Laurie Kaplan, ProQuest

Regina Romano Reynolds, Library of CongressNovember 3, 2016

Introduction

ISSN Project – ProQuest & the International ISSN Centre

ISO-8 Revision Update

ISSN Standard (ISO-3297) Revision Update

Questions and answers

ISSN-Related Projects

Laurie Kaplan

Sr. Project Manager

November 3, 2016

ISO-8 Standard Revision

• In 2015 it was agreed by all voting members of ISO to revise ISO-8, the Presentation of Periodicals, last updated in 1977

• ISO-8 is very print-centric; the revision was approved to incorporate electronic presentation of serials

• The charge of the working group included using content from NISO’s PIE-J in the revised standard, to expand the focus to include electronic periodicals

ISO-8 Working Group Delegates

• 12 countries are represented by 26 delegates from 21 organizations:

• Organization Types:

Belgium Denmark Greece Spain

Canada France Italy United Kingdom

China Germany Russian Federation United States

ISSN Centers National Libraries

Publishers University Libraries

ISO-8 Revision – Initial Steps

• First meeting, held in July in Wellington, NZ at the TC 46 plenary meeting, only included 4 delegates; basic ideas regarding meeting structure and process were discussed

• The first phone conference was held in July– Focus was on key definitions and points to include in

each section– Tables of contents from ISO-8 and PIE-J were reviewed– Related British and German standards, both based on

ISO-8, were also considered– Delegates were asked to send in comments, and the

next meeting was scheduled

ISO-8 Revision – Latest update

• Second phone conference was held in September– Combined outline was created based on ISO-8 and

PIE-J to form the basis of the revision

– Text from the sections of ISO-8 and PIE-J were incorporated into the outline

– Working group delegates have now “signed up” to draft the revised versions of various sections

• Next meeting is scheduled for December

• We hope to meet in person at UKSG

ISSN Project – ProQuest & the

International ISSN Centre

• Since late 2014 representatives from ProQuest and the International ISSN Centre have been cooperating on a project to add more ISSN to periodicals

• Initial focus is on active Academic/Scholarly titles

• Source of periodicals without ISSN is Ulrich’s Periodicals database

Project timeline

Q3 2014: ISSN Centre

Research project using Ulrichsweb™

revealed missing ISSN

Q4 2014: Email exchanges between

ProQuest and ISSN IC staff

led to November 2014

meeting at Charleston

Conference to discuss

possible project

Feb. 2015: After several conference calls, signed

an agreement to conduct a pilot project

2015: 200 Records pulled

from Ulrich's database for

pilot project with Netherlands ISSN Center;

ongoing conversations

and exchanges of data during

the pilot project

2016: Balance of records sent

to the Netherlands;

small samples of records, 100 or fewer, sent to Germany,

Ireland, Sweden and

the UK

2016-2017: Balance of UK and Swedish records sent; process being established for

continual updates

Impetus for both organizations

• Both ISSN Register and Ulrich’s rely on complete andtrustworthy bibliographic metadata: sharinginformation between the two databases was possible

• ProQuest receives direct information frompublishers that the ISSN network may miss

• ISSN IC wants the Register to be as complete aspossible as far as scholarly publications areconcerned

• National centers showed interest in participatingwhen told about the project at an ISSN Directorsmeeting in 2015

Stats from Ulrich’s – Missing ISSN

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

90,000

100,000

Academic/Scholarly Trade Consumer

Missing ISSN - by Content Type

Primary/w ISSN

Primary/No ISSN

Related Serial/w ISSN

Related Serial/No ISSN

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

Missing ISSN - by Serial Type

Primary/w ISSN

Primary/No ISSN

Related Serial/w ISSN

Related Serial/No ISSN

Stats from Ulrich’s – Missing ISSN

0

5,000

10,000

15,000

20,000

25,000

Netherlands UnitedKingdom

Ireland Germany Sweden

Missing ISSN - by Country

Primary Record/w ISSN

Primary/No ISSN

Related Serial/w ISSN

Related Serial/No ISSN

Metadata elements shared

• Field names from Ulrich’s database and corresponding Marc fields– Title (including subtitle if applicable) (fields 222, 245 & 246)– Language (field 008 & 041)– Country (field 044)– Date of publication (if already published) (field 008)– Status (Active or Announced for publication) (field 008)– Media Type (e.g. print or online) (field 007)– Link to other medium (field 776) (PQ Related Serials)– Serial Type (e.g. journal, bulletin, etc…) (field 008)– Title history (fields 780 & -785)– Frequency (field 008)– Publisher (field 260)– Publisher address and/or email address (field 260)– Publisher city/country (field 260)– Corporate author (fields 710/720)– Open Access Indicator (field 856)– Journal Website (field 856)

Project highlights

• Under the supervision of the International Centre, national ISSN Centers determine whether the ISSN is simply missing from Ulrich’s, or has never been assigned

• Desired outcome of the project – Benefit to librarians, publishers, and vendors such as discovery

services, subscription agencies, and retailers/wholesalers

– Benefit for catalogs and databases using ISSN as a control number or for tracking and matching

– More titles will have ISSN registered with national centers and in the ISSN Register

– Ulrich’s Periodicals Database will have more records with ISSN

– Electronic loading and matching of titles based on ISSN will be improved

Progress with the Netherlands Center

• 220 titles were processed first by the ISSN IC comparing them with the ISSN Register

• 42 were found and those ISSN were sent to ProQuest to be added to the Ulrich’s database

• The initial set contained only titles that were Academic/Scholarly and mostly monographic series, plus about 15 journals, and a few bulletins, proceedings, and reports

• 182 titles were forwarded to ISSN Netherlands for further investigation

• 97 ISSN returned in the file from the Netherlands were added to Ulrich’s database in the first sample; the balance were returned after further clarification about title history, former titles, and related serials

17%

83%

Missing ISSN - Netherlands Sample Set

ISSN in IC Register

Records sent toNetherlands

Refinements to the process:

monographic series

Ongoing work and future plans

• ISSN Netherlands is continuing to work with theremaining 727 titles throughout 2016 to Q1 2017

• Sample files, approximately 100 records, were sentto Germany, Ireland, Sweden and UK

– Sweden has returned their sample and have received halfof the balance of their 900 records

– UK has received all of their records and are interested inmoving ahead

– Germany will begin in early 2017 when another projectthey are working on is completed

– Ireland is interested but due to personnel changes willreconsider in 2017

One more important step

• Need to encourage publishers and providers to useassigned ISSN

– Include on print publications and online on website• Follow the NISO PIE-J Recommended Practice and eventually the

revised ISO-8 Standard

– Include in files delivered to libraries, aggregators, discoverysystems, archives, and so on

– Provide better access and linking throughout thecommunity

Thank you!

Laurie KaplanProQuest - Sr. Project Manager

ICEDIS/EDItEUR Co-Chair

NASIG Board Liaison

NISO – PIE-J Standing Committee

TC 46/ISO-8/WG 7 Convenor

How do you update an icon?

Regina Romano ReynoldsDirector, U.S. ISSN CenterLibrary of CongressCharleston Conference, 2016

23

2007

Major revision ofthe ISSNInternationalStandardISO 3297

: 2007

The statement that ISSN are assigned free of charge was removed in an editorial revision,

spring 2016

ISSN General Assembly,Paris, April 2016

Expose part of the ISSN Register as LOD under a CC-BY-

NC license.

Update the ISO 3297,the ISSN standard.

What CanISSN

Become?

Former and later

titles

Costs?

Who subscribes

Journals

Subscribe

WhereArchived

Authorregistries

Potential revision issues

BibliographicIdentification

ProductIdentification

Granularity Separate ISSNforsmall,medium,large…

For sub-parts of a continuing resource?

Digital Formats/Editions: Separate ISSN?

PDF

HTML

Epub

Android

Kindle

?? How to define different digital editions??

Note: Separate ISBN are now required for different formats of digital books but currently not required for ISSN

A New ISSN for Serial “Families”?

Align Mandatory ISSN Metadata and

Mandatory ONIX Metadata?

Example: Numbering (enumeration and/or chronology) is optional for ISSN, mandatory for some ONIX messages

Benefits for ISSN use in the “chain of trade”

Expand Information About ISSN Use with Other Identifiers?

Current standard already has appendices for:

DOI

ISBN

URN

Add:

ISNI, others

Title Changes ??

Former and later

titles

Costs?

Who subscribes

Journals

Subscribe

WhereArchived

Authorregistries

Prepare for the Linked Data Environment

Stages of ISO Standards Development

Proposal stage

Preparatory stage

Committee stage

Enquiry stage

Approval stage

Publication stage

ISO Working Group Should have broad community representation.

E.g.,

Publishers

Libraries

Aggregators

Abstracters and indexers

Platform providers

Representatives from related standards

To become a U.S. member of the ISSN revision

working group, contact NISO

(www.niso.org)

Phone: +1.301.654.2512Fax: +1.410.685.5278

E-mail: nisohq@niso.orgURL: www.niso.org

To become a member of another country’sworking group,

contact the appropriate ISO representative

What do you think should be changed?

Thank you!

rrey@loc.gov

Contact information:

Laurie Kaplan – laurie.kaplan@proquest.com

Regina Romano Reynolds – rrey@loc.gov

Thank you!