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One complete IT Solution for Construction ...
WE DO NOT JUST SELL THE PRODUCTS WE SELL THE BENEFITS
Construcon Informaon Management System (CIMS)
CIMS is a comprehensive, integrated and integrave, modularized, customizable and user-friendlyConstrucon Informaon Management System, ideal for organizaons engaged in construcon projects and businesses. Owing to its highly customizable feature, CIMS can be configured suitably and implemented quickly, thus reducing the cost of implementaon, and also the me to gain the benefits in terms of producvity and profitability.
“company URC Construcon with over 58 years of construconCIMS developed based on first hand input from our parent
experience in execung more than 600 Projects
History 07
Building Naon’s Ambion Since 1956
Shri. U.R. ChinnusamyFounder, URC Group
URC CONSTRUCTION (P) LTDCIMS, a product developed and promoted by acompany which is into the Construcon Industry for over 58 yearsStarted by U R Chinnusamy in 1956.Contract construcon company to a leading construcon services companyknown for it’s quality and engineering capability.Vercals: Buildings & Factories, Railways, Metro Rails, Oil & Gas Pipeline,Airports, Power, Water & Irrigaon, Roads & Bridges across India.
History 09
WINDOWS & WEB
(Selecve–Supplier/
Sub-Contractor Portals)
CUSTOMIZABLE
EASY TO
LEGACY SYSTEMS
MULTI - CURRENCYREPORT
SINTEGRATE WITH
SELF ATTACHMENTS
WORK FLOW DEFINITION
(Authorizaons based on
ATTRIBUTE BASEDMANAGEABILIT
Y& ESCALATION
TERMS & CONDITIONS
values/levels)
DRILL DOWN
ALERTS TO MOBILE,
OFFLINE DASHBOARDS &
TO MS-EXCEL/ PDF
FACILITY
E-MAIL & APPLICATION
DATA UPDATES
REPORTS EXPORTABLE
DEPLOYMENT ARCHITECTURE DIAGRAM
Data Center Web Server
Site -1
Site - 2Dashboard /Approval
Head Office
DASHBOARD
DASHBOARD
Mobile InterfaceWork Flow
Mobile InterfaceWork Flow
PROCESS FLOW
Projects
Business Development
Planning & Budgeng Material
Management
Plant &Machin
ery
Subcontracts
Labour
Execuon & MonitoringHRMS Overhead
s
Client Billing
Safety & Quality
Project Closure
Progress & Change Requests
Finance & Accounts
CIMS 13
REPORTS
ExecuonLabour VarianceClient Bill vs Sub-Contractor VarianceProducvityCurrent Execuon StatusProject Status
Business DevelopmentEnquiry History Tender Trends Lost Bid Analysis
Planning & MonitoringAccepted Cost EsmaonJob Cost Report Job Cost Ledger Detailed Rate Analysis Budget Variance( Cumulave & Monthwise ) Material Reconciliaon
Material ManagementIndent / Supplier SummaryComparive StatementsPO TrackingAge-wise Stock AnalysisMaterial Trend Analysis
FinanceProfit & Loss( Sitewise & Consolidated ) Job Performance Analysis Receivables & Payables Ageing AnalysisTDS Analysis
Human ResourceTransfersSalary SummaryMan-Days TrendMan-Power Cost Trend
Plant & MachineryStatus of Request vs DeliveryProducvity Maintenance Fuel EfficiencyEquipment History Card
Sales & CRMLead Status Report Overdue Follow-ups Lead SummarySales Order Detailed ReportAllotment Leer Demand Leer Sales Agreement
CIMS 15
MODULES
01 Business DevelopmentEnquiriesSite InvesgaonsNegoaons What if Analysis Lost Bid Analysis
02 Planning & BudgengAgreementsWBS (Work Breakdown Structure) SchedulingRate UpdaonRevisionsMS-Project / Primavera Integraon03 ExecuonProject Sengs Drawing Management Execute & MonitorAlert & Measure DeviaonsBudget Overrides Labour Management BOQ & Amendments MeasurementsClient Invoice & Cerficaons
ServicesSub-Contractors Service Providers Pieceworkers Work Requests Work Orders CerficaonsAdvances & Recoveries
04 06Real Estate & Property DevelopmentSales Enquires & Follow-upsProperty BookingsTransfers ( Property / Ownership ) Stagewise BillsMaintenance / Other ServicesAddional Works
MachineryBudget Controlled Mobilizaon Requests Hire Order- Direct / Comparive Compare Hire QuotaonsHire OrdersReceiptsSite TransfersMachinery LogPrevenve & Correcve Maintenance
Human ResourceRecruitmentA endanceTime Office ( A endance, Leave & Permission ) PayrollStatutory ComplianceTrainingAppraisal
07
08 Finance & AccountsGeneral Ledger Accounts Payables Accounts Receivables Fixed & AssetsCost Accounng Bank Guarantee Leer of Credit Insurance
05 Material ManagementBudget Controlled Requisions Purchase Orders- Direct / Comparive Vendor RangsSupplier Portal Trip Sheets Goods ReceiptsBudget Controlled Indents & IssuesStock Adjustments Site Transfers Physical Verificaon
CIMS 17
PROCESS FLOW - BUSINESS DEVELOPMENT
Site Invesgaons/ Business
Pre-Qualificaon Tender Document Receipt
Tender Negoaons Tender Working
Submission
Awarded / Not Awar
Agreement CreaonClose Enquiry
BUSINESS DEVELOPMENT
his module handles business enquiries, pre-qualificaon process cycle, tender receipts,site invesgaons, rate enquiries, tender workings, submission, and negoaons. It also facilitates historic similar tender analysis to sharpen pricing and margin workings to
Tfacilitate strategic negoaon.
Module processes at a glance:
Module documents/reports at a glance:
Rate Enquiries
Interlinking acvies between new tender and tender history
Revised working for tenders Site invesgaon analysis Enquiries to
service providers / suppliers without procurement cycle
Fetching rates from the past history
Pending Business Enquiries to process
Enquiry StatusTenders, Bids, with Enclosures Contracts Acceptance; Amendments Site invesgaon analysisComparison report with the previous tenders
CIMS 19
hp://www
PROCESS FLOW - REALITY SALES
Project Creaon Websites
Campaigns
Sales & Markeng Plan
Referral Management Change/Support
RequestLeads
Sales Team
Follow-ups
Site Visits
cceptance
Negoaons
Negoaons
Cancel
progress / Billing
Progress/Billing
RHand-Over
A
R
Proposal
cceptance Neg
eceivables
.
REALTY SALES
his module helps to capture the sales enquiries and the support acvies. It alsominimizes the risk of missing any enquiries / follow-ups. This helps to manage / track the individual's sales performance and the enre sales cycle from a prospect to a customer.
TIt also supports to manage / keep checks on the a er sales formalies like generang DemandLe ers, Interest Calculaons etc…This module helps to generate and send the bulk demand le ers & payment follow-ups via.email / SMS. Scheduled email / SMS alerts can be generated during various stages of the project execuon.
Module processes at a glance:
Module documents/reports at a glance:
Sales, Enquiry Followup Booking Transfers / cancellaon Stage wise Billing Maintenance / Other Services Addional Works
Sales Trend
Enquiry History Enquiry vz Booking Enquiry Status
CIMS 21
PROCESS FLOW - PROJECT PLANNING & ESTIMATION
roject Creaon Project Features
Drawing Management
BOQ
WBS (BOQ Analysis)
Scheduling
(MS Project / Primavera)
Budget
Rate Analysis
PROJECT PLANNING & ESTIMATION
his module enables the user to plan the enre project with resources, including mebased commitment of work acvies covered in the Successful Bids / Contracts.
T
Module processes at a glance:
Module documents/reports at a glance:
Preliminary budgets for tasks and materialsneeded for the project, to be used in preparing calls for tenders / response to tenders.
Accepted cost esmaon
Resource based schedules
Time based resources
Firm budgets that include the
detailedworkload, expense and material calculaons
Cash flow
Fund flow
Price lists and costs for previous plans andtenders and that facilitate calculaon of precise expenses of the project and also comparison of service providers / suppliers rates from the past history
CIMS 23
PROCESS FLOW - EXECUTION & MONITORING
Advance
Work Order RequestBudge
t
Change Reques
Progress
Work Order
Measurements
ProgrBudget Amendments
er A endance
Client Bills
Sub Contract Measur
Advances/Claims/Recoveries
Receivables
Cerficaon Sub Contract Bills
Advance & Others
Adjustment
Variance Analysis
Cerficaon Payables
EXECUTION & MONITORING
roject Execuon module is a powerful project management tool to monitor andmanage projects, incorporang various capabilies and features like deviaon alerts and analysis, project evaluaon, design-to-cost engineering to opmize construcon
Pcosts; quality management - plan, collect, sele, and evaluate quality related to costs. Thesoluon includes features that provide data to determine standard or user defined quality scores.Module processes at a glance:
Module documents/reports at a glance:
Labour a endance
Value of work completed Labour wise value / quanty of work done Labour bills Client Bills
Project execuon management
Labour a endance / subcontractor a endance maintenanceMaintain detailed library of resources, units, overhead charges and acviesMonitor Progress at all sitesAlert for and measure of deviaonsManage inventory at sitesAnalyze warehouse acvies, including flow of materials versus workloadsRecord Labour Deployment and material consumponLabour billing managementClient billing management
CIMS 25
PROCESS FLOW - MATERIAL MANAGEMENT
Budget / Capex ?
chase Requeston
Client / Sub Con
Issues
for Deviaon
ExecuonReceipt
/ Contractor /
Machinery
Stock
Invoicing
Returns
Purchase Order
Amendments
Payables
Excess / Shortage Notes
MATERIAL MANAGEMENT
his modules cover the enre purchase and stores funcons of the enterprise. Tightlyintegrated with modules / sub-modules like Payables, Payments and tax-related legal compliance, this module enables Purchase and Store Managers to plan and monitor:
Trelaons with vendors, stock levels, purchase analysis, opmizaon of supply chain acviesand costs in real me.Module processes at a glance:
Module documents/reports at a glance:
Vendor Detail List
Indent details reportEnquiries Quotaons Purchase Order Store Receipt Note Purchase InvoicePayment authencaon, budget allocaons etc.Stock Report (Updated Stock, Stock as ondate, Periodic Stock)
Get complete purchase history such as cost average,cost difference and average lead-me for each vendor, item and delivery schedulesSupports standard cosng methodsTemplate supported for calculaon of taxes and vendor terms & condionsMaintain Product wise preferred vendor listPrepare Purchase Bill based on GRNTrack transfer of stock from company to work site and vice-versaUpdate stock a er receipt of resourcesPrice comparisons of quotaon and finalizaon of best quotaonGeneraon of request for quotaonCompilaon of available resources from various project sites for procurement analysis. This helps procurement of the right material at the right me and at the right placeRequisions linked to project planStock Balancing, TransferGenerate material receipt
CIMS 27
PROCESS FLOW - PLANT & MACHINERY
QuotaonMobilizaon RequisionProject Plan
Hire
Allocaon Comparave Statement /Negoaon
TransferRequest
Hire Enquiry
chase Requision
e Orders
Hire OrderAmendment
Transfer
Receipt
Usage Log
Payables
Hire Bill
Machinery Status
(Idle/ Breakdown/
Use)
Stock
Maintenance
Advance & Others
Adjustment
Pur
PLANT & MACHINERY / FORMWORKS
his module covers all processes and funcons relang to planning, procuring,T moving, using and maintainingconstrucon projects.
every piece of machinery required / engaged
in
Module processes at a glance:
Module documents/reports at a glance:
Analysis for Capital PurchaseEquipments HiringUsage Cosng, MaintenanceModule documents/reports at a glance: Equipment UsageEfficiency & Effecveness MeasuresBillingMaintenance
Equipment Register
Usage History Replacement Analysis Usage Costs Maintenance
CIMS 29
PROCESS FLOW - HUMAN RESOURCE
Employee Request
Project Plans
Leave Management
Recruitment Process
A endance
Salary Process
Salary Structure
Payables / Statutory
HUMAN RESOURCE
his module enables the user to plan the enre project with resources, including mebased commitment of work acvies covered in the successful Bids / contracts.
T
Module processes at a glance:
Module documents/reports at a glance:
HiringMaintenance of Employee Details and history of serviceLeave AdministraonWelfare, Perquisites, Loan AdministraonPayrollTraining & DevelopmentAppraisals, Promoons
MIS reports
Leave Balance as well as detailsVouchersSalary StructureStatutory compliancesMIS on producvity, competence
CIMS 31
PROCESS FLOW - FINANCE & ACCOUNTS
Project Plan
Stock Management
Work Orders Cerficaons Client Bills / Receivables
StockJournals
Payables Statutor
yPayables
Advances Receivable
s
Vouchers onciliaonDay
ControlsMonth
ControlsFin. Year
Management
TaxaonTDSService TaxTCS VAT
GeneralLedger
AgeingAnalysis
BankGuarantee
Le er of
Credit
MIS
FINANCE & ACCOUNTS
his core module meets almost all accounng requirements, with special emphasis onraos and measures specific to construcon business. It enables opmized accounng, integra ng payroll, purchase, business development, project planning, project
Texecu on and maintenance modules thus delivering a comprehensive picture of theenterprise's financial robustness at any given point of me. Both consolidated as well as site- wise profitability and performance analyses are facilitated. Its integrated approach delivers control, speed and responsiveness with cost savings.Module processes at a glance:
Module documents/reports at a glance:
Maintain financial year wise transacon detailsDefine and generate different types of vouchers such as Credit, Internal Transfer, Journal and Pey cash, as desired by the userCalculate all tax related computaons, to ascertain and comply with legal requirements with all payments and receiptsMaintain and manage Receivables and PayablesBank reconciliaonAccounng with construcon-specific funconaliesJob cost reporng in real-me, including work-in- progress schedules and detailed bonding reportsBilling and cost tracking by lot, plan and elevaonsInterface with A endance-Payroll-related devices, including me cardsResidenal templates for housing developmentsBuyer opons and change order tracking soware to capture revenue for work outside a job's original scope
Balance Sheet / Projectwise Balance Sheet
Trial Balance / Projectwise Trial BalanceProfit and Loss Account / Projectwise P & L AccountAccount Books like day cash, bank transacons etc.General Ledger and mulple ledgersStock ReportAgeing Analysis - Debtors / CreditorsMIS RepotsCash Flow Analysis Fund Flow Analysis Rao Analysis
CIMS 33
TECHNOLOGIES
Technologies
35
beyond impossible...India | Indonesia | Malaysia |
Oman | UAEwww.urcinfotec.
comURC Infotec is a team of young and energec techno entrepreneurs, engaged in designing, developing and deploying Enterprise Systems and Soluons
(ESS), both as products and services. Its strength is derived from the backing of URC Construcon (P) Ltd., a construcon group well known in India, with over 58 years of construcon experience in execung more than 600 projects.
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