A Brief Overview of the Vestrics

OCULAR – Solution Architecture

SAP Business OneStandard Functionality OCULAR Functionality

SAP Business One SDKDI UI

SAP Business One Logic Layer

SAP Business One Database Connection LayerSBO

Standard

UDF’s UDT’s and

UDO’s

OCULAR - Complete Solution for Optical retail and wholesale

distribution

• OCULAR is an end to end Optical retail management solution that

covers all processes from Optometric prescription to POS to store

and head office operations

• Around twelve optical retail chains with 100+ users are using the

solution over the past 8 years

• OCULAR setup can scale up to complex multi store environment

with complete integration with day to day business operations

allowing the management team at heads office to have complete

data of stores

• It contains industry leading configuration functions in area such as

tracking of prescription and customer visit details, inventory

tracking by using barcode, pricing, discounts, exchange and SMS

integration

OCULAR – Process diagram - Sales Process

Start Customer Registration

Refraction and Prescription

entryOrder Screen

Sales Order Sent for fittingAdvance Payment

(Incoming Payment)

Prescription Sales Invoice

BP Activity for feedback

Fitting dash board

Customer Master

Cancel Lens purchase

Order

Lens Purchase Return

Assign Technician

Lens Goods Receipt PO

Lens Quality Management

Sent to Outlet/Store

Lens Purchase Order

Order Screen

Start

A/P InvoiceOutgoing Payment

OCULAR – Process diagram – Frames/Sun Glass Purchase Process/Inventory Management

Start Purchase Indent - Optical

Item Creation based on the specification

Purchase Order

GRPO

A/P Invoice

Outgoing Payment

Central Warehouse

Inventory Transfer Request/Inventory replenishment recommendation

Inventory Transfer

Outlet/Store warehouse

OCULAR – SBO Touch Points

Sales Process

Customer Master

Order Screen Sales OrderAdvance Payment

Prescription A/R Invoice Final PaymentCustomer Feedback

Fitting Process

Fitting Dash Board

Fitting Screen/Quality

Lens PO Lens GRPO

Purchase Return Lens

A/P Invoice Lens

A/P Credit Note

Vendor Payment

Purchase Process and

Inventory

Purchase Indent

Item Creation Item MasterPurchase

Order

GRPOInventory

Replenishment

Inventory Transfer

Inventory counting

Other Features

Reward PointsSchemes and

OffersCustomer Health

HistoryCustomer Walk in

Store/Outlet Expenses

Tax configuration by location

OCULAR – Solution Highlights

• Centralized Purchase process

• Centralized invoice and vendor payment

• Stock transfer from HO to Outlets/Outlet to outlet

• Single data entry screen to enter the sales order details, customer prescription and advance collection

• Complete integration with HO/Outlets/Fitting Lab

• Fitting lab management i.e. receipt of lens/fitting process/lens breakage

• Performing of Lens quality test i.e. after receipt of lens and after fitting

• Sales employee performance tracking and commission calculation

• Tracking of Fitter performance

• CRM Process : Schemes, Promotion activities

• Cash management at outlet level and centralized finance posting

• Barcode generation, SMS and E –Mail integration

Benefits

• OCULAR is ideal for both high volume retail operations and high service speciality optical stores

• High volume retailers like it’s quick service interface, High service retailers will appreciate the many complex orders fulfilment option and customized ticket billing

• 360 degree visibility of the retail operations and takes away challenges due to geographical spared of operations to reduce the overall solution maintenance cost

• Centralized control allows for effective inventory management by providing complete inventory visibility across retail chains

• Retailers can now execute store and SKU specific promotions there by increasing turnover and profit margin

• Configurable up sales cross sales and inter store transfers to ensure that the customer does not leave the store

• Effective inventory and stock planning removing over stock and understock situation

• Control mechanism to reduce pilferages at stores

2015

2016

2017

Reports

• Daily collection Report (Consolidate / by store)

• Profitability reports (Consolidate / by store / by item group )

• Stock report by age

• Sales employee commission

• Inventory posting list

• Purchase analysis

• Customer/Vendor aging

• Stock transfer report (transfer from HO or between the stores)

• Expenses by store

• Outlet performance

• Brand wise sales,

Who would benefit

• Forward looking the optical retails, who are looking to expand the operations

• Retailers having 1 to 500 optical retail stores and looking to increase their process efficiency by deploying a formal enterprise application and complete retail application

• Indicate inventory visibility across all the stores

• Week inventory and stock planning leading to over stock and under stock situations

OCULAR – Customer List

1. Bon-Ton Opticals - Delhi2. Laxmi Opticians - Delhi3. Turakhia Opticals - Chennai4. Shone Imports and Exports - Kerala5. Drishti Opticals - Delhi6. Dr. Monga Opticals - Delhi7. Punjab Optical House - Delhi

Vestrics Solutions Pvt. Ltd

No.79,Kavuri Hills, Phase-1

Jubilee Hills, Hyderabad-500033,A.P India

Mobile:- +91 9951053333 Tel:-040-65503888

Email: info@vestrics.in

Website: www.vestrics.in