GMAIL AND YOUR BUSINESS! Its not enough to be busy, so are the
ants. The question is, what are we busy about? -Henry David
Thoreau
My Agents Are Always Telling Me They Have No
What If?
10 Reasons To Use Gmail
Why Gmail? Automatically Puts Everyone in your Contacts
Calendar Is in the clouds Tasks list is in the clouds Filters so
you can delegate 99% of your inbox Filters to remove the garbage /
spam / delegate Its free Documents are in the clouds Keep old email
accounts Tons of storage Can Archive old emails Use Gmail for
marketing [email protected] Awesome search function Multiple
emails Canned Response for quick response, less time in email
inbox. And so much more. Lets Get Started!!!!
Safety First While In The Clouds
To Sign In Or Sign Up Go To Google.com
Sign In Or Create An Account
The Only Labels You Need Reply Voice Mail Waiting All Mail
All Mail - Reply - Voice Mail - Waiting
GboxZero
Same For Waiting Label
To Get Label To Show And Change Color
If All Mail Isnt Showing
All Mail - Reply - Voice Mail - Waiting
All Mail All Mail is your archive, a storage place for all the
mail you've ever sent or received, but have not deleted. You can
see a list of archived messages by clicking All Mail.
Reply label: Someone is requesting you to do something (with or
without deadline). Examples include submitting reports, verifying
something, and taking on any task. Someone is asking you to respond
to something but it requires more deep thoughts from you to
respond. Examples include people asking for your opinion or asking
about your availability for an event, showing, weekly report. After
youve replied to emails in the this folder, you then move them to
the Archive folder. Within Gmail its easy, you remove the Reply
label by clicking on the X next to the label name.
Waiting label: Typical emails that come in the Waiting folder:
Tracking codes for UPS or Fedex packages coming your way. 1.
Examples include shipping tracking numbers from online shopping.
You delegated a task and are waiting for a response / result. 1.
Examples include emails from virtual assistants, employees, and
anyone you are waiting to hear from. Confirmation from someone. 1.
Examples include asking another person if he/she received something
from you (like an email, attachment, sales agreement, home
inspection)
Voice Mail Voicemail is a filter I set up to manage my
voicemails when they come in through Google voice. Every voicemail
is sent automatically to Vicki my partner.
The Two-minute Rule If it can be done in less than two minutes
do it now 2
The value in this rule is that you go through your inbox really
fast, and initially process only what is necessary. If someone
needs a quick response, youve taken care of that. If an email needs
more attention, you can work on that later and prioritize which
email gets the most attention (after your inbox is processed and at
Gboxzero).
Huge Time Saver
Gmail has the same search algorithms as Google does
Search Capabilities Filter Settings available
Gmail Filters, Delegation!!!!! Gmail's filters allow you to
manage the flow of incoming messages. Using filters, you can
automatically label, archive, delete, star, or forward your mail,
even keep it out of Spam - all based on a combination of keywords,
sender, recipients, and more.
How My Inbox Used To Look
How It Looks Today!
To Filter A Message Or Spam
To Label An Email
To Move An Email
Side Labels If You Would Like More
Dont Like Conversation View?
Your Tasks
www.gmail.com/tasks for your Iphone
But I have 2 Emails Addresss 1.Have a mother ship email in
Gmail 2.Forward all your email addresss to the mother ship 3.Send
and receive from your default email that you want everyone to
know.
Are You Connected On Facebook ~ LinkedIn ~ Twitter
The Hardest Part Staying Out Of Your Inbox 9-11am: Do highest
leverage work (Can be stuff from email of yesterday 11-11:30am:
process emails (Pick a time and stick to it) 12:30pm-3:30pm: do
other work (that include new tasks just processed from emails
earlier in the morning) 4pm-4:30pm: process email 4:30-4:45pm:
manage to do list based on tasks worked on today and the last of
emails
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