Document control and ERP

By Saiful Bahari

What is document control

• Also called DMS

• Used to track, manage & store documents & reduce paper

• Capable to keep a record of the various versions created & modified by different users

Advantages of DC• Centrally stored documentation is available & can be safeguarded

• Saves time & money

• Avoid unnecessary duplicate efforts & duplicate documentation

• Publishing is simplified

• System controls the workflows

• Archiving as easy as 1-2-3

What is Enterprise Resource Planning

• ERP is a business process management software

• Functions by allowing organization to use a system of integrated applications to manage business & automate back office functions

• Operations include product planning, development, manufacturing, HR, inventory, order management, CRM, sales & marketing

ERP (further explanation)

• ERP software integrates various functions into one complete system to streamline processes & information across the organization

• Shared database and offers synchronized reporting and automation

• Portal/dashboard to enable employees to understand business performance on key metrics

Type & Vendors of ERP

Advantages of Cloud ERP• Predictable costs over time

• Cheaper upfront investment

• No additional hardware investments

• Data security in the hands of vendor

• Offer greater stability & continuous updates from vendor as a result of less customization

• Organizations can work with vendors to see what changes can be made

• Typically takes less time to implement

• Easier to scale one’s growth with Cloud ERP