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How to Write a Gantt chart for Project

Management?

What Is a Gantt chart?

It is basically a chart made of illustrative bars. The chart is given the

name ‘Gantt’ from its creator Henry Gantt who designed this useful

chart in the years ranging between 1910 and 1915. The chart is used

to give a complete schedule for a project. It comprises of terminal

elements and summary elements that tell the reader that how the

project will be worked upon. Read More

Steps for Writing a Gantt chart

The Gantt chart is an amazing visual representation of any project that you are about to

undertake. It helps you define your time in detail that will take you to complete your project.

Let’s how it is made:

1. Make a List

First of all, you have to create a whole list consisting of activities relevant in making your

project. The best thing is to move in a sequential order step by step so that you don’t miss out on

any important step. Read More

2. Budget Distribution

Check all the activities that you have listed and see that how much expenditure will be on

each activity. It is important to define your budget beforehand so that you may not regret

having wasting your money by the end of the project.

For instance, if an activity requires you to travel from one place to another, you should be

writing down the travel costs there so that you set aside enough money to perform that

activity.

3. Allocate Your Time for Each Step While Creating Gantt Charts

Check your activities list once again and this time think of the time that you shall be allocating to

each activity mentioned there. Read More

4. Arrange Your Activities in a Sequence

It is important to move in order while doing a project; this will give you confidence that you are

moving in the right direction where every single step is leading you towards your final goal of

successfully completing the project. Read More

5. Making the Graph

Now what you need is a graph paper, graph-making computer software or you can even use

Microsoft Excel. After that you need to divide your graph appropriately. The activities will be

listed on the left. Read More

6. Re-Organize the Graph

After creating the first draft, you may create second one keeping in mind the first one. In the

second draft you may want to add more details to the project schedule for instance, the resources,

allocation of number of people, sequence of the tasks etc. Read More

Software’s That Can Be Used to Write Gantt Charts

You do not need to use your hands to scribble down a Gantt chart and spend hours in correcting

it if you make any mistake. The good news is that there are various software’s that can be

utilized to make a professional looking Gantt chart.

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