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DOCUMENT MANAGEMENT SYSTEM(DMS)
How to choose the correct DMSTop 3 Recommendations
Less resource for Data entry?
Finding it difficult to
search your documents ?
STRUGGLING WITH MANAGING DOCUMENTs?
.
Document Management SystemA Document management system is software which allows storing, managing and keeping track of information in the form of electronic documents and can also manage entire
lifecycle of electronic documents stored.
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Organization Dealing with lots of Physical DocumentOrganization Dealing with lots of electronic document locallyOrganization having the need to access documents from any location
WHO REQUIRES A DMS ?
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DMS allows access to documents from anywhere and anytimeGreat Level of Security by setting permissions at different levelNo or very little organizational changes required, providing great benefitsRecent DMS are affordable hence it is not heavy on the accountBetter time management in a cost effective manner improving the performance
Reasons for implementing DMS
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Can the document management system integrate into your core business systems such as accounting, ERP etc?Will the document management system provide end-to-end complete solution?Does the software have well established customer base to cater to the needs of different sectors of the organizations?Is there an after sales support in terms of dedicated support team who can quickly respond to technical queries?Is the document management system easy to use and user-friendly? Does the supplier provide enough training sessions?
Questions to be asked while deciding for DMS
Ask The Vendor For A COMPLETE DEMO Before Selecting
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Essential Features for a DMS
File Structu
ringEasy to use File manage
ment System
CollaborationEasy
sharing and
access to
documents
Disaster
Recovery
Efficient data
back-up plan
Cloud BasedRemote access
to docume
nts
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PINPOINT-BEST OVERALLCost Available On Request
Platforms Mac/Window/Linux
Business size Small , Medium large
Deployment Cloud/ On premise
Highlights
Built in document handling capability. Built in electronic signature feature. Version control to monitor and review documents .Track user actions. Free trial download available.Excellent customer support.
Recommended
Software -1
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DOKMEE-Best Low cost System
Cost Starter: FreeBasic: $29.95 per month Professional: $39.95 per monthBusiness: 59.95 per monthEnterprise: 99.95 per month
Platforms Any web broweser
Business size Small , Medium largeDeployment Cloud/ SaaS
HighlightsLow cost affordable. Pay only a monthly fee for the service. Five price plans.Easy to use filing structure. Online accessibility. Mobile app.Backup included..
Recommended
Software -2
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E file Cabinet-Best for Virtual Teams
Cost Performance: $50 per user/mProfessional: $65 per user /mEnterprise:Price on Request
Platforms Mac/Window/Linux
Business size Small
Deployment Cloud/ PC
HighlightsSecure cloud based and desktop storage solution.Login into the system from any computer or mobile device.Role based permission settinge Signature integration.File sharing & Version control.Workflow management.Mobile app.Ability to create templates.Backup service (for desktop.
Recommended
Software -3
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Still Need More Help?For Free Consultation
Please Visithttp://www.smemaxx.com/document-management-software