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SOFTWARE ASSET MANAGEMENTBrian Pavnick, Solutions Architect, Cireson

Jaisson Mailloux, Director of Technical Services, SoftwareOne

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AGENDA

• SAM Process Life-cycle Overview

• Software Requisition

• Business and IT Level Approvals

• Software Procurement

• Deployment Life-Cycle

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SAM PROCESS LIFECYCLE OVERVIEW

Software Asset

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SAM LIFE-CYCLELife-Cycle Process Overview

•Self-Service

•Personalized

Requisition

•Business Approval

•IT Approval

Approval•Inventory

•Purchase and Order

•License Assignment

Procurement

•Effective License Positioning

•Risk Analysis

•Optimization

Deployment Life Cycle •Tracking expiring

contracts

•Superseding Contracts

Contract Management

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SOFTWARE REQUISITION

Software Asset

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REQUISITIONPrimary Objectives

Self-Service

•Drive Process through Self-Service

•Leveraging Self-Service Portal Experience

Personalized Input

•Reduce the use of Static Enumeration Lists

•Maximize use of Query Lists

Personalized Software Catalog

•Simplify Software Asset Naming Standards

•Standardize Software Asset Classification

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REQUISITION WITH SELF-SERVICE

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DYNAMIC PROCESS

Software Asset

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APPROVAL OBJECTIVESPrimary Objectives

Dynamic Approval Process

• Based on Software Asset Type

• Each type may have its own unique process

Dynamic Reviewers

• Based on Line Manager?

• Based on Software Asset Owner?

• Based on Organizational Owner?

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DYNAMIC PROCESS

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SOFTWARE PROCUREMENT

Software Asset

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SOFTWARE PROCUREMENTPrimary Objectives

Streamline Process with Automation

• Automate License Inventory Check

• Automate creation of Purchases

• Automate completion of Request based upon Purchase Order Status

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SOFTWARE PROCUREMENT

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DEPLOYMENT LIFE CYCLE

Software Management

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DEPLOYMENT LIFE-CYCLEAvailable Services

Effective Positioning

Predictive Analysis

Risk Mitigation

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PREDICTIVE SOFTWARE LIFECYCLE MANAGEMENT

Software Management

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SOFTWAREONE PSLM | MAIN BENEFITS MAPPED TO REQUIREMENTS

Enterprise & MainstreamCustomers paying for additional support costs (when extended support

has expired)

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SOFTWAREONE SERVICES | OBJECTIVESClear and aligned objectives to meet expectations

Objectives & Approach

Identify desktops and servers which have no mainstream or extended support anymore

What software product groups make the biggest risk

Reduce the risk of unprotected & unsupported devices

Identify and reduce security and/or compliance risks

Dependencies between applications

Understand what migrations projects need to be planned to eliminate expiring software applications

Information to better plan software budgeting

What to consider for a potential cloud strategy

Mitigation of business impact through a predictive approach to managing the lifecycle

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DELIVERABLES | EXAMPLE

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PREDICTIVE SOFTWARE LIFECYCLE MANAGEMENT

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RISK ASSESSMENT

Software Management

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Summary

Outcomes

SOFTWAREONE SERVICES | WHAT PAIN POINTS ARE WE ADDRESSING?

Identify the Top 5 publishers from a spend and risk perspective

Information to create a Risk Mitigation Strategy

Better understand the software application landscape

Clear view on the high risk publishers (audit prevention) and mitigate unknown risks

Full visibility of all application in the environment

Heavy vs. low deployment of software to drive application rationalization

Analysis of Top 5 publishers and products

Information to provide better budgeting tactics and application strategy

What is SoftwareONE going to do for me?

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Benefits of solution

SOFTWAREONE SERVICES |MAIN BENEFITS MAPPED TO REQUIREMENTS

Requirements

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DELIVERABLES | EXAMPLE

View which publishers are covered by the BSA Audit Organization

See which publishers in your environment do the most audits based on SoftwareONE’sleading SAM industry experience

Total of different publisher installations and number of licensable software in your environment

% of application rationalization potential to reduce the software portfolio and its support cost

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RISK ASSESSMENT

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