Mail merge - Get Complete Information !!

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    07-Nov-2014

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DESCRIPTION

Mail Merge ( http://www.msoutlooktools.com/category/mail-merge.html) is a utility of MS office software that provides to spread a single message numbers of persons by their name. One can share personalize emails data in groups at once. It is simplest way to communicate numbers of people with their own information. Simplest features of Mail Merge software are: Spread single letter, wedding card , greeting card etc to multiple people Available in all versions of MS Office Get release from multiple documentation maintenance Simplest to use

Transcript

<ul><li> 1. How to Use Mail Merge in Outlook? </li> <li> 2. Introduction About Mail Merge Features of Mail Merge Quick Steps to Merge Anything Advantage of Mail Merge Utility </li> <li> 3. About Mail Merge About Mail Merge When you want to send emails to recipients in address list, then you can use mail merge option to create the email messages. Each message contains the same kind of information and content part of each message is unique. Through this option, user can easily send any documents, presentations, admit cards to a number of users. </li> <li> 4. Mail merge option allows you to send or personalize messages to large no of peoples at once without them knowing who else you have sent it. This is an easy or secure way to have multiple messages look more effective, according to the need like: Birthday cards, login information, addresses etc. About Mail Merge </li> <li> 5. This article describes- How to use Mail merge in Outlook, Some of the advance features of the Mail merge are listed below: Letters can be personalized through Mail merge utility. Mail merge option available in all versions of MS office software. Mail merge option is used to create forms, letters, labels, recipient lists etc. Advance Features </li> <li> 6. Data Document Delivery Mail Merge </li> <li> 7. Whenever you need to send your personalize email to anyone through mail merge option of Outlook, then learn the quick steps carefully. Open Microsoft Outlook and go to the Contacts option in the navigation bar. Step 1: </li> <li> 8. Step 2: Click on view menu &gt;&gt; Current view &gt;&gt; By category for filter data that you want to keep visible for every time. </li> <li> 9. Step 3: Click on Tools &gt;&gt; Mail merge Note: When the Contact entries not showing in your list, at that time this option will not visible. To fix this issue, add your contacts or recipients </li> <li> 10. Step 4: To open Mail merge dialog box, click on Tools Menu&gt;&gt; Mail merge. </li> <li> 11. Step 5: After clicking on Mail merge option this dialog box appears on your screen Confirm the following options: All Contacts in current view: It shows all contacts from the current folder. Only Selected Contacts: If you want to choose manually then pick this option. From the Bottom of the dialog box, choose merge options like: Document type, merge two or merge subject line etc. After filling these options click on ok button. </li> <li> 12. Step 5: </li> <li> 13. Step 6: Microsoft Word document (Mailings tab) automatically opens on your screen Step 7: In Word document start typing or click on Start Mail merge &gt;&gt; Step by Step Mail Merge Wizard </li> <li> 14. Step 8: Choose create (New list) option from the right side navigation bar. A new address list box appears on your screen, fill all the required fields. </li> <li> 15. Step 9: Save your list into desired location and click to save button. </li> <li> 16. Step 10: Select how many documents or records you want to merge and click on ok button. </li> <li> 17. Step 11: On the Mailing tab, click to Send Email message &gt;&gt; Finish &amp; Merge. http://www.msoutlooktools.com/category/mail-merge.html </li> </ul>