Ensuring that your Information Storage Ensuring that your Information Storage Management strategy is business centric and Management strategy is business centric and assigning a data conservation policy which assigning a data conservation policy which supports business aimssupports business aims

Steve Anderson Dip Mgmt ACMI FIMIS

IT Partner EMEA, Davis Langdon LLP

STEVE ANDERSON

Over 16 years working in IT Held in a variety of technical roles before rising into

management – currently studying for my MBA Worked across many sectors including engineering,

manufacturing, transport, retail, high-tech,

management consultancy, finance, construction,

property and business services A ‘turn-around’ CIO

WHAT WE ARE

Davis Langdon is a multi disciplinary firm of client focused specialists, highly experienced in all areas of the built environment, with an in-depth knowledge of procurement, development, finance and construction delivery processes.

WHERE WE ARE

Davis Langdon are established in all major economic

clusters, nationally and internationally

QATAR

DUBAI

BAHRAIN

LEBANON

BRUNEI

CHINA

HONG KONG

MALAYSIA

PHILIPPINES

SINGAPORE

THAILANDVIETNAM

AUSTRALIA

NEW ZEALAND

SOUTH AFRICA

BOTSWANA

USA

SPAIN

POLAND

FRANCE

ENGLANDSCOTLANDWALES

EGYPT

KOREA

WEST AFRICA EAST AFRICA

IRELAND

CZECH REPUBLIC

Global reachGlobal reach Local deliveryLocal delivery

Europe/ Middle EastOffices: 33Staff: 1350

Asia PacificOffices: 18Staff: 960

AustralasiaOffices: 13Staff: 170

AfricaOffices: 14Staff: 160

USAOffices: 6Staff: 60

WHAT DO YOU WANT OUT OF THIS?WHAT DO YOU WANT OUT OF THIS?

AGENDA

1. Collaborating with IT and the business to establish the value of information and to prioritise it according to the business need

2. Tagging data according to whether it is business critical, legal, reference or historical to improve information flow through its lifecycle

3. Assigning higher and lower performance tiers of storage which relate to how information is tagged

4. Examining the tensions between what the law dictates and the business demands

5. Ensuring that your conservation policy is constantly reviewed an updated so that it meets an organisation’ changing demands

Collaborating with IT and the business to establish

the value of information and to prioritise it according

to the business need Open the dialogue with the business Education in both directions Establish common ground

Meanings

Objectives

Assumptions

Tagging data according to whether it is business

critical, legal, reference or historical to improve

information flow through its lifecycle Data hierarchies – directories, databases and trees Taxonomies – multi-dimensional categorisation Naming conventions – consistency => automate where possible Metadata – time and accuracy Setting and enforcing standards – policies and procedures The human element – everyone is busy!

Assigning higher and lower performance tiers of

storage which relate to how information is tagged Hierarchical storage management (HSM) Cost of storage £/Gb

Medium & Environment – RESOURCES

Performance & Administration – TIME

Cost of retrieval £/Gb

Medium & Environment – RESOURCES

Performance & Administration – TIME

Examining the tensions between what the law

dictates and the business demands Retention policies vs. cost reductions (RESOURCES & TIME) Deletion policies vs. lost value (KNOWLEDGE & EXPERIENCE)

Ensuring that your conservation policy is constantly

reviewed an updated so that it meets an organisation’

changing demands Information Management Strategy

SUMMARY

Information Storage Management is a business issue Education is needed – focus on business impact Tag information to maximise value – multiple methods used Exploit HSM principles to balance storage and retrieval costs Often conflict between legal and business demands Business must establish acceptable risk/compliance levels Establish information management strategy Align strategies – information management and business Review annually and revise accordingly as business dictates

Questions?Questions?