Pre-Event Guide 2: Australasian Safari 19th to 27th September 2014

Pre-Event Guide (Edition 2)

Australasian Safari

19th to 27th September 2014

July 2014

2014 Australasian Safari

Welcome to the 2014 Australasian Safari! Australia’s ultimate off-road adventure is back and promises to

grow on the great foundations set in the previous years.

This guide is designed to help assist Competitors and Service and Support Crews with logistics and planning

for the 2014 Australasian Safari, along with answering a few queries about the event. It’s a tough 7 days for

not only the competitors, but also you the crew, contractors, media and sponsors and we’re all there to

support each other to ensure a great event!

The towns we will be stopping in include a few old favourites as well as a couple of new ones along the way.

We begin with the Safari Show on Friday 19th September at the Wanneroo Showgrounds before departing

the following morning for Geraldton. We then head to Murchison, stay two nights in Gascoyne Junction and

2 nights in Exmouth before heading back down the coast to Carnarvon and finish on Saturday 27th September

in Kalbarri.

A massive thank you in advance must go to the traditional owners, landholders, pastoralists, government

authorities and our team of dedicated Event Officials that make Safari possible every year. We have already

had great meetings with stakeholders throughout the Midwest, Murchison, North Coastal and Gascoyne

regions.

Thank you for taking the time to read over this information guide and if you have any queries, please contact

the Safari office. Thank you for your generosity and support and we look forward to working with you.

Justin Hunt

Event Director

TABLE OF CONTENTS

CONTACT DETAILS ............................................................................................................................................. 3

NEW FOR 2014 - IMPORTANT ........................................................................................................................... 4

KEY DATES .......................................................................................................................................................... 5

OVERNIGHT STOPS ............................................................................................................................................ 5

TRAVEL TIMES AND DISTANCES......................................................................................................................... 6

HOW TO ENTER ................................................................................................................................................. 7

FEES & INCLUSIONS – Competitor ..................................................................................................................... 7

FEES & INCLUSIONS – Service & Support Crew ................................................................................................. 8

SIGN ON / DISCLAIMERS .................................................................................................................................. 10

MEDICAL .......................................................................................................................................................... 10

COMPETITION VEHCILE ................................................................................................................................... 10

COMMUNICATIONS ......................................................................................................................................... 13

GENERAL COMPETITION RULES ....................................................................................................................... 14

INTERNATIONAL COMPETITORS ...................................................................................................................... 16

SERVICING ........................................................................................................................................................ 17

GENERAL INFORMATION ................................................................................................................................. 19

INSURANCE ...................................................................................................................................................... 21

CATERING BY CRAWFORD CATERING .............................................................................................................. 22

ACCOMMODATION PACKAGES ....................................................................................................................... 23

ADVENTURE TOUR ........................................................................................................................................... 24

EQUIPMENT & LOGISTICS ................................................................................................................................ 26

WHAT TO EXPECT – CLIMATE .......................................................................................................................... 27

CONDITIONS OF ENTRY ................................................................................................................................... 28

SAMPLE ROAD BOOK PAGE ............................................................................................................................. 29

CONTACT DETAILS

Name Role Mobile No. Email Address

Jaye Elliott Event Coordinator 0499 778 215 [email protected]

Justin Hunt Event Director 0415 100 992 [email protected]

Australasian Safari Office

C2 / 4 King Edward Road

Osborne Park WA 6017

Ph: 08 9445 2645

Fx: 08 9446 9629

E: [email protected]

W: www.australasainsafari.com.au

mailto:[email protected]



http://www.australasainsafari.com.au/

4

NEW FOR 2014 - IMPORTANT

With the integration of the Rallysafe system into

the Australasian Safari, it is important that all

competitors comply with the conditions and

instructions. These same conditions and

instructions are in use in many varied overseas

and national events and allow the system to

work effectively and provide the best protection

and ease of use for competitors and event

organisers.

Rallysafe Installation Kits ($175.00 including antenna, rollcage or diamond mount & power wiring loom)

MUST be purchased direct from the Rallsafe online store and installed in all competition vehicles.

Options for different installation types or cable lengths are available. Rallysafe online store –

http://rallysafe.com.au/shop/.

We appreciate that this installation will be difficult on some MOTOS and QUADS and we are working with

WAR Motorsport to offer some customised mounting solutions. We will provide more information on this as

soon as possible. Please contact the Safari office if you require more information.

Teams must make provision in their competition vehicle for the Rallysafe tracking system prior to

scrutineering. Installation instructions and specifications are available on www.rallysafe.com.au/resources

and a new competitor Training Video showing all aspects of the system can be found at –

http://rallysafe.com.au/2013/02/competitors/.

Correct installation of the fitting kit, including wiring polarity and permanent power connection, will be

checked. Any incorrectly installed kits will result in failure to pass scrutineering and will result in a re-present

at a later time/date.

Please Note: It is mandatory that the Rallysafe unit be wired directly to a constant 12V feed, either the battery

or the battery side of the isolator switch as per the Rallysafe fitting instructions; connection to an accessories

feed or cigarette lighter is not acceptable. It is up to the competitor to fuse this supply with a 5 amp fuse if

they choose. The unit has its own internal circuit protection.

The Rallysafe units will be available for collection from the Rallysafe table at Scrutineering. Rallysafe unit user

guide/installation instructions will be provided with the unit handout.

Rallysafe has substantial benefits for both competitors and organisers including:

Real time tracking via GPS / Satellite transmission;

On-vehicle hazard notifications including ‘SOS’ capability;

Ability to view progress of any car via internet and Google Maps;

‘Push to Pass’ capability.

http://rallysafe.com.au/shop/

http://www.rallysafe.com.au/resources

http://rallysafe.com.au/2013/02/competitors/

http://rallysafe.com.au/

5

KEY DATES

NOW - Entries Open / Commence Lodgement of Entry Form Part A

Monday 10th March - Early Bird discounted entries close

Friday 30th May - Supplementary Regulations available

Friday 22nd August

- ALL Entries Close

- Competition Vehicle Details to be submitted

- Team details confirmed for the final invoice payment

- Final Invoice for entry & crew fees to be paid in full

Friday 29th August

- Entry List published

- Final crew registration forms to be submitted

- Medical forms for ALL team members to be submitted

Wednesday 17th September - Perth Bivouac opens

- Safari HQ opens

Thursday 18th September - Accommodation packages commence

- Documentation & Scrutineering commence

Friday 19th September

- Documentation & Scrutineering conclude

- Ceremonial Start at the Perth Bivouac

- Safari Show at the Perth Bivouac

Saturday 20th September - Catering packages commence

- Safari departs Perth for Prologue and competition stages

Saturday 27th September - Ceremonial Finish

OVERNIGHT STOPS

For 2014, the following schedule* is in the planning:

Friday 19th September Ceremonial Start Perth

Saturday 20th September Prologue Perth to Geraldton

Sunday 21st September Leg 1 Geraldton to Murchison

Monday 22nd September Leg 2 Murchison to Gascoyne Junction

Tuesday 23rd September Leg 3 Gascoyne Junction to Gascoyne Junction

Wednesday 24th September Leg 4 Gascoyne Junction to Exmouth

Thursday 25th September Leg 5 Exmouth to Exmouth

Friday 26th September Leg 6 Exmouth to Carnarvon

Saturday 27th September Leg 7 Carnarvon to Kalbarri

Saturday 27th September Ceremonial Finish Kalbarri

*Schedule is subject to Regulatory and Local Authorities Approvals

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TRAVEL TIMES AND DISTANCES

We have set out to make the event tougher in 2014, which means the distances between overnight stops are greater than in previous years.

Estimated Competitive Distances

Estimated Service & Support Crew Distances

Date / From / To Estimated Distance to Travel Approx Travel Time Notes

Saturday 20th September – Leg 0

Perth to Geraldton 403kms 4.5hrs

Trucks greater than 2.5m wide, 4.3m high or 19m long

must go via Brand Highway and not Indian Ocean Drive.

Sunday 21st September – Leg 1

Geraldton to Murchison Settlement 336kms 4.5hrs Maintained gravel roads once North of Mullewa.

Monday 22nd September – Leg 2

Murchison to Gascoyne Junction 261kms 3.5hrs All maintained gravel roads.

Tuesday 23rd September - Leg 3 0kms 0hrs Double overnight in Gascoyne Junction.

Wednesday 24th September – Leg 4

Gascoyne Junction to Exmouth 520kms 6.5hrs Tarmac roads.

Thursday 25th September – Leg 5

Exmouth to Exmouth 0kms 0hrs Double overnight in Exmouth.

Friday 26th September – Leg 6

Exmouth to Carnarvon 365kms 4.5hrs Tarmac roads.

Saturday 27th September – Leg 7

Carnarvon to Kalbarri 446kms 5hrs

Tarmac roads. Ceremonial finish and prize giving dinner

this night.

Sunday 28th September – Return journey

home. Kalbarri to Perth 589kms 6hrs Tarmac roads.

Road Section – TBA

Selective Section – TBA

TOTAL – TBA

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HOW TO ENTER

1. Complete Entry Form: Part A and email, fax or post to Australasian Safari and pay the deposit.

2. Complete Entry Form: Part B and email, fax or post to Australasian Safari. Part B will be posted in

April 2014 along with the Competitors Kit. The Competitors Kit contains all the additional registration

forms to register your crew and vehicles.

3. All fees must be paid in full prior to the event.

Payment

Payment can be made three ways:

Cheques: Please make payable to Australian Safari Pty Ltd.

Direct Deposit: Bank account details are:

BSB (Branch No.) 126565

Account No. 21669643

Account Name: Australian Safari Pty Ltd

Bank Name: Bank of Queensland

SWIFT Code: BANAU4B

IBAN: BANAU4B21669643

Reference: Ensure to state Invoice Number and/or competitors name

Credit Cards: Visa and MasterCard are accepted. Both Visa & MasterCard incur a 2% processing fee.

FEES & INCLUSIONS – Competitor

Category Early Bird Entry Fee Standard Entry Fee

MOTO $4,400 $5,400

QUAD $4,400 $5,400

SXS $5,700 $6,700

AUTO $6,700 $7,700

SAFARI CHALLENGE $3,700 $4,700

ADVT MOTO $3,400 $4,000

Fee includes:

Vehicle Entry

Merchandise Pack – 1 x Shirt, 1 x Jacket, 1 x Hat per competitor

Ticket to the Prize Presentation Dinner per competitor

Access to the event facilities at each overnight Bivouac including camping grounds, showers, toilets,

medical assistance etc…

Public Risk & Personal Accident Insurance (Please note it is strongly recommended for each

competitor to obtain their own personal accident insurance in addition to the insurance obtained by

the organisers)

Special Conditions

Early Bird Entries: Discounted entry fees are available to those who pay their $1,000 deposit prior to Monday

10th March 2014.

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Registrations: All competitors, crew members and support persons must be registered, including

children. All vehicles staying at the Bivouac must also be registered and display the Safari

windshield sticker supplied during Documentation.

Mates Rates: For each NEW competitor introduced to the event by a previous Safari competitor, that

existing competitor is then entitled to an additional $500 discount off their entry to a

maximum of $1,000.

Moto/Quad Pairs: Please add $400 to the entry fee to cover insurance and merchandise costs. Each rider

must complete a minimum amount of riding to qualify as a finisher.

Withdrawals

If you do not proceed with your entry, 50% of your Entry Deposit (and 100% of any additional payments) will

be refunded. All withdrawals must be advised in writing no later than the close of entries date.

If you withdraw after the close of entries no refunds will be issued.

All other payments must be made in full by the close of entry date or your entry will not be processed.

FEES & INCLUSIONS – Service & Support Crew

Category Entry Fee

Service Crew $350

Service Vehicle $250

Support Crew $100

Support Vehicle $100

Service Crew & Service Vehicles Service Crew shall include all mechanics, team managers, family, friends, etc. over the age of 16 years, who

at any time during the event may assist in any way with the preparation, service, repair, refuelling or

maintenance of a competing vehicle. Persons under the age of 16 years are not permitted to be a member

of a Service Crew.

Service Vehicles shall include any vehicle that performs a mechanical support role, including, but not limited

to the carrying of fuel or spare parts.

Medical and registration forms for Crew and Vehicles must be submitted before the Close of Entries.

9

Service Crew Fees include:

Service personnel accreditation

Merchandise Pack – 1 x Shirt & 1 x Hat

Ticket to the Prize Presentation Dinner

Access to the event facilities at each overnight

Bivouac including camping grounds, showers,

toilets, medical assistance etc…

Public Risk & Personal Accident Insurance

Service Vehicle fees include:

Service Vehicle accreditation & stickers

Service park instructions

Vehicle access into the bivouac and service

areas on stages

Support Crew & Support Vehicles Family members and friends who are not registered as Service Crew must register as ‘Support Crew’. Support

Crew are not to assist any competitor or the competition vehicle in any mechanical way whether that is

preparation, service, refuel or vehicle repair. They may, however, provide sustenance at overnight stops.

Support Crew Vehicles shall include any vehicle that DOES NOT perform a mechanical support role or carry

fuel. e.g. Campervan.

Medical and registration forms for Crew and Vehicles must be submitted before the Close of Entries.

Support Crew fees include:

Support personnel accreditation

Ticket to the Prize Presentation Dinner

Access to the event facilities at each overnight Bivouac including camping grounds, showers, toilets,

medical assistance etc…

Public Risk & Personal Accident Insurance

Support Vehicle fees include:

Support Vehicle accreditation & stickers

Vehicle access into the bivouac

Children Persons under the age of 16 MUST register using the Support Crew form however a fee of only $50 will be

charged to cover the cost of the Prize Dinner and use of the overnight stop facilities. Children under the age

3 also must be registered but no fee will be charged.

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SIGN ON / DISCLAIMERS All persons on Safari (Competitors, Crews, Media, Officials, etc…) will be required to sign the CAMS and MA

Disclaimers located at the accreditation collection point during the Documentation process.

MEDICAL All persons on Safari (Competitors, Crews, Media, Officials, etc…) will be asked to fill out a Medical Form

when registering. This form is kept confidential and given only to the Chief Medical Officer for their reference.

As some of the towns we travel to are remote and do not have the same facilities as larger populated areas,

it is essential that any pre-existing conditions and medications that you may carry are known to the Medical

Team. Please ensure that any such conditions be stable at the time of commencement of the Safari.

COMPETITION VEHCILE General vehicle specifications can be found in the following sets of regulations. The event Supplementary

Regulations may add to these regulations as they apply to the Safari, so should be read together.

Cross Country Rally Technical Regulations –

http://docs.cams.com.au/Manual/Rally/RR08-CrossCountry-TechRegs-2014-1.pdf

FIA Cross-Country Rallies –

http://www.fia.com/en-GB/sport/regulations/Pages/FIACross-CountryRallies.aspx

The following categories and classes will be permitted to enter the 2014 Australasian Safari. Full technical

compliance details will be published in the Event Regulations along with specific requirements.

If you have a technical compliance enquiry before the event regulations are published please contact the

Safari Office as soon as possible.

Classes & Categories

MOTO

The following MOTO Categories will be run in 2014.

Showroom M1 – up to 1200cc

Production M2 – up to 1200cc

Super Production M3 – up to 1200cc

Moto Pairs SP – up to 1200cc

Sidecars SC – upto 1200cc

Within the MOTO Categories, these classes will exist based on cylinder capacity.

Class 1 Up to 250cc

Class 2 251cc and up to 450cc


http://docs.cams.com.au/Manual/Rally/RR08-CrossCountry-TechRegs-2014-1.pdf

http://www.fia.com/en-GB/sport/regulations/Pages/FIACross-CountryRallies.aspx

11

QUAD

The following QUAD Categories will be run in 2014.

Super Production Q1 – Up to 1200cc (subject to MA approval. See categories below)

Quad Pairs QP – Up to 1200cc (subject to MA approval. See categories below)

Within the QUAD Categories, these classes will exist based on cylinder capacity.

Class 1 Up to 550cc


Class 3 851cc and up to 1200cc (subject to MA approval)

AUTO and SXS CATEGORIES

GROUP A0 ’SHOWROOM’ FOUR WHEEL DRIVE (4WD) CROSS COUNTRY RECREATIONAL VEHICLES AND

UTILITIES

Class A0.1 Passenger Vehicles up to 2000 cc.

A0.2 Passenger Vehicles 2001 cc. to 3500 cc.

A0.3 Passenger Vehicles over 3500 cc.

A0.4 Passenger Diesel Vehicles all capacities.

A0.5 Light Commercial Vehicles up to 3500 cc.

A0.6 Light Commercial Vehicles over 3500 cc.

A0.7 Diesel Light Commercial Vehicles all capacities.

Please Note: If a vehicle has forced induction, the capacity will be multiplied be a factor of 1.7, or 1.5 if Diesel.

PERMITTED MODIFICATIONS & REQUIREMENTS:

1) As per the current CAMS Cross Country Rally Technical Regulations.

GROUP A1 ‘PRODUCTION’ FOUR WHEEL DRIVE (4WD) CROSS COUNTRY RECREATIONAL VEHICLES AND

UTILITIES (INCL. ‘FORMULA FOUR 4WD’ VEHICLES; & OFF ROAD VEHICLES)

Class A1.1 Recreational Vehicles & Light Commercials up to 3500 cc.

A1.2 Recreational Vehicles & Light Commercials over 3500 cc.

A1.3 Formula Four Vehicles.

A1.4 CAMS Off-Road Production 4WD Vehicles

A1.5 Diesel Vehicles all capacities.

Please Note: If a vehicle has forced induction, the capacity will be multiplied by a factor of 1.7 if petrol, or

1.5 if Diesel.



GROUP A2 ‘MODIFIED PRODUCTION’ FOUR WHEEL DRIVE (4WD) RECREATIONAL CROSS COUNTRY

VEHICLES

Class A2.1 Vehicles up to and including 3500 cc.

A2.2 Vehicles 3501 cc and over.

A2.3 Diesel Vehicles of all capacities.

Please Note: All engines which have forced induction will have the capacity multiplied by a factor of 1.7, or

1.5 if Diesel.



12

GROUP A3 ‘MODIFIED TWO WHEEL DRIVE (2WD) VEHICLES’, & CAMS OFF-ROAD EXTREME 2WD &

PERFORMANCE 2WD VEHICLES

Class A3.1 Modified 2WD Vehicles up to 3500 cc.

A3.2 Modified 2WD Vehicles over 3500 cc.

A3.3 CAMS Off-Road Extreme 2WD Vehicles.

A3.4 CAMS Off-Road Performance 2WD Vehicles.

A3.5 Light Commercial Vehicles up to 3500 cc.

A3.6 Modified Classic 2WD Vehicles manufactured before 31 December 1985


1.5 if Diesel.



GROUP A4 CAMS OFF-ROAD BUGGIES

Class A4.1 CAMS Off-Road Pro Buggy

A4.2 CAMS Off-Road Prolite Buggy

A4.3 CAMS Off-Road Super 1650 Buggy

A4.4 CAMS Off-Road Sportsman Buggy.

A4.5 CAMS Off-Road Clubman Buggy.


1.5 if Diesel.



2) Width restrictions apply – see Supplementary Regulations for details.

GROUP A5 ‘UNLIMITED FOUR WHEEL DRIVE RECREATIONAL VEHICLES & CAMS OFF-ROAD EXTREME

4WD VEHICLES’

Class A5.1 Modified 4WD Vehicles up to 3500 cc.

A5.2 Modified 4WD Vehicles over 3500 cc.

A5.3 CAMS Off-Road Extreme 4WD Vehicles.

A5.4 Modified 4WD Diesel


1.5 if Diesel.



FIA GROUP T1 MODIFIED CROSS COUNTRY CARS

Class T1.1 Modified Cross Country Cars up to 3500 cc.

T1.2 Modified Cross Country Cars over 3500 cc and up to 6000 cc.


1.5 if Diesel. All vehicles entered under the FIA categories must be entered on application to the Organisers.


1) As per the current FIA Cross Country Rally Technical Regulations, (Articles 281, 282, 283 and 285)

13

FIA GROUP T2 SERIES CROSS COUNTRY CARS

Class T2.1 Series Cross Country Cars up to 3500 cc.

T2.2 Series Cross Country Cars over 3500 cc and up to 6000 cc.


1.5 if Diesel.


1) As per the current FIA Cross Country Rally Technical Regulations, Articles 281, 282, 283 and 284)

FIA GROUP T3 IMPROVED CROSS COUNTRY CARS (SXS)

Class T3.1 Improved Cross Country Cars

T3.2 Improved Cross Country Cars Light Vehicles (SXS)

T3.3 Improved Cross Country Cars Light Vehicles Plus (SXS)


1) As per the current FIA Cross Country Rally Technical Regulations, (Articles 282, 283 and 285).

2) Additional modifications as per the Event Regulations.

The Organisers reserve the right to create additional classes for promotional purposes that will not be

eligible for outright awards.

COMMUNICATIONS

An emergency Radio is provided to competitors by the Organisers. This unit

includes a GPS facility for emergencies and tracking. Charging facilities will be

provided each night and it will be the competitor’s responsibility to return the

radio each night and collect it the next morning.

The radios provided are small Motorola units measuring 16cm x 7cm x 5.5 cm

with a 7 cm antenna protruding from the top.

MOTO/QUAD Competitors must carry the radio in their back packs up as high as possible.

AUTO Competitors will be required to mount the radio to ensure that it has a clear “view” out of the car. We

suggest the dashboard or front internal pillars / cage. Mounting units will be provided by the organisers.

This unit will also access Chanel 6 (simplex).

Auto Competitors are still REQUIRED to have an in car unit using channel 6 (UHF radio) as the repeaters will

still be active for overtaking, crew to crew and service crew communication. ALL Event Command and

emergency communications will be on the system provided by the orgainsers.

We also recommend that your Service Crews have a built

in UHF radio so they can monitor channel 6.

14

GENERAL COMPETITION RULES

The Australasian Safari is a Cross Country Rally that incorporates several motorsport categories, including

AUTO, MOTO, QUAD and Side by Side (SxS).

The route, which covers a variety of terrain on both public and private roads and tracks will be divided into

Selective Sections (also known as Special Stages), which take place on closed roads. These Special Stages are

linked by road sections where competitors are required to drive under normal traffic conditions and laws.

On the Selective Sections, competitors are timed between a Start point and a Stop point, and they navigate

using pre-set instructions in scrolls or Road Books. These are issued the night before.

At the conclusion of each Leg (day’s competition), a compulsory halt will be scheduled at the overnight stop

location (bivouac).

At the conclusion of the competition, the driver / rider with the lowest cumulative time over the closed road

sections / Special Stages wins.

Prologue & Start Order A Prologue will be held prior to Leg 1. The results of the Prologue will determine the Start Order on Leg 1.

MOTO and QUAD competitors will start at 1 minute intervals. AUTO competitors will start at 2 minute

intervals.

Competitors will be permitted to travel from the Ceremonial Start / Perth Safari Village to the Leg 0 Safari

Village with assistance from service crews (i.e. can be transported / trailered). Report times for the prologue

will be published before the Ceremonial Start.

The starting order for Leg 2 and subsequent Legs will be in the order of the Overall Classification of the

previous Leg. At any time the Clerk of Course may re-seed competitors (within their own categories).

Competition Numbers The Organisers may reserve the right to allocate numbers for the entire field, with the exclusion of 1, 2 & 3

for MOTO competitors 91, 92 & 93 for QUADS and 101, 102 & 103 for AUTO outright winners from Safari

2013.

Spectating Service and Support Crews will be able to gain access to spectator areas. It is planned to have a number of

spectator sites throughout the event commencing on Leg 0. The location of the spectator points will be noted

in the service route instructions and also published on the Safari website closer to the event.

Road Books / Scrolls ‘Tulips’ used in the Road Book and scrolls will be based on Standard Tulip Information. Please see page 29 for

a sample page of the Road Book.

The Organisers will provide a copy of the route instructions for the following leg, and any necessary special

maps, to each Crew within two hours of the completion of the previous leg.

15

AUTO competitors will receive an A4 Road Book for each leg. MOTO and QUAD competitors will receive a

ready-rolled scroll for mounting onto their map reader unit. If competitors need information on map-readers,

please contact the Safari Office.

Reconnaissance is forbidden.

Vehicle Permits All Quad’s, International and unregistered vehicles will require a Temporary Vehicle Permit (DPI), issued by

the WA Department of Transport.

If you require a permit, please ensure that you tick the ‘DPI PERMIT REQUIRED’ section on the Entry Form

and we will arrange one for you. They cost $45 each and will be added to your final invoice.

The permits will be available for collection at documentation and are valid for the time of competition only.

You may not use your vehicle unless you are carrying the permit on you. We will keep a spare copy of your

permit so if you lose it please advise one of the CRO’s (Competitor Relations Officers).

Sand Mats It is strongly recommended that AUTO competitors carry sand mats. This is due to a number of sandy creek

and river crossings, beach sections and sand hills.

Tyre Pressures It is strongly recommended that AUTO competitors have the ability to quickly deflate and re-inflate tyres on

their competition vehicles. Consider doing some testing beforehand for the ideal tyre pressures for your

vehicle - especially if using hard sidewall construction rally tyres. This is due to a number of sandy sections in

this year's course. Some sandy sections are followed soon after by rocky sections so the need to quickly vary

tyre pressures may avoid bogging or damage to clutches etc. Consider either a single hi-output compressor

or perhaps two normal output compressors. Tyre deflator valves are available from most 4WD shops.

Tow Ropes It is strongly recommended that AUTO competitors carry a suitable tow rope (e.g: a good quality snatch strap

and correctly rated shackles).

16

INTERNATIONAL COMPETITORS

Documentation Required documentation to be provided to the Safari Office at least 6 weeks prior to the event:

Letter (or visa / stamp) from your ASN with ‘Permission to compete in Australia’

Proof of Medical Insurance including Ambulance Cover

Current Drivers Licence (Civil), for rider/ driver & co-driver and MUST be valid for use in Australia

Current Rally Licence (Competition), for rider/driver & co-driver and MUST be valid for use in

Australia

Current vehicle registration (not required if a Vehicle Permit has been requested through the

Organisers) for the competition vehicle

If you do not own the competition vehicle, an “Attributed Entry Form” must also be completed. This

form is available to download from the Safari website.

Freight The Organisers will once again be shipping a sea container from Italy and South Africa. The budget is limited

and will be on a first come first serve basis, therefore please notify of your intent to request International

Freight Assistance as soon as possible.

For other international freight options including airfreight, please contact the Safari office.

All entry fees must be paid in full prior to your vehicle being sent to Australia.

The obtaining of Carnets (Carnet de Passge or similar) is the sole responsibility of the competitor. No vehicles

will be released without the proper import documentation being completed. Not doing so may result in your

vehicle being sent back to the originating port and no refund of fees will be issued.

For those who do not wsh to obtain a Carnet, Event Status Concession may be available. Please contact the

Safari Office for further information.

17

SERVICING

There are a number of servicing options available:

1. Register a Service Crew

This is the ‘traditional’ way to compete at Safari. By registering your own service crew and vehicles,

this option enables you to be more independent and able to share the experience with your mates.

You could also combine with another competitor and share resources. See page 8 of this guide for

details.

2. Join a ‘Team’

A great way to be part of the 2014 Australasian Safari is to rent or lease a motorbike or 4WD. Teams

are able to provide a variety of customised packages — from preparation, hire/ leasing, servicing and

logistics. For contact details, see the ‘Services’ section of the website or follow this link:

http://australasiansafari.com.au/website/services.html

3. Purchase a Safari Support package - Motos & Quads only

Safari Support Package @ AUD$1,900

This is no frills Dakar “malle moto” style of support. For the competitor who is on a very tight budget who

requires only primary transport and refuel support.

Inclusions:

Fuel - min 95 Octane

Transport of bike plus rider from Perth to Prologue & return from the finish line to Perth.

Transport of 2 x Dakar style trunks; 2 x spare wheels, 2 x spare tyres; 1 x tent & sleeping bag; 1 x large

gear bag.

Assistance with refuelling at Mid Leg service.

Ground sheet

Best endeavours to establish the service area with a ground sheet & access to your kit prior to the

arrival of the first rider, depending on the location of the mid leg service / refuel.

Not included: Extra tyres, mousses, tubes and oil, however items can be pre-ordered and must be pre-paid

http://australasiansafari.com.au/website/services.html

18

Safari Support PLUS Package @ AUD$3,500

This is a good package for competitors who are confident about doing their own servicing and don’t mind

paying a bit extra for access to full service infrastructure.

Including all of the inclusions of the basic Safari Support Package above, PLUS

Oil

Service consumables – nuts & bolts, cable ties, gaffa

tape.

Access to the ‘Service Plus Bus’ (see below).

Swag – sleeping bag, mattress and tent all in one.

Access to the Marquee / quick shade with lighting

and ground sheets

Access to generators, compressor, tyre changing

equipment and tools

Set up each day prior to arrival of the rider

‘Support Plus Mate’s Bus’

Take up the Safari Support Plus Package and you can bring a mate. We will provide transport, and they can

register as either Service or Support crew. Each day the bus that transports the ‘Safari Mates’ will either stop

at the Mid Leg Service, or stop at a spectator point (or both, if time permits).

The cost for a seat on the bus is $450.

This does not include the Service / Support crew registration fee. Please refer to the Pre Event Guide for

information about how to register as Service or Support crew.

Please note that the Safari support packages are subject to minimum numbers being reached for them to be

viable. Please contact the organiser to express your interest.

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GENERAL INFORMATION

Registration form and medical form All persons on Safari (Competitors, Crews, Media, Officials, etc…) be required to complete a registration form

and medical declaration. The medical declaration is kept confidential and only provided to the events Chief

Medical Officer.

Accreditation A wristband and photo ID/lanyard will be provided per person and must be worn at all times on Safari. All

persons will be required to bring photo ID and have their photo taken at the accreditation desk during

Documentation.

Bivouacs The Bivouac (or ‘Safari Village’) will be found at the end of each Leg. This will always be located in a town.

Upon arrival at each location, please ensure to check in with the Operations Manager who will advise you

where to park. The cooperation of crews is important as space can be limited.

At each Bivouac, the following services will be available:

Safari HQ

Catering Marquee

Toilets and Showers

Safari Bar

Merchandise Sales

Medical Facilities

Competitor Relations Officers (CRO’s)

**Access to Media facilities only available by

prior arrangement. Please contact the Safari

office for further information**

Quiet Zones Within each Bivouac there will be an allocated “Quiet Zone”. This area is where sleeping is a priority and no

noise (i.e. machinery, radios, campfire sing-a-longs’ etc.) can take place after 10:00pm.

Government compliance & safety In order to gain the necessary approvals to host the event within the required areas, it is important to

demonstrate that everyone at Safari complies with local Government rules and regulations.

All power leads, power boards and power tools must be tagged if they are to be used in the Safari village.

It is extremely important that competitors assist us with these compliance issues.

Clothing in service parks/overnight stops All contractors/service crews are expected to be suitably dressed to perform their duties. NO thongs or bare

feet will be permitted whilst performing your role on event.

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Fire extinguishers A fire extinguisher must be present and visible whenever a vehicle is being serviced.

Fuel It is recommended that all persons refuel upon arriving in any town.

Normal roadside pump unleaded (91 octane) fuel or diesel will be available throughout the event and the

refuel instructions will be listed in the road books. At many locations, Premium Unleaded Petrol (PULP) may

be available from service stations, however NOT at all refuel points. The locations where PULP is available

will be advised in a Competitor Advice but the organisers cannot guarantee that on the day of the event PULP

will be available.

Competitors wishing to use PULP or Bio Diesel fuels will be responsible for getting their own fuel to those

locations that do not stock PULP or Bio Diesel (such locations will be advised by the organisers via a

“Competitor Advice”). All AUTO category competitors may only use fuels complying with Schedule G of the

CAMS Manual.

Enviro Mats Enviro mats will be required for servicing of motorbikes. They will be checked at Scrutineering (and will be

available from Scrutineering for a gold coin donation).

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INSURANCE

Public liability

Public Liability insurance is provided by CAMS & MA – and the contents of the insurance will depend which

regulations the competitor falls under i.e. AUTO competitors fall under CAMS, MOTO & QUAD competitors

are covered by MA insurance. The policies differ slightly, but the CAMS policy for example has cover for up

to $100,000,000 of damage.

Competitors / Entrants of vehicles which are involved in an accident that results in claims to rectify property

damage under these policies will be required to pay the insurance excess for each accident. If the cost is less

than the excess, competitors will only be required to pay the cost of the rectification.

Personal Accident Insurance

In the case of an accident that requires medical treatment at a hospital, the patient will be treated at the

level provided for by Medicare.

INTERNATIONAL COMPETITORS WILL NOT BE COVERED BY MEDICARE UNLESS THERE IS A RECIPROCAL

GOVERNMEMNT TO GOVERNMENT AGREEMENT. International competitors will be insured through their

ASN / local motorsport body once they have applied for an international licence.

Personal accident insurance in excess of that provided through CAMS or MA, is the sole responsibility of the

competitor, service crews, support crews and any additional people associated with the event. Eg. for

temporary or permanent disability.

Vehicle Insurance

Vehicle third party insurance and/or third party insurance and/or comprehensive vehicle insurance is the

responsibility of the competitor. Competitors should note that third party property insurance (for damage

to another vehicle if you run into it) is not covered by the CAMS or MA public liability insurance and is the

competitors’ sole responsibility.

Competitors / entrants of vehicles registered in Queensland must obtain and produce at pre-event

scrutineering a separate third party extension document issued for vehicles competing in motor sports event.

This document is readily available from the third party insurance office.

Ambulance Transfers

It is compulsory for all MOTO & QUAD competitors to be a member of an Ambulance Subscription Scheme

and make sure that it includes hospital transfers, as they are liable to pay ambulance costs. Hospital transfers

in the case of Safari will most likely be by RFDS and expensive! Proof of current compulsory Ambulance

Subscription scheme will be required at pre-event documentation. For example, most private health cover

schemes will have an option to include ambulance cover. INTERNATIONAL COMPETITORS SHOULD ENSURE

THAT HOSPITAL TRANSFERS ARE INCLUDED WITH THEIR MEDICAL INSURANCE.

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CATERING BY CRAWFORD CATERING

Once again, Crawford Catering is our preferred catering company and will travel with the event on Safari.

They’ve proven to be highly professional, serving outstanding quality food on the road consistently

throughout the event. Crawford’s cater 3 meals a day for about 300 people using local produce where

available in their purpose built semi-trailer kitchen and refrigerators.

The catering package will cost approx. $750.00 per person inc GST (subject to the final quote from Crawford’s)

and must be confirmed by end of August. The package consists of buffet breakfast and buffet dinner, with a

DIY lunch station of sandwiches, salad packs, fruit, juice and snacks.

Please note: There are no ‘part packages’ available

Meal Package Inclusions:

Saturday 20th – Friday 26th September:

Breakfast, Lunch Packs and Dinner

Saturday 27th September:

Breakfast and Lunch Packs only

(Dinner at the Prize Presentation evening on the 27th

September is included as part of the registration fee – all

registered competitors and crews are invited and is free

to attend)

Meal times will be displayed and strictly adhered to (although if you get in late, come and see us as no one

goes hungry!). Please advise when booking your package if you have specific dietary requirements.

Drinks

At most overnight stops, a ‘Safari Bar’ will be open. This is a cash bar and will offer a limited selection of

alcoholic beverages and soft drinks for sale. Remember that for competitors this is a 0.00 blood alcohol

content event.

Tea / Coffee / Water

Water towers and instant tea and coffee will be available 24/7. Please feel free to use water towers to fill

your camel backs, etc.

Café

We will be running a small café from our kitchen, supplying a small range of goods for sale, including

cappuccinos (yes, real coffee!), lattés, cakes and lollies etc.

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ACCOMMODATION PACKAGES

There are many options for accommodation on Safari. Swags, tents, motorhomes, open air are all acceptable

and commonly used on Safari. However, if you are worried about getting a good night’s sleep, take the worry

out of it with one of Safari’s two accommodation packages.

Option A – Apartments, Motels and Serviced Tent (three nights) Accommodation will include a mixture of Serviced Apartments, Motels and the Serviced Tent Package (for

the one night that the bivouac is located in Murchison and two nights in Gascoyne Junction). Accommodation

can be booked for the days prior to 18th September, but is subject to availability. For a ten day package, the

estimated price will be $1,450 per person twin share.

Option B – Serviced Tent Package If setting up camp is the last thing you see yourself doing after a long, hard day then the ’Serviced Tent

Package’ is for you! For just $700 per person inc GST twin share, organisers will be responsible for both the

erection and dismantle of your tent each day. All tents are decked out with large, quality camp beds,

mattress, sleeping bags, pillows and camp lights to ensure your nights under the southern skies are

comfortable.

Tent Package Inclusions and Exclusions:

Commences in Perth on Thursday 18th

September 2014;

Finishes in Kalbarri on Saturday 28th September

2014;

The package cannot be varied day by day;

All accommodation is based on twin share –

single supplements will apply;

Where you are traveling alone, we will match

you with a suitable accommodation buddy;

Full payment is required by the close of entries;

Cancellation fees will apply (if cancelled before

the close of entries) and will be subject to the

fees charged by each accommodation venue.

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ADVENTURE TOUR

Over the last several years the ADVT has evolved into a serious dirt bike ride for serious dirt bikers. Be part

of the Safari without the pressure or costs of competition, but at the same time enjoy the camaraderie and

challenge of a serious trail ride.

For some riders it has also become the ideal way to sample the iconic Australasian Safari before taking the

step to full competition.

The ADVT Lead Rider will ensure that the more serious riders can experience ‘pace’. Nonetheless, the ‘serious

trail’ level riders wishing to complete a very tough ride but not at competition pace will be equally catered

for by the ADVT team.

If you don’t have the time to prepare your own bike, fully serviced lease/hire bike packages are available for

the Adventure Tour.

The entry process and fees To guarantee your entry fee you must complete the ‘Expression of Interest’ form. A deposit of $1000 must

be paid when you lodge your Expression of Interest. Please refer to the Conditions of Entry before

proceeding, as this deposit is non-refundable unless under special circumstances. The deposit is then

deducted from any remaining fees owing at the time of formal entry. Please note that the ADVT is strictly

limited in numbers and is anticipated to fill rapidly.

2014 Adventure Tour Entry Fee $4,000 inc GST.

Additional friends and family are welcome to attend and be part of the Safari without riding in the Adventure

Tour. Please refer to pages 9 for Support Crew registration information.

What’s included in your entry fee? The Adventure Tour is a complete package and as such has the following inclusions:

MA Rec Licence, fees and insurance*

Access to the Safari Bivouac and overnight facilities

Campsite fees

All fuel from bowsers or containers**

Transport of limited gear from bivouac to bivouac

Water and emergency supplies in the ADVT support vehicle

Accreditation x 1

Sticker kit for your bike

Merchandise pack x 1

On event catering. (refer to page 13 of this guide)

Ticket to the Prize Presentation Dinner x 1

Access to the event facilities, including medical support

Public Risk Insurance as obtained by the organisers

Participating Medallion.

* All riders are to ensure that they understand the level of insurance, inclusions and exclusions as provided

by the organisers / motorsport authorities.

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** The organisers will make every effort to ensure fuel is 98 PULP or 95 PULP however bikes are required to

be able to operate on 91 ULP for some sections.

What’s not included in your entry fee? Whilst we have tried to make the ADVT as easy as possible for everyone to enter you must be aware of the

following “What’s Not Included”:

Your bike

Camping equipment (accommodation packages are available)

Bike consumables

Your riding and your bike (some helpful hints) Listed below are some simple notes to give you an indication of the style of event.

There are several sandy sections ranging from ‘shallow’ to ‘deep’.

If it rains, it will be muddy.

If it doesn’t rain, it will be dusty.

You will be expected to have skill and fitness at the ‘serious trail’ or enduro level.

You will be required to answer an experience and fitness questionnaire with your entry.

There may be several early starts requiring good lighting on your bike.

You will need a fuel range of a minimum of 250km.

Your bike will need to be road legal (registered, OR you must apply for a permit through the

orgainsers) and in excellent mechanical condition. It will be examined!!

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EQUIPMENT & LOGISTICS

Equipment travelling with the event includes:

2 Planes

2 Helicopters

2 Satellite dishes

51 Satellite phones

72 Radios

7 Generators

2 Semi trailers (toilets and showers)

1 9 tonne equipment truck

4 Motorhomes (HQ and Safari Base)

1 Medical Equipment truck

7 FIVs (First Intervention Vehicles)

And two large inflatable arches

There are over 550 people in the Safari family including officials, service crews, support crews, media and

competitors. They include:

More than 400 people travelling with the event including

support crew, family and friends

A 20 person medical crew

85 event officials

5 representatives from the Motorsport Authorities

2 TV production companies

National and International media representatives

1 official photographer

The Australasian Safari receives strong international exposure through a television package screened around

the world. The 2013 event was televised in over 100 countries (coloured in orange, above) over nearly 200

networks, and it is envisaged the television coverage will expand again in 2014.

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WHAT TO EXPECT – CLIMATE

CATEGORY ADDITIONAL INFORMATION

General Western Australia is a very safe and secure state on the West Coast of Australia -

covering a massive 2.5 million km2

Population Western Australia: 2.53 million & Perth: 1.9 million

Climate in

September

Average temperature & rainfall in September:

Perth – 9°C (min); 20.0°C (max), 90mm avg monthly rainfall

Murchison – 9°C (min); 26°C (max), 7.5mm avg monthly rainfall.

Gascoyne Junction – 12 °C (min); 28°C (max), 3mm avg monthly rainfall

Exmouth – 16°C (min); 28°C (max), 1mm avg monthly rainfall

More rainfall would be expected in coastal areas, and more moderate temperatures.

For all current weather information visit the Bureau of Meteorology website at

www.bom.gov.au/weather, or www.weatherzone.com.au

Time Zone GMT + 8.0 hours: Australian Western Standard Time (AWST)

Language English

Currency

Decimal currency system: 100 cents (¢) = 1 dollar ($AUD)

Notes: $100, $50, $20, $10 and $5.

Most major credit cards are accepted throughout Western Australia

Start Location Perth, Western Australia

Finish Location Kalbarri, Western Australia

Key Regions Australia’s Perth, Golden Outback & Coral Coast regions

Website www.australasiansafari.com.au / www.westernaustralia.com

http://www.bom.gov.au/weather

http://www.australasiansafari.com.au/

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CONDITIONS OF ENTRY

To enter the 2014 Australasian Safari you must complete Entry Form – Part A, pay your Entry Deposit and agree to the

conditions as mentioned in this document.

The Entry Deposit must be paid upon lodgement of your entry. If you do not proceed with your entry, 50% of your Entry

Deposit may be refunded (only) if the Safari Office is advised in writing no later than the close of entries. All other

payments must be made in full by the close of entry date or your entry may be rejected.

The organisers will retain 50% of the full fee where the competitor withdraws before the close of entries. The organisers

will retain 100% of the entry fee if a competitor withdraws after the close of entries. Entry fees that are paid in full will

be retained until after the close of entries, unless there is a compelling reason for not starting the event. All requests

for refunds must be lodged in writing – by letter, fax or email.

Please also note that:

Entries are not transferable.

The organisers reserve the right to refuse acceptance of an entry without giving a reason.

Notwithstanding the lodgement of an Entry Form: Part A, the entrant, rider/driver/navigator will be required

to complete the Entry Form: Part B (and other documentation) provided by the organisers.

It is a condition of entry that, all vehicles must comply with the requirements of their category and any rules

and conditions as set down in the Supplementary Regulations.

It is a condition of entry that all competitors may be required to attend any Safari Show or Festival, arranged

by the organisers during the event.

All crew members agree that their names and contact details may be made available to and be used by sponsors

and licensees of the event.

The organisers have the right in perpetuity to authorise the production, distribution and sale of models,

photographs or other forms of reproduction of any vehicle participating in the event, in competition livery

(including drivers, co-drivers and navigator names) for event-related promotions.

Film, Television and Images

The entrant and team agrees all film and video rights for the event are the property of the organisers, Australian Safari

Pty Ltd. Competitors are permitted to carry video cameras in their vehicles for the purpose of making moving or still

picture records for their private viewing, but the organisers retain copyright of all film/video footage associated with

the event. No movie, film or video recording of any part of the event shall be carried out by entrant or crew member

other than with the express approval, in writing, of the organisers. Personal “handy cams/digi cams” are permitted and

subject to Scrutineering requirements. All of the vision captured by these devices may only be used for personal use

and must be surrendered to the Organisers free of charge or conditions, if requested.

Any commercial arrangements made by the entrants and crew members for the sale of film or video/still footage, or

viewing of such footage in a public place, must be approved in writing by the organisers. Entrants and crew members

are advised to contact the organisers prior to making commitments for any such commercial arrangement. Failure to

observe this regulation may lead to legal action by the Organisers for a breach of copyright.

All competitors and crew members agree to, the use in perpetuity of their names and photographs, and photographs

of their vehicles, in publicity material issued by the organisers or the event sponsors and to comply with the film and

video regulations.

Disclaimer

By lodging an entry into the event known as the Australasian Safari you acknowledge that motorsport is dangerous and

accidents can and do happen. Before completing your entry please familiarise yourself with the relevant (CAMS / MA)

motorsport authority disclaimers and insurance policies as you will be asked to sign these at documentation.

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SAMPLE ROAD BOOK PAGE

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NOTES

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NOTES

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NOTES