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8 Steps to Successful CMMS Implementationwith Craig Shepard
We will begin the webinar shortly.1 Eastern
12 Central11 Mountain10 Pacific
For audio:In U.S. and Canada dial 1-866-740-1260
International dial 303-248-0285
Access code 3283235
About MicroMain• Headquarters in Austin, TX• We’ve been providing facilities with award-winning asset
maintenance and facility management software since 1991
• MicroMain offers CMMS, CAFM and Capital Planning software and services
• Special version for Healthcare
Our Customers• Over 3,700 customers worldwide
Walter Reed Hospital
Implementing new CMMS?
Today we’ll review best practices in CMMS use, the implementation process and provide 8 important steps you’ll need to take to ensure successful CMMS implementation.
CMMS Review• Define requirements including:
• Goals• Expectations• System configuration (hardware and software)• Training
• Choose a CMMS that meets your requirements
Use a CMMS to:
Effectively manage day-to-day maintenance• Creation and execution of work orders• Performance of Preventative Maintenance (PM)• Assets (buildings rooms, offices, equipment)• Appropriate parts inventory• Timely creation of purchase orders • Inspection performance, including inspection failures• Fleets
Long-term:• Create reports to acquire data that helps you improve
performance and processes and reduce costs
CMMS Implementation ProcessIdentity
your needs
Research & contact vendors
Schedule web demos
Choose a vendor
Prep Implementa
tion
Implement
Review
1. Take Inventory / Do your Homework
Review the properties, equipment, parts, labor and vehicles you want to manage with the CMMS
Consider any unique situations
Many CMMS implementations fail because the database is improperly set up to manage daily activities and report on items critical to success
2. Outline Critical PMs
Schedule PMs to keep your equipment up and running
Use the Auto Task Scheduler to automate PM work orders
A primary source of cost savings from a CMMS is the direct result of effective PM and inspection management
• Reduce failures and emergencies• Increase the useable life of your assets
3. Consult With IT
Even if you implement a hosted solution, you may still need support from IT to ensure your network can deliver good performance at peak times
Determine who will provide support when issues arise
Understanding all of the technical components of your CMMS will help you avoid delays if problems occur
4. Prepare Data
Clean up data before you import to ensure your data is accurate and in appropriate data fields to provide the results you expect
Consult with your vendor: a CMMS vendor can add significant value when helping you prepare to import data
CMMS implementations are often delayed when parties don’t fully consider data import requirements
5. Test the System before Go-Live
Don’t waste valuable training time on a new CMMS system until data is imported and the system is tested
All CMMS vendors have stories about arriving on site to train and having to start by taking the server out of the box
Make good use of your training dollars by completing installation prior to scheduled training
6. Determine Reporting Needs
Discuss what types of reports will help you mange daily activities and long-term process improvements goals
Get input from staff, managers, and accounting
Thinking about reports ahead of time will help ensure that the system is set up, configured, and used in a way that will get you the information you need
7. Get Trained
Consider both depth and breadth when designing your training plan
You’ll want to get enough people trained so they can help each other with daily tasks -- plus a few key personnel trained on all aspects of the system and its administration
Consider purchasing future training, perhaps 6 months after implementation to create power-users
Make sure you are getting the most out of your CMMS by adequately training all users.
8. Audit your CMMS
Are you using the latest version of the software? Are you getting the reports you need? Are you fully utilizing the software’s capabilities?
Check with your users -- determine if anyone has questions or needs additional training
Performing periodic audits of your CMMS protects your investment and maximizes the maintenance savings for the organization.
CMMS Implementation ChecklistTake Inventory / Do your Homework
Outline critical PMs
Consult with IT
Prepare data
Test the System before Go-Live
Determine Reporting Needs
Get Trained
Audit CMMS Performance
Thank You
Are there any questions?
Chat your questions now or contact us:
Email: [email protected]
Phone: 888-888-1600 x271
Web: www.micromain.com
A link to the recording of the webinar will be emailed to you tomorrow.