Project Booklet

Description

Justification

Working with mid-sized NGOs in Turkey, the project aims to develop their performance through providing management consultancy. With a cooperation with AIESEC, international interns with management background are coming from different countries to develop topics like Structure, Marketing, Human Resources, Finance Structure, Financial Business Model (for a Social Sustainable organization), Strategy, Planning, Process optimization and creating performance indicators.

According to researches, the NGO Managers in Turkey, lead the organizations with passion, but most of them have lack of management skills which makes their NGOs low impactful.AIESEC brings in this project, int ernational interns (university students from 18-30 years or recent-graduated) to apply their knowledge in those organizations to make them more efficiency in order to make them have more results and bring more impact to the society.

Theme Consultancy in Business and Development.

Target Audience Mid-sized NGOs in Turkey 1

Benefits for stakeholders

·Improvement of performance in order to make the organization more impactful.

·Getting know-how from interns from TOP universities worldwide.

Getting an international point of view by working with the interns in an international working environment.

International Interns·Getting a practical management and consultancy experience;

·High level of responsibility;

·Causing a positive impact on the Turkish society;

Working in an international environment;

NGO`S

2Tim

elin

e

RA: September to October/ March to April (Determine what are the NGOs needs during sales meetings (this information will be needed during matching interviews to select the intern). Each NGO should take 5 interns (minimum 4). Ex1: If the NGO has only two needs like MKT and Process optimization (we would have 2 interns for MKT, 2 for Process optimization and 1 TLP / Ex2: If the NGO has four needs like HR, FINance structure, finance business model and creating indicators, then each intern should be assigned to one role and the TLP to do both the activities and have the team management role).

MA: October to December / April to June RE: December to January / June to August

OCP Selection: September to October/ March to April OC Selection: September to October/ March to April

ResourcesFood

Transportation

Accommodation

Structure to work

Structure for Orientation Week

Airport pick-up

First day of work transportation

Materials

Registration fee

Costs

NGOs

Interns

AIESEC or NGOs

NGOs

AIESEC

AIESEC members or Interns

AIESEC members or Interns

AIESEC

NGOs

Responsible

Total costs

Global Village In a public place

Company (if possible)

Company (if possible)

Sponsors Responsible

1 TMP

2 TMP

3 TMP

1 OCP + 3 Ocs

1 OCP + 4 Ocs

1 OCP + 5 OCs

5 to 10

10 to 20

15 to 30

20 to 40

30 to 50

40 to 60

# Members / Ocs Responsible

3

Project Timeline

1st

weekOrientation Week:

1st day: Getting to know each other, cultural day, presentations, dynamics

2nd day: AIESEC, clarity of why, NPS, leadership survey

3rd day: Getting to know the NGO (a NGO representative could come to the office or the interns

could go to the NGOs office), after that, come up with team strategies

4th day: Functional meeting with interns from other NGOs

5th day: Social activities (Getting to know the city and socializing)

They are going to the NGO to check the plan;

Plan implementation after feedbacks;2nd

week

3rd

week Plan implementation

4th

weekPlan implementation

Report building

NGO Manager Meeting for presenting the first version of the report

Present the report to AIESEC in the Functional Meeting

Plan implementation

Report building after feedbacks5th

week

Report building

NGO Manager Meeting for presenting the last version of the report

Present the final report to AIESEC in the Functional Meeting

6th

week

4

Giving consultancy to the NGO on one specific topic (Strucutre, HR, FIN, MKT, Strategy, Plan, Process Optimization, Performance Indicators) which will be define among with the team and depending on the NGO's needs.

Analyzing the NGO's needs and reality;

Planning and executing the NGO's development plan on your specific function as a team;

Attending to the meetings with AIESEC and other interns (weekly);

Preparing the report for presenting to the NGO Managers along with the team;

Collecting NGO surveys and filling AIESEC surveys;

Job Description for TMP

5

Job Description for TLPGiving consultancy to the NGO and to the other interns about (Strucutre, HR, FIN, MKT, Strategy, Plan, Process Optimization, Performance Indicators) which will be define among with the team and depending on the NGO's needs.

Analyzing the NGO's needs and reality;

Planning and executing the NGO's development plan on your specific function as a team;

Attending to the meetings with AIESEC and organizing meetings with the other interns as a team leader (weekly);

Preparing the report for presenting to the NGO Managers along with the team;

Collecting NGO surveys and filling AIESEC surveys;

·General ones:

oKPI: NPScore (MA, RE), NPS response rate, RA, MA, # NGOs

oMoS: # RE, NPScore completed

·Project indicators:

oKPI: # of team meetings, # of report presented to the NGO Managers and AIESEC,

% of attendance to the Functional meetings, % of attendance to the orientation week,

# of topics analyzed in each function;

oMoS: NGO Survey's score (applied twice, first in the first week and

the other one in the last week – compare)

MOS & KPI:

MC AIESEC in Turkey 2014-2015