free working environment.


99.99999999999%

Since all mail are reliably stored on a robust cloud storage with multiple levels of redundancies, data can be accessed on-demand and has guaranteed data durability.


Exports mails in PST or EML

To retrieve mails, end users have to login to the Vaultastic web console and export selected mails into a PST or EML format.


Historical data upload

Historical email data in EML or PSTformat can be uploaded to Vaultastic


Restoring mail boxes is simple

Vaultastic makes restoring mailboxes very simple. End users can easily recover any specific mail which they may have lost from their primary account, or restore their entire mailbox


Value for money

No Infrastructure/ manpower provisioning, Flexible pricing


E-Discovery

Leverage all that accumulated data to drive decisions


e

Easy Data in Easy Data out

Options for Bulk data import and Export using AWS Snowball


Store an alternate copy

Leverage a physical copy to help migrate email platforms, run analysis, deloadprimary mail platform, and more


Sharada Case Study

Ms. Kanchan PantCOO, Sharada Industries

Sharada industries – COMPANY PROFILE AND CASE STUDY

www.sharadaindustries.com

Plant Locations | Locations Served In India & Outside India

Locations Served and Material Supplied In India and Outside India

• Jamshedpur – Commercial Vehicles Parts and Assemblies

• Pune – Commercial and Passenger Vehicles

• Lucknow – Commercial Vehicles

• Pantnagar – Commercial Vehicles

• Sanand – TATA Motors Nano, Zest

• Dharwad – Commercial Vehicles

• Pithampur – Commercial Vehicles

• Bhuj – Commercial Vehicles

• Thailand – Utility Vehicles

11 manufacturing facilities across Pune, Lucknow and Jamshedpur

ProductCategories Manufactured:

1. Vehicle BIW assemblies2. Chassis Frame parts3. Steering Column, Spare

Wheel Carriers,4. Top and Lower Wishbone

Suspension Assemblies5. Special Purpose Vehicles

Manufacturing Capabilities In 7 Major Categories

21%

15%

37%

5%

10%

0% 12%

SEGMENT DISTRIBUTION

SUSPENSION ASSEMBLIES FRAME AND CHASSIS ASSEMBLIES FLOOR ASSEMBLIES

SPECIAL VEHICLES FUNCTIONAL ASSEMBLIES SMALL CAR PARTS

MISCELLANEOUS

• Teams spread across 11 manufacturing sites

• Team members need to interact for new projects, for management systems without delays and travel

• Need to consolidate information

• Ensure that all transactions are accounted

• All Data is saved for future reference

Business As Usual

Improved Collaboration, Data safety & Productivity

• Multi-location collaboration tool enabling easy exchange of data and information across 11 Locations

• Consolidation of information to ensure that all transactions are accounted and data is saved for future reference

• Solutions to reduce our expenses on data backup and to have data stored away from the main server

The Requirement

What Was:

• In premise mail server with NAS storage

• Prolonged power cuts beyond 8 hours meant UPS exhaustion and downtime

First step into the cloud

• Move mailing to the cloud and retire in premise mail server

• For over 5 years now, we have had reliable, secure communication amongst our team members

The Choice

Next set of challenges

• Emails were stored on a NAS, which was filling up rapidly

• Making a keep or delete decision for email was difficult, stressful and time consuming

• Faced with a decision to buy a new storage to augment capacity.

• Despite assurances that we had a backup on the NAS the retrieval process was time consuming and so most usrs wanted to have an desktop email solution to ensure their emails were accessible

Next step into the cloud

• Vaultastic on cloud was the solution we were looking

• As the emails get backed up automatically to Vaultastic:

• Users do not have to worry about loss of their data,

• Users do not need to have to backup mail locally

• Users can freely delete mail from the mailbox without any risk

The Choice

By taking a cloud solution like Vaultastic we have saved 7 Lakhs on:

• Adding another storage at the cost of 2 lakhs

• Additional server as an email server at the cost of 75-80000

• Other software, battery backup and space 60000

• Person to maintain email services in addition to the service provider 240000/ year

• Risk of loosing data due to sudden surges in power or other hazards

The Benefit

About Mithi Software

Queries

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