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How
to Use
1 © Flor Angeles – How to Use Asana
What
is
Asana? 2 © Flor Angeles – How to Use Asana
3 © Flor Angeles – How to Use Asana
Asana is a web and
mobile application
designed to help
teams track their
work.
4 © Flor Angeles – How to Use Asana
It also improves team
collaboration.
5 © Flor Angeles – How to Use Asana
And another good
feature of Asana
is that
6 © Flor Angeles – How to Use Asana
it allows users to
manage projects
and tasks online
7 © Flor Angeles – How to Use Asana
without the use of
email and just create
8 © Flor Angeles – How to Use Asana
workspaces for each
team that contain
projects in which
9 © Flor Angeles – How to Use Asana
these projects have
tasks for the team to
work on.
10 © Flor Angeles – How to Use Asana
In each task, users
can add notes
comments,
11 © Flor Angeles – How to Use Asana
attachments and tags.
Users can follow
projects and tasks
12 © Flor Angeles – How to Use Asana
and when the status
of a project or task
changes
13 © Flor Angeles – How to Use Asana
the followers get
updates about the
changes in their inboxes.
14 © Flor Angeles – How to Use Asana
How to
Log In
to Asana? 15 © Flor Angeles – How to Use Asana
Before we
proceed
let me inform
you 16 © Flor Angeles – How to Use Asana
that you
have two
options to use
Asana 17 © Flor Angeles – How to Use Asana
either on its
website or by
downloading
its mobile app. 18 © Flor Angeles – How to Use Asana
For this
tutorial, we
will go directly
to the website 19 © Flor Angeles – How to Use Asana
Open your web
browser
20 © Flor Angeles – How to Use Asana
Look here in the
address bar
21 © Flor Angeles – How to Use Asana
Click inside the
bar
22 © Flor Angeles – How to Use Asana
Type in www.asana.com
and press Enter
23 © Flor Angeles – How to Use Asana
The home page appears
24 © Flor Angeles – How to Use Asana
Click on Log In
button
25 © Flor Angeles – How to Use Asana
This window will
appear
26 © Flor Angeles – How to Use Asana
There are two
ways you can
log in here,
either 27 © Flor Angeles – How to Use Asana
using Google
account or the
company email
which you’ve
registered 28 © Flor Angeles – How to Use Asana
Let’s log in using
Google account
29 © Flor Angeles – How to Use Asana
Click on Log In Using
Google button
30 © Flor Angeles – How to Use Asana
This window appears
31 © Flor Angeles – How to Use Asana
Click on Allow button
32 © Flor Angeles – How to Use Asana
A welcome window
will appear
33 © Flor Angeles – How to Use Asana
If you want to watch
the video, click here
34 © Flor Angeles – How to Use Asana
Or click on Continue
button
35 © Flor Angeles – How to Use Asana
You will be asked to
complete your profile
36 © Flor Angeles – How to Use Asana
If you’re done, just
click Continue
37 © Flor Angeles – How to Use Asana
You will also be
requested to enter email
of teammates
38 © Flor Angeles – How to Use Asana
39 © Flor Angeles – How to Use Asana
If you’re finished,
just click Continue
You can still
add your other
teammates’s
email 40 © Flor Angeles – How to Use Asana
located in your
Workspace.
Look for
the tab
Invite People. 41 © Flor Angeles – How to Use Asana
Enter team name
here
42 © Flor Angeles – How to Use Asana
Once completed, just
click Continue
43 © Flor Angeles – How to Use Asana
Please
take note
that your
team name 44 © Flor Angeles – How to Use Asana
is also
your
Workspace 45 © Flor Angeles – How to Use Asana
This is now your
Workspace
46 © Flor Angeles – How to Use Asana
As first time user,
you’ll notice a message
like this
47 © Flor Angeles – How to Use Asana
Just click
Skip these tips
48 © Flor Angeles – How to Use Asana
You view these tips
anytime by hovering
your mouse here
49 © Flor Angeles – How to Use Asana
Let’s take
a moment to
look at the
50 © Flor Angeles – How to Use Asana
different
menus found
in a
Workspace 51 © Flor Angeles – How to Use Asana
My Tasks lists all the tasks
assigned to you in a given
Workspace or Organization.
52 © Flor Angeles – How to Use Asana
My Inbox is your notification center
for Asana. It displays updates on
all projects in which you’re a member
and tasks that you follow or are
assigned within a given
Workspace or Organization.
53 © Flor Angeles – How to Use Asana
Search and Search Views allows you to
find any task, project, tag, person, or
team in your Workspace or
Organization
54 © Flor Angeles – How to Use Asana
My Dashboard provides a high-level
view of the progress and status of
projects you and your team are
working on, so you can stay on the
same page and quickly move
work forward.
55 © Flor Angeles – How to Use Asana
Team Conversations use to share
team-wide announcements, or talk
about the multiple projects at a time.
56 © Flor Angeles – How to Use Asana
Team Calendar are a great way for
projecting at your team check-in and
for senior managers to stay informed
on what your team is working on for
the days and weeks ahead.
57 © Flor Angeles – How to Use Asana
Projects are lists of tasks. Use a
project for a larger goal and a task for
an action someone on your team needs
to take in order to achieve the goal.
58 © Flor Angeles – How to Use Asana
Click this tab, you’ll see the
current Workspace you’re in
59 © Flor Angeles – How to Use Asana
1
2
If you want a new
Workspace, hover your
mouse here
60 © Flor Angeles – How to Use Asana
To change your Workspace
name, click here
61 © Flor Angeles – How to Use Asana
This will pop up, enter new
Workspace name here
62 © Flor Angeles – How to Use Asana
Then click Update
Wordpress button
63 © Flor Angeles – How to Use Asana
You can also invite new
team members by
clicking here
64 © Flor Angeles – How to Use Asana
Asana is
always free
for teams up
to 15 but 65 © Flor Angeles – How to Use Asana
when you
upgrade plan
you’ll have
more features
and teammates 66 © Flor Angeles – How to Use Asana
How to
Create
a Project? 67 © Flor Angeles – How to Use Asana
Click on the plus (+)
icon
68 © Flor Angeles – How to Use Asana
This window will
pop up
69 © Flor Angeles – How to Use Asana
70 © Flor Angeles – How to Use Asana
Enter
Project Name
71 © Flor Angeles – How to Use Asana
Click on
Create Project
72 © Flor Angeles – How to Use Asana
There goes your
first project!
Now let’s
create a
task 73 © Flor Angeles – How to Use Asana
74 © Flor Angeles – How to Use Asana
Click on Add Task
button
75 © Flor Angeles – How to Use Asana
Enter specific task
here
76 © Flor Angeles – How to Use Asana
To add another task,
click here
You can
actually add
as many tasks
as needed 77 © Flor Angeles – How to Use Asana
You can also add
task description here
78 © Flor Angeles – How to Use Asana
79 © Flor Angeles – How to Use Asana
If you need to make
Subtasks, click here
Subtasks use
to break up
the work of
task into 80 © Flor Angeles – How to Use Asana
smaller
parts, or to
help divide
up the work 81 © Flor Angeles – How to Use Asana
among
multiple
people by
assigning
them. 82 © Flor Angeles – How to Use Asana
83 © Flor Angeles – How to Use Asana
Click here if you want
to use a tag
Tags allow
you to give
tasks
additional
context 84 © Flor Angeles – How to Use Asana
or to group
similar tasks
for easy
viewing.
85 © Flor Angeles – How to Use Asana
You might
use a
tag
to track 86 © Flor Angeles – How to Use Asana
the state
of a
task
e.g. “Needs 87 © Flor Angeles – How to Use Asana
88 © Flor Angeles – How to Use Asana
If you have any
attachment, click here
There is a
100MB per
file limit for
attachments. 89 © Flor Angeles – How to Use Asana
For larger file,
consider
attaching from
Dropbox or
Google Drive 90 © Flor Angeles – How to Use Asana
91 © Flor Angeles – How to Use Asana
To show your gratitude
for the task, click here
Heart is to
say thanks,
give a
thumbs up, or
92 © Flor Angeles – How to Use Asana
93 © Flor Angeles – How to Use Asana
vote for a
task. Why
“like” when
you can ?
This time
we will going
to assign
a task 94 © Flor Angeles – How to Use Asana
95 © Flor Angeles – How to Use Asana
Click on Unassigned
button
96 © Flor Angeles – How to Use Asana
This will display the team
members name here
Since there’s
only one
member on this
tutorial, me , 97 © Flor Angeles – How to Use Asana
I will then
assign the
task to
myself 98 © Flor Angeles – How to Use Asana
99 © Flor Angeles – How to Use Asana
Now you can see my
name here
100 © Flor Angeles – How to Use Asana
Let’s add a due date to
the task, click here
101 © Flor Angeles – How to Use Asana
You can also add extra
information or questions
here
102 © Flor Angeles – How to Use Asana
Shown here are the time
for each completed action
103 © Flor Angeles – How to Use Asana
To add followers to a
task, click here
Followers
include the
name of the
team members. 104 © Flor Angeles – How to Use Asana
Added members
will receive
updates about
the assigned
task. 105 © Flor Angeles – How to Use Asana
106 © Flor Angeles – How to Use Asana
There you have it! Your
first task!
Let’s assumed
that the task
is already
accomplished 107 © Flor Angeles – How to Use Asana
108 © Flor Angeles – How to Use Asana
Click on the check
mark icon
The task will now
disappear in the
task pane
109 © Flor Angeles – How to Use Asana
The green check mark
indicates that the task is
completed
110 © Flor Angeles – How to Use Asana
We’re done
with the basics
of Asana.
And you can 111 © Flor Angeles – How to Use Asana
still explore on
other menus
and try to
use them. 112 © Flor Angeles – How to Use Asana
We are what we
repeatedly do.
Excellence, therefore,
is not an act but a habit.
- Aristotle
114 © Flor Angeles – How to Use Asana
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