Rd 050 core_hr_v3_r_2

AIM

RD.050 BUSINESS REQUIREMENTS SCENARIOS

FUJAIRAH CHAMBER OF COMMERCE

Core HRAuthor: Raqmiyat Consultant

Creation Date: 28-April, 2014

Last Updated:

Document Ref: RD050_CORE_V3.0

Version: 3

Approvals:

Name Signature & Date

Mr.

Mr.

Copy Number_____

Core HR RD.050 Business Requirements Scenarios

Document Control

Change Record

3

Date Author Version

Change Reference

28Apr-14 Feras Ahmad 1.0 No Previous Document08-May-14

Feras Ahmad 3.0 No Previous Document

Reviewers

Name Position

Mr. Kashif Project Manager – RaqmiyatMr. Sultan HR manager

Distribution

Copy No.

Name Location

1 Library Master Project Library2 Project Manager34

Note To Holders:

If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes.

If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.

Document Control iii

Doc Ref: RD050_CORE_V3.0April 13, 2023


Contents

Document Control..........................................................................................ii

Implementation Scope..................................................................................4

Business Process Identification.....................................................................5

CHR – Organizations / Organizational Structure...........................................6

CHR - Locations..............................................................................................8

CHR – Grade Structure...................................................................................9

CHR – Jobs....................................................................................................10

CHR – Employee/Personnel Structure.........................................................11

CHR – Employee Basic/Personal Information..............................................12

CHR – Employee Assignment Information..................................................14

CHR – Employee Address............................................................................15

CHR – Employee Phone Numbers...............................................................16

CHR – Employee Contact/Dependents/Beneficiaries Information..............17

CHR – Employee Qualifications...................................................................19

CHR – Employee Termination......................................................................20

Open and Closed Issues for this Deliverable..............................................22

Open Issues............................................................................................22Closed Issues.........................................................................................22

Document Control iii

Doc Ref: RD050_CORE_V3.0April 13, 2023


Implementation Scope

This Requirement Definition Document (RD050) for Oracle Core HR documents the Core HR Requirements by Human Resources function of FUJCCI.

Doc Ref: RD050_CORE_V3.0 April 13, 2023


Business Process Identification

Core HR RD050 covers the following processes/functionalities

- CHR – Organizations / Organizational Structure

- CHR – Locations

- CHR – Grade Structure

- CHR – Jobs

- CHR – Positions

- CHR – Employee Structure

- CHR – Workforce/Headcount Budgeting

- CHR – Employee Basic/Personal Information

- CHR – Employee Assignment Information

- CHR – Employee Address

- CHR – Employee Phone Numbers

- CHR – Employee Contact/Dependents/Beneficiaries Information

- CHR – Employee Qualifications

- CHR – Employee Termination

- CHR – Employee Compensatory Time Off Days (Days in Lieu)



CHR – Organizations / Organizational Structure

Process: CHR – Organizations / Organizational Structure

Business Function: Human Resource

Date: 27-Mar-2014

Control Number:CHR – 01

Mapping Team:FUJCCI/RAQMIYAT

Process Owner: FUJCCI HR Department

Librarian:FUJCCI/RAQMIYAT

Priority (H, M, L):H

Core? (Y/N): Y

Process Number:CHR – 01

Description: FUJCCI HR Department should be able to depict their organizational structure in Oracle HRMS - Core HR

Assumptions N/A

Event

Description:This event will be initiated when HR needs to do the following:

Create/Define New Organizations (Department , Section, Branch, Center, Office) Update Organization Update Organization Hierarchy

Number:CHR – 01

Type: System

Source Agent: HR Personnel

Mechanisms:HR Business User / Personnel to maintain FUJCCI Organizational Structure on Oracle HRMS – Core HR

Process ID #

Description Type ElementaryBusiness Function

Result Agent Status

CHR – 01.1 FUJCCI Organizational Structure should be depicted in Oracle HRMS – Core Human Resources (Core HR)

System – Organizations

Oracle Core HR Organizations Created

HR Professional

CHR – 01.2

HR Professional should be able to do the following: Create Organizations Update Organizations Inactivate Organizations (End Date

Organizations)

System – Organizations Oracle Core HR

Organizations Created, Updated,Inactivated

HR Professional

CHR – 01.3

Organizations should be differentiable as per the following types:

Department Section Branch Center Office

System – Organization Type Oracle Core HR

Organization Type HR Professional

CHR – 01.4 Organization type should be a mandatory field to be filled by the HR Professional

System – Organization Type

Oracle Core HR Organization Type

HR Professional

CHR – 01.5

HR Professional should be able to define organization hierarchy (Department, Section, Branch, Center, Office) and be able to update the hierarchy, whenever required

System – Organization Hierarchy

Oracle Core HR Organization Hierarchy

HR Professional



CHR - Locations

Process: CHR – Locations


Date: 27-Mar-2014





Priority (H, M, L):L

Core? (Y/N): Y


Description: FUJCCI HR Department should be able to enter and maintain FUJCCI Locations in Oracle HRMS – Core HR

Assumptions N/A

EventDescription:

This event will be initiated when HR needs to do the following: Create/Define New Locations Update Locations

Number:CHR – 02

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Locations on Oracle HRMS – Core HR

Process ID #


Result Agent Status

CHR – 02.1

HR Professional should be able to do the following: Create/Define Locations Update Locations Inactivate Locations (End Date Locations)

System – Locations Oracle Core HR

Locations Created, Updated,Inactivated

HR Professional



CHR – Grade Structure

Process: CHR – Grade Structure


Date: 27-Mar-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to enter and maintain FUJCCI Grade Structure in Oracle HRMS – Core HR

Assumptions N/A

Event


Create/Define New Grades Update Grades Define & Maintain Grade Rate (Salary Ranges for Grades)

Number:CHR – 03

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Grade Structure on Oracle HRMS – Core HR

Process ID # Description Type

ElementaryBusiness Function

Result Agent Status

CHR – 03.1

HR Professional should be able to do the following: Create/Define Grades Update Grades End Date Grades

System – Grade Description Oracle Core HR

GradesCreated, Updated,Inactivated

HR Professional

CHR – 03.2Following FUJCCI Grade Levels should be defined in the system:

1 ,2,3,4,5,6,7,8,9,10,11,12,13,14

System – Grade Description Oracle Core HR

Grades Defined/Created HR Professional

CHR – 03.3 Salary ranges for each grade level could be defined in the system

System – Grade Rate

Oracle Core HR Grades Defined HR Professional



CHR – Jobs

Process: CHR – Jobs


Date: 27-Mar-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to enter and maintain FUJCCI Jobs (Functional Titles/Designations) in Oracle HRMS – Core HR

Assumptions N/A

EventDescription:

This event will be initiated when HR needs to do the following: Create/Define New Jobs Update Jobs

Number:CHR – 04

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Jobs (Functional Titles/Designations) on Oracle HRMS – Core HR

Process ID #


Result Agent Status

CHR – 04.1

HR Professional should be able to do the following: Create/Define Jobs Update Jobs End Date Jobs

System – Jobs Oracle Core HR

JobsCreated, Updated,Inactivated

HR Professional

CHR – 04.2 Jobs should be associated to valid grades System – Jobs Oracle Core HR Jobs - Valid Grades

HR Professional

CHR – 04.3 System should be able to keep job names in Arabic as well

System – Jobs Oracle Core HR Jobs - Valid Grades

HR Professional



CHR – Employee/Personnel Structure

Process: CHR – Employee/Personnel Structure


Date: 27-Mar-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to enter and maintain FUJCCI Employees/Personnel Structure in Oracle HRMS – Core HR

Assumptions N/A

Event Description:This event will be initiated when HR needs to do the following:

Define Employee /Labor Contracts TypeNumber:

CHR – 07Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Employees/Personnel Structure on Oracle HRMS – Core HR

Process ID #


Result Agent Status

CHR – 07.1

System should be able to record and maintain following employee types:

UAE National Expat Special Contract

System – Person Types Oracle Core HR

Person Types Updated HR Professional

CHR – 07.2 System should be able to record and maintain candidates and applicant records

System – Person Types

Oracle Core HR Person Types Updated

HR Professional

CHR – 07.3 System should be able to record and maintain Contacts and External records

System – Person Types

Oracle Core HR Person Types Updated

HR Professional

CHR – 07.4System should be able to allow transfers from Trainees to Direct Hires

System – Enter & Maintain – Assignment

Oracle Core HRTrainees transferred to Direct Hires

HR Professional



CHR – Employee Basic/Personal Information

Process: CHR – Employee Basic/Personal Information


Date: 25-Sep-2012






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to enter and maintain FUJCCI Employee Basic/Personal Information in Oracle HRMS – Core HR

Assumptions N/A

Event


Hire Applicant Create Employee Update Employee

Number:CHR – 08

Type: System


Mechanisms:FUJCCI HR Department should be able to enter and maintain FUJCCI Employee Basic/Personal Information in Oracle HRMS – Core HR

Process ID #


Result Agent Status

CHR – 08.1HR Professional should be able to create and maintain employee records.

System – People – Enter and Maintain Oracle Core HR

Employee Created & Updated

HR Professional

CHR – 08.2 System should allow to maintain the following employee basic/personal information:

Employee Name - Title - First Name - Father Name - Grandfather Name - Great Grandfather Name- Family Name

Employee Number auto generation number ( administration letter number + hire date+0001)

Emirates ID Number Gender Birth Date

System – People – Enter and Maintain

Oracle Core HR Employee Created & Updated

HR Professional



Process ID #


Result Agent Status

Place of Birth Age Social/Marital Status Administration Letter Number Hire Date Email Address (Official Email Address) Office Extension Number Nationality at Birth Present Nationality Educational Level Religion

CHR – 08.3System should also allow to enter/update employee names in Arabic

System – People – Enter and Maintain Oracle Core HR

Employee Created & Updated

HR Professional



CHR – Employee Assignment Information

Process: CHR – Employee Assignment Information


Date: 27-Mar-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to enter and maintain FUJCCI Employee Assignment (Employee Organization, Job Detail) in Oracle HRMS – Core HR

Assumptions N/A

Event


Hire Applicant Create Employee Update Employee

Number:CHR – 09

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Employee Assignment (Employee Organization, Job Detail) in Oracle HRMS – Core HR

Process ID #


Result Agent Status

CHR – 09.1HR Professional should be able to create and maintain Employee Assignment records.

System – People – Enter and Maintain - Assignment

Oracle Core HREmployee Assignment Updated

HR Professional

CHR – 09.2System should pop up a warning message to notify the mismatch of Job and Grades


Oracle Core HR

Employee Assignment – Warning Message displayed

HR Professional

CHR – 09.3System should be able to record and maintain employee’s Current Working Status (People Group Field)


Oracle Core HREmployee Assignment HR Professional



CHR – Employee Address

Process: CHR – Employee Address


Date: 27-Mar-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to enter and maintain FUJCCI Employee Addresses in Oracle HRMS – Core HR

Assumptions N/A

EventDescription:

This event will be initiated when HR needs to do the following: Enter Employee Address Update Employee Address

Number:CHR – 10

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Employee Addresses in Oracle HRMS – Core HR

Process ID #


Result Agent Status

CHR – 10.1 HR Professional should be able to enter and maintain Employee Addresses in the system

System – People – Enter and Maintain - Address

Oracle Core HR

Employee Address Created, Updated

HR Professional

CHR – 10.2

HR Professional should be able to enter and maintain multiple addresses for employees wherever needed, differentiated by the following address type:

Current/Present/UAE Address Home Country / Permanent Address


Oracle Core HR


HR Professional

CHR – 10.3Following Address Styles:

- United Arab Emirates- Generic (For all other countries)


Oracle Core HR


HR Professional



CHR – Employee Phone Numbers

Process: CHR – Employee Phone Numbers


Date: 27-Mar-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to enter and maintain Employee Phone/Contact Numbers in Oracle HRMS – Core HR

Assumptions N/A

EventDescription:

This event will be initiated when HR needs to do the following: Enter Employee Phone Numbers Update Employee Phone Numbers

Number:CHR – 11

Type: System


Mechanisms:HR Business User / Personnel to maintain Employee Phone/Contact Numbers in Oracle HRMS – Core HR

Process ID #


Result Agent Status

CHR – 11.1 HR Professional should be able to enter and maintain Employee contact numbers in the system

System – Employee – Phones

Oracle Core HR

Employee Phone Numbers Created, Updated

HR Professional

CHR – 11.2

HR Professional should be able to enter and maintain following types of Phone/contact numbers:

Cell/Mobile Phone Home Work

System – Employee – Phones Oracle Core HR

Employee Phone Numbers Created, Updated

HR Professional



CHR – Employee Contact/Dependents/Beneficiaries Information

Process: CHR – Employee Contact/Dependents/Beneficiaries Information


Date: 27-Mar-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to enter and maintain FUJCCI Employee Contact/Dependents/Beneficiaries Information in Oracle HRMS – Core HR

Assumptions N/A

EventDescription:

This event will be initiated when HR needs to do the following: Create Employee Contact Update Employee Contact

Number:CHR – 12

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Employee Contact/Dependents/Beneficiaries Information in Oracle HRMS – Core HR



Result Agent Status

CHR – 12.1HR Professional should be able to enter and maintain employee contacts (Emergency Contacts / Dependents / Beneficiaries) information in the system

System – Employee – Contacts

Oracle Core HR

Employee Contacts Created, Updated

HR Professional

CHR – 12.2

HR Professional should be able to save following information:

Social Status Passport Expiry Date Visa Expiry Date Residence Visa (Check Option) Life Insurance Beneficiaries (Yes / No) Health Insurance (SIT : Employee Name ,

Insurance Card number , insurance grade , company name , issue date , expiry date)

Housing allowance Transportation Allowance Cost of living Allowance

System – Employee – Contacts Oracle Core HR


HR Professional





Result Agent Status

CHR – 12.3

System should send an email alert to the following personnel when the employee’s contact’s passport or visa is about to be expired:

Respective Employee HR Officer

System – Employee – Contacts Oracle Core HR


HR Professional

CHR – 12.4

System should send an email alert to HR Officer to request the issuance of Daman Health Insurance Card to the employee’s contact every month till the Daman Card has been issued

System – Employee – Contacts

Oracle Core HR Email Alert HR Professional



CHR – Employee Qualifications

Process: CHR – Employee Qualifications


Date: 27-Mar-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to enter and update Employee Qualification Details in Oracle HRMS – Core HR

Assumptions N/A


Enter / Update Employee QualificationNumber:



Mechanisms:HR Business User / Personnel to enter and update Employee Qualification Details in Oracle HRMS – Core HR

Process ID #


Result Agent Status

CHR – 13.1 HR Professional should be able to enter Employee Qualification details in the system

System – Employee – Qualifications

Oracle Core HR Qualification record created

HR Professional

CHR – 13.2 No subject details is required System – Employee – Qualifications


HR Professional

CHR – 13.3 System should be able to record the tuition fee sponsorship information

System – Employee – Qualifications


HR Professional



CHR – Employee Termination

Process: CHR – Employee Termination


Date: 27-Mar-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to terminate employees in Oracle HRMS – Core HR

Assumptions N/A


Terminate EmployeesNumber:



Mechanisms:HR Business User / Personnel to terminate employees in Oracle HRMS – Core HR

Process ID #


Result Agent Status

CHR – 14.1 HR Professional should be able to enter the Employee Termination details

System – Employee – End Employment

Oracle Core HR Employee Terminated

HR Professional

CHR – 14.2 System should allow to enter resignation notification date and the actual termination date

System – Employee – End Employment

Oracle Core HR Employee Terminated

HR Professional

CHR – 14.3

System should be able to record following Leaving Reasons:

Resignation Retirement Deceased

System – Employee – End Employment Oracle Core HR

Employee Terminated HR Professional

CHR – 14.4

System should send email notifications to the following personnel / users notifying about the employee’s separation from the organization :

Supervisor HR Professional

System – Employee – End Employment Oracle Core HR

Employee Terminated HR Professional

CHR – 14.5 Letter – 1 (Resignation Acceptance Letter) System Core HR HR Letter HR ProfessionalCHR – 14.6 Letter – 2 (Final Settlement Receipt) System Core HR HR Letter HR ProfessionalCHR – 14.7 Letter – 2 (Experience Letter) System Core HR HR Letter HR Professional

CHR – 14.8System should allow HR Professional to reverse the Termination System Core HR

Employee Termination Reversed

HR Professional



Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date

Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date

Impact Date


Software

Rd 050 core_hr_v3_r_2