Organizing and outlining your presentation

Chapter 12: Organizing Copyright © Allyn & Bacon 20071

ORGANIZING AND OUTLINING YOUR PRESENTATION


REVIEW OF PUBLIC SPEAKING PROCESS

Select and narrow topicIdentify your purposeDevelop central ideaGenerate main ideasGather supporting materialOrganize presentationRehearse presentationDeliver presentation


ORGANIZING AND OUTLINING YOUR PRESENTATION

• Organizing you main ideas• Organizing your supporting material• Organizing your presentation for ears of

others• Introducing and concluding your

presentation• Outlining your presentation


ORGANIZING MAIN IDEAS

• Strategies for organizing the main ideas of the speech– Chronological– Topical – Spatial– Cause and effect– Problem and solution



• Chronological– Organization by time or sequence

• Topical– Organization according to speaker’s

discretion, recency, primacy, or complexity

• Spatial– Organization according to location or

position



• To show cause and effect– Organization by discussing a situation and

its causes or a situation and its effects.

• Problem and solution– Organization by first discussing a problem

and then various solutions.


HARD/SOFT EVIDENCE

• Soft evidence includes hypothetical illustrations, descriptions, analogies, and opinions.

• Hard evidence includes factual examples and statistics.

• Consider organization that moves from soft evidence to hard evidence.

SOFT HARD


ORGANIZING FOR THE EAR

• Signposts are verbal or nonverbal organizational signals..– Previews

• Statement of what is to come• Initial previews• Internal previews

– Transisitions • Verbal and nonverbal

– Summaries• Internal summaries• Final summary• Re-emphasize the main idea in a memorable way


INTRODUCING YOUR PRESENTATION

• Introduction– Get the audience’s attention– Introduce the topic– Give the audience a reason to

listen– Establish your credibility– Preview your main ideas


CONCLUDING YOUR PRESENTATION

• Conclusion– Summarize the presentation – Re-emphasize the main idea in

a memorable way– Motivate the audience to

respond– Provide closure


SUMMARIES

• A summary is a recap of what has been said.

• Internal summaries are recaps of what has been said so far in the presentation.

• The final summary is a recap of all the main points, usually just before or during your conclusion.


OUTLINING YOUR PRESENTATION

• Preparation outline– Fairly detailed outline of central idea, main

ideas, and supporting material– Standard outline format

• Within each level, make headings grammatically parallel.

• Delivery outline– Condensed and abbreviated outline from

which speaking notes are developed

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Self Improvement

Organizing and outlining your presentation